Parents & Caregivers

Guidance Document

Guidance Document for Distance Learning

Provide support for your children by:

  • Establish routines and expectations

  • Define the physical space for your child’s study

  • Monitor communications from your children’s teachers

  • Begin and end each day with a check-in

  • Take an active role in helping your children process their learning

  • Establish times for quiet and reflection

  • Encourage physical activity and/or exercise (HIDOE Wellness Guidelines)

  • Remain mindful of your child’s stress or worry

  • Monitor how much time your child is spending online

  • Keep your children social, but set rules around their social media interactions

  • Encourage healthy, balanced use of technology (Digital Wellbeing)

Create a Support Network for Unique Circumstances

When HIDOE students are asked to engage in online learning due to circumstances that require school buildings to close, the State recognizes that this can pose a hardship on many families. Although students may be restricted from going to school, there is no guarantee that parents and caregivers are able to work virtually from home and therefore be able to supervise their children. In the event a school building must close and we must shift our learning from the classroom to online learning, HIDOE parents and caregivers are encouraged to think about ways they can support one another. Everyone is encouraged to ask themselves:

  • Who in the neighborhood might be able to look after several family's children?

  • How can a neighborhood or friendship group use a rotation schedule to provide supervision for students?

  • Who in the neighborhood is really "tech savvy" and willing to help teach others how to use the online tools that are available to HIDOE students?

  • How might older siblings and students be able to support the learning of younger children?

  • In what ways can neighbors and friendship groups share technology tools?

Create a Learning Schedule and Space

Sustained periods of virtual education are successful when students have a routine to follow and a space in which to work and learn. As you consider how to support your child's online learning, be clear about the time of day any online video sessions will be held as well as the extent of the assignments your child will be asked to complete. If you're not sure, ask your child's teacher(s). Once you have an idea about daily time commitments, plan a schedule for your child to follow. Stick to as predictable a daily routine as possible. Don't forget to include times for breaks and lunch. In addition developing a daily learning schedule, it is important to identify an at-home learning space. Ideally, this space should have:

  • A computer, iPad, Chromebook or other device

  • Good lighting

  • Ready access to learning materials and tools

A dedicated learning space for virtual learning should ideally be located in a shared area of your home such as at the kitchen table, a large kitchen counter, or a desk in a living room or family room. When your child's learning space is separate from their bedroom and distanced from the television, it sets the expectation and tone that the space is for work and not play. Additionally, an online learning space in a shared area allows parents and caregivers to readily support learning while also monitoring online activity.

Provide Learning Materials and Tools

Nothing disrupts a person's ability to do planned tasks than having to stop and find the materials and tools that are needed for the task. Virtual learning experiences don't just require a device. Students who are learning virtually should also have the following materials and tools available to them:

  • Paper, pencils, and pens

  • Calculator, ruler, compass, counters (e.g., dry beans), or other items to support math

  • Textbooks, notebooks, and other necessary curriculum resources provided by your student's teacher

  • Phone, iPad, or computer with camera for taking pictures of work and/or recording videos of learning demonstrations

Share Learning with Teachers

If your child is provided with a school-issue Google account, they should check this account every day for messages from their teacher(s) about the daily learning expectations. Elementary aged students may need help checking their Gmail account for messages. Educators will also communicate with students about how to share their learning. Students may be asked to:

  • Complete a Google Quiz;

  • Submit a document to their personal Google folder;

  • Take a picture of their work and upload it into a Google folder or email it to their teacher;

  • Record a video that shows how they are able to do something; email a message summarizing their learning;

  • Engage in an online classroom management system;

  • Engage in a Chat session; or

  • Engage in an online video "Office Hour".

There are are many possibilities for how teachers might invite students to share their learning. Parents and caregivers should be sure they know what their children's teacher(s) expect and then support their student as needed.

Check Progress

Meaningful learning engagement online will not require a big shift in the ways teachers share student progress or in the ways parents and caregivers can check on their child's progress. Email, information shared via a course management system, assignments and grades posted in Infinite Campus, or other practices already used by teachers and parents will remain available.

Important Technology Responsible Use Guidelines

HIDOE wants to support the best use of technology to support teaching and learning. We value the partnership of parents and caregivers when learning occurs outside of the school building. As an important reminder, all students and adults using HIDOE technology platforms must adhere to the expectations set forth in the Technology Responsible Use Guidelines. In general, students and adults should be sure to:

  • Use respectful behavior and language.

  • Stick to appropriate topic discussions.

  • Send only appropriate video transmissions.

  • Use only appropriate icon, emoji, and avatar submissions.

  • Wear school appropriate clothing if attending meetings via video.

  • Be honest and use academic integrity by not plagiarizing or copying others’ work

  • Not falsify information about oneself or impersonate others online.

  • Immediately report cyberbullying instances to your child's teacher, counselor, administrator, or

When everyone remembers to act kindly, show consideration for others, and treat one another online as they wish to be treated in person, students and adults alike will be able to focus on learning.

Reference: Northshore Learning District - Northshore Learns Student Support Page:

Parent and Caregiver Responsibility for Meaningful Engagement

Parents and caregivers have the responsibility to support their student's meaningful and regular engagement in learning through virtual means. The tips and tools offered here identify specific actions that can be taken to support your children in their continuous learning.

Parents and caregivers understand and support regular attendance. The Hawaii Revised Statutes, Section 302A-1132, states that "unless excluded from school or excepted from attendance, all children who will have arrived at the age of at least six years, and who will not have arrived at the age of eighteen, by January 1st of any school year, shall attend either a public or private school for, and during, the school year and any parent, guardian, or other person having the responsibility for, or care of, a child whose attendance at school is obligatory shall send the child to either a public or private school.”

HIDOE Distance Learning Readiness Indicators

Please take some time to take a look at this checklist to see if your child is ready to move to full online distance learning.

HIDOE Distance Learning Readiness Indicators

Please take some time to take a look at this checklist to see if you are ready for your child to move to full online distance learning.