LEAP Indiana Bylaws

Introduction

When the Indiana Commission for Higher Education endorsed the State joining the Association of American Colleges and University ' s LEAP States Initiative , they sought to "collaborate with other states in identifying and advancing best practices that result in Indiana colleges graduating more students with the 21st Century knowledge and skills to succeed as lifelong learners and members of the workforce." In addition, the ICHE sought to bring together Indiana ' s various state-level and campus initiatives in an integrated way to reinforce one another and amplify their impact on student learning." [ICHE Resolution R-13-04.4, June 13, 2013] This resolution has since brought together higher educational institutional faculty, staff and students across the state to address important objectives and outcomes for students and their futures.

LEAP Indiana Mission Statement

LEAP Indiana is committed to advancing the goals and vision of the Association of American Colleges and University LEAP Initiative and recognizes the importance of the ICHE resolution. Through active collaboration among state and private institutions in Indiana. LEAP Indiana is committed to advancing undergraduate completion and the attainment of learning outcomes that prepare all students for good citizenship, employment, and a lifetime of independent learning.

LEAP Indiana Bylaws

Approved February 9, 2018


Memberships

An institutional membership is open to any accredited institution of higher education in Indiana, whether public or private, and 2-year or 4-year institutions. The Chief Academic Officer (or their designee) at each member institution is responsible for rep01iing the who will be the institution ' s liaison and maintaining membership in LEAP Indiana. The "institution" for purposes of membership is reported by the liaison. In a multi-campus institution , an individual campus can become an institutional member of LEAP if individually accredited by the Higher Learning Commission.

Membership fees are determined by undergraduate full-time-student-equival ent emollment (as reported to IPEDS) by the accredited institution in the Fall semester prior to the membership term exclusive of any campus institutional memberships. A membership term is July 1 to June 30.

An individual membership is open to any academic appointee from institutions with a ctment institutional membership and is a non-voting member of LEAP Indiana.

Representation

Each institutional member will have one voting member of LEAP Indiana who is the instih1tional liaison (or their designee). There is no limit on the number of non-voting individual members each institutional unit may have.

Officers

Officers of LEAP Indiana are: Chair, Vice Chair, Secretary, and Treasurer. The Vice Chair will also serve as the Chair-elect. The immediat e "Past Chair" will serve for one year in an ex officio capacity following the Chair ' s normal two-year term.

Board of Directors

A Board of Directors will be comprised of all voting members of LEAP Indiana plus the four elected officers. Each institutional member in good standing will name its member of the Board and will have one vote. The elected officers will have one vote, except for the Chair who votes only to break a tie.

The Executive Committee of the Board of Directors will be the elected officers plus two additional persons (proposed by the Chair and endorsed by the Board). The immediate Past Chair will serve for one year without vote on the Executive Committee.

Responsibilities of the Board of Directors

    • Approval and implementation of the Mission and Vision statements of LEAP and monitoring of LEAP services and programs to fulfil those expectations.
    • Oversight and monitoring of the organization's resources and management of its operations, services, and programs.
    • Propose, approve, and evaluate the organization's policies, budgets, services, and programs for efficacy and sustainability of its mission.
    • Approve contracts and agreements with institutions, organizations, or other entities to fulfill its m1ss10n.
    • Approve the annual report, including a summary report on the Treasurer's Ammal Report, on the previous year's activities and approve a plan for activities during the coming year prepared by the Executive Committee.

Terms of Office

Officers will generally serve two-year terms while the Vice Chair will serve successively a two-year Vice Chair term and a two-year Chair term, followed by one year as the ex officio Past Chair. The Secretary and Treasurer will have the option of reelection for one additional, consecutive two-year term. The terms of officers and members of the Board of Directors expire on June 30 in the election year, with newly elected officers to assume office on July 1.

Elections

The LEAP Indiana Chair should issue a call to voting members for nominations in January of each election year with a deadline of March 1, with an election to be held no later than April 30. Nominees can be voting members or non-voting members on institutional members. A simple majority of the vote is required for election of officers. In the event that no candidate receives more than 50% of the vote, there shall be a run-off election before May 15 between the two candidates who received the largest percentage of the vote.

Responsibilities of the Officers

Chair

The Chair of LEAP Indiana is responsible for calling meetings of the Board of Directors and presiding over such meetings. The Chair may also call a meeting of the general membership at such times as the officers (including the Board of Directors) so request. The Chair will coordinate and work with the other officers to identify activities that will further the interests of the organization and help to recruit individuals to take responsibility for those activities. The Chair is authorized to negotiate and sign contracts, memoranda of understanding, and other agreements between LEAP Indiana and other organizations, institutions, businesses, and individuals, subject to approval of the Board of Directors. If the Chair is unable to fulfill duties as chair, the Vice-Chair will assume responsibilities as Chair with the concurrence of the Board of Directors for the remaining original chair and the vice chair's succession term.

Vice Chair

The Vice Chair is the Chair-elect and will assume that position when the current term of the Chair expires. The Vice Chair presides over meetings in the absence of the Chair and also performs other duties when so requested. The Vice Chair supports the Chair in setting priorities for the organization's activities and facilitating their completion.

Secretary

The Secretary takes minutes at LEAP meetings and distributes those minutes to members of the Board and the general membership when appropriate. The Secretary also serves as the communication officer of LEAP Indiana. The Secretary conducts the annual election of officers.

Treasurer

The Treasurer maintains the accounts of the organization. The Treasurer, in cooperation with the officers, will send invoices for the annual membership fee to all member institutions and prospective member institutions. The Treasurer is responsible for filing any Internal Revenue Service or other tax reports as may be required. The Treasurer will also maintain continuous communication with any outside institution with which LEAP Indiana may have agreements for establishment and oversight of a dedicated account for receivables and expenses for the purpose of monitoring the status of such accounts.

Executive Committee

The Executive Committee is comprised of the following: Chair, Vice Chair, Secretary, Treasurer, the immediate Past Chair (in ex officio capacity for one year on the Executive Committee), and two additional Board-appointed LEAP members. The Executive Committee will set the dates for semi-annual meetings of the organization's Board of Directors and may authorize expenditures. The Executive Committee also reviews and provides preliminary approval (pending final approval by the Board of Directors) for any agreements with other organizations that may be negotiated by the Chair.

Responsibilities of the Executive Committee

  • Propose, plan and develop ideas and programming for meetings and other activities.
  • Appoints ad hoc groups to explore programming options, initiatives, or new directions to advise the Board.
  • Proposes any changes in the fee structure and amounts to Board.
  • Review resource use and sufficiency to manage and support operations, services, and programs for reporting to the Board.
  • Lead, organize, or manage any meeting or activity of LEAP Indiana as needed.
  • Explore and develop initiatives to attract institutional members to LEAP Indiana.
  • Prepare the annual report for consideration by the Board.
  • Propose a plan and develop budget proposal for the following year. should include a summary of the Treasurer's annual repmi to the board as well as a proposed budget to cover the cost of activities proposed for the current year.
  • Approve the appointment of a Webmaster, who is responsible for developing and maintaining the LEAP Indiana web presence and related informational media for the organization under the general supervision of the Secretary.
  • Any additional duties assigned by the Board.

Meetings

The Board of Directors meets no less than twice per year at a time and location to be designated by the Chair. Meetings of the general membership are held at least once per year at a time and location to be designated by the Chair. In addition to considering the business of the organization, general meetings may include a program of presentations and/or activities that further the agenda of LEAP Indiana and its membership

Activities that are intended to train or inform the membership, faculty from 2-year and 4-year institutions of higher education, and others may be held at any time. These may be organized and conducted by members of the Board of Directors or they may be planned and conducted by any member institution or its liaison. All such activities must be approved in writing by the Board of Directors before sponsorship may be attributed to LEAP Indiana.

To remain in good standing, the annual membership fee is payable on or before September 1 of each year (invoices to be mailed no later than August 1).

Adoption and Amendment of Bylaws

These bylaws, including the Statement of Purpose, will require a 2/3 vote of the member institutions for revision or amendment.

Amendments may be proposed by the Board of Directors or by petition of ten or more member institutions. Proposed amendments must be circulated to the member institutions no later than two weeks before an election is held. The amendments would take effect in the following membership year if approved at least six months in advance.

For voting purposes, a member institution is one that has paid the annual membership fee for the current year and appointed an individual to serve as the institutional liaison.

Votes on amendments to the bylaws may be held at a called meeting of the membership (with provisions for absentee voting) or voting may be by mail or electronic ballot at any time.