Standing Procedures

SEXUAL OFFENDER REGISTRATION REVIEW BOARD STANDING PROCEDURE

ARTICLE 1: Duties and Responsibilities of Board Members

It is acknowledged that this is a voluntary Board, and that each Board Member has obligations, duties and responsibilities in addition to those of being a Board Member. However, in accepting a position with SORRB, each Board Member implicitly accepts our mission in protecting Georgia’s children and communities at large by identifying convicted sexual offenders that present the greatest risk of sexually offending. To that end, each Board Member also implicitly accepts the following duties and responsibilities:

1.1 Every attempt will be made to review each case prior to each meeting.

1.2 Board Members are expected to attend every Board meeting, either in person or by teleconference. If a Board Member must miss a meeting, he or she shall notify the Executive Director as soon as they are aware that they will miss the meeting.

1.3 After a total of two (2) missed scheduled meetings, the Executive Director will contact the Board Member to discuss attendance. After an additional two (2) missed scheduled meetings (4 total), the Chair will contact the Board Member via letter.

1.4 The Board meets between 10 and 12 times each year. The Chair will make a request to the Governor to remove any Board Member who misses seven (7) meetings in a calendar year.

1.5 Board Members are expected to attend working sessions at the designated location. There will be an attempt to determine the date of those meetings, such as a meeting to discuss and approve the budget, during December of each year. These working sessions are defined as those having an impact on the function and mission of the Board and Agency.


ARTICLE 2: Conduct Unbecoming of a Board Member

2.1 Board Members shall conduct themselves in a manner that will not reflect negatively on the Board and its responsibilities.

2.2 Any communication dealing with Board business is subject to Open Records, public scrutiny and potential admission in court.


ARTICLE 3: Membership

3.1 If a Board Member wishes to resign, they shall notify the Board Chair and Executive Director. The Board Member shall then submit a written resignation letter to the Governor’s office, with a copy to the Executive Director.

3.2 If a life changing event prevents, prohibits or hinders a Board Member from fulfilling their duties and responsibilities to the Board, the Board Member shall notify the Board Chair to discuss, consider and explore all options that will best serve the Board Member and the Board.

3.3 The Executive Director will notify the Board’s Legal Representative and Board Chair in the event of a Board Member’s change in membership status. The Board Chair will notify the Board. The details of the change in membership will not be shared without specific permission from the affected Board Member.


ARTICLE 4: Meetings

4.1 A Special Meeting of the Board may be held at the discretion of the Chair or the Executive Director, as he or she deems necessary.

4.2 Notice – Agency staff will provide the Board, via email, with necessary meeting materials, which would include but not be limited to the agenda, minutes from the previous meeting and teleconferencing information at least two (2) working days prior to the next scheduled meeting. In the event the Board Chair or the Executive Director deems it necessary, a Special Meeting may be conducted if each Board Member is given 24 hours’ notice via email and/or telephone call.

4.3 Public Notification – Information pertaining to the time, place and date of the Board’s meetings as well as any meeting of a committee of the Board shall be available to the general public. This information shall be posted in the public area of the Board’s office, any other place where the meeting is to be held and in the legal organ of the county.

4.4 Minutes – A record shall be kept of all actions of the Board. The minutes shall be recorded in accordance with Robert’s Rules of Order, Newly Revised Edition. Copies of the official minutes of all Board meetings shall be maintained by the Executive Director and posted on the agency website.

4.5.1 Schedule of meetings for each year will be posted on the agency website.


ARTICLE 5: Voting

5.1 Voting on the classification of all cases will be conducted by individual roll call vote.


ARTICLE 6: Duties and Responsibilities of the Executive Director

6.1 It shall be the duty of the Board to hire the Executive Director.

6.2 The duties and responsibilities of the Executive Director shall include, and not be limited to, the following:

(a) Day to day operations of the Agency

(b) Hiring of Agency staff

(c) Inform the Chair and Vice Chair of personnel issues that may lead to termination.

(d) Provide to Board Members the Agency Policies and Procedures upon request.

(e) Advise the Board of any EEOC complaints filed against a staff member.

(f) Provide orientation training to new Board Members within four (4) months of a Board Member’s appointment.

(g) Notify the existing Board Members of the appointment, resignation or removal of Board Members.

(h) Provide a copy of the budget and anticipated allocations to the Board within two months of receiving the Governor’s proposed budget. Be prepared to discuss the budget and allocations with the Board at the next scheduled meeting.

(i) Attend all Board meetings and training's for the Board. Should the Executive Director be unable to attend a Board meeting, he/she will appoint a designee to attend.

(j) Adhere to the Executive Director’s job description as contained in the Agency Policies and Procedures Manual and any and all other duties as assigned by the Board.


ARTICLE 7: Risk Assessments

7.1 Actuarial risk assessments including, but not limited to, STATIC-99R, STATIC-02R, and/or CPORT will be used in conjunction with all available information to assess the risk of all convicted sexual offenders who must be classified per GA Code § 42-1-14. A totality of the available information will be used to level each offender.

7.2 If ten (10) years have elapsed since a sexual offender has been classified by the Board as a Level II offender or a Sexually Dangerous Predator, and such offender has not engaged in any additional criminal conduct of a violent or sexual nature, such offender shall be eligible to petition for re- evaluation of his or her classification. Such a petition for re-evaluation shall be made in writing to the Board and the petitioner may submit information to the Board as provided in O.C.G.A. § 42-1-14(a)(2). The information submitted by the sexual offender shall be reviewed and the Board shall notify the sexual offender by first class mail of its decision regarding the risk assessment classification and if there are any changes to the original classification. The Board shall send a copy of such notification to the Georgia Bureau of Investigation, the Department of Corrections, and Sheriff of the county where the sexual offender resides and sentencing court, if applicable.