Scan, Copy and Print Functions

Begin by swiping your Immaculata ID card through the card reader. If you do not have one you can log in manually. Click the Login button and enter your Immaculata User ID and password.

If you make an incorrect selection for an option and are unsure how to return to the previous screen press the 'Home' button to the right of the display pad.

The four functions available are:

1. Release All- After entering your user ID and password the screen will allow users to quickly print all the items sent to the printer using the Release All button.
2. Print Release - Allows users to review and select the print jobs already sent to the printer (from your computer or mobile device).
3. Device Functions - Access the functions available directly from the Sharp printer menu
4. Scan - Allows users to convert current paper documents into an electronic format (A PDF is typical but other types are available).

Print Release:

Using the Print release button allows users to pick and choose which documents truly need to be printed. Each print job can be selected by touching the item in the list. Selecting a print item (shown in darker gray) will provide additional information on the right (time sent to the printer, cost to print) as well as provide the menu at the bottom.

Device Functions:

The Device functions button provides users the ability to make traditional copies and use the printer as a fax machine. When either option is selected, a new window allowing for specialized functions opens

The Return to PaperCut button, is a two-step process. The window that opens, is the scan folder window. Clicking the "Home" button in the upper right returns users to the three main functions.

Scan:

The Scan button opens the Scan Actions window which allows users to choose the location for the scan. All users will have the Scan to Home Folder this will be the default.

• Some users may have a departmental folder as an option but this will be uncommon. Managers interested in a departmental folder should submit a request using our ticketing system.

Select the Scan folder to proceed to the next step.

The window that opens will show the path to the home folder, a generic filename based on date and time, a button to adjust the settings and the Start button.

As a Best Practice, users should change the filename. is to rename the scan by touching inside the filename text area to open the file name customization window (see next image).

Rename the scan to reflect the nature of the document then click the OK button.

The most common settings adjustments are located on the left and include:

• Duplex capable - Single or double sided
• Orientation - document should still be fed into printer in a portrait orientation but selecting landscape will rotate the output
• Paper size

Typically, the options on the right will not need to be changed but are available for rare occasions. Once the needed adjustments are made, click the Start button.

Security

The Home folder is unique to each member of the IU community and is located on the Universities server (Sometimes referred to as your 'Z' drive but can be other letters).

Once a scan is processed a 'Scan' folder will appear within a user's personal Home folder. All subsequent scans will be placed inside this folder.

Additional level of security

If need be, the scanned document can be added as an attachment to an email if appropriate. This method allows the sender to double check the descriptively named document and recipients address.

Lastly, users will also receive an email confirmation that a scan was successfully delivered to the folder.