MNVA Attendance & Truancy
The Importance of Attendance
Attendance Matters and we are here to help!
Please Connect with us if you have concerns.
Mattie Hellerud (Attendance Clerk) mhellerud@mnva.org
Kitt Patton (Engagement Counselor) kitt.patton@hsd294.us
Mandy Moburg (Student and Family Advisor A-K) amoburg@mnva.org
Kris Nitti (Student and Family Advisor L-Z) krnitti@mnva.org
(Click on the image to view video. Video from United Way)
HOW ATTENDANCE IS TRACKED
Attendance Guidelines
Schooling for at least 30 hours per week, 6 hours a day, Monday - Friday.
Logging in to each class DAILY and doing so from their Student Account.
Attend all required Class Connects
Fill out attendance form for any absences that needs to be excused (please note, any illness taking over 3+ days consecutively needs a Doctor's note and any vacations leaving the state or lasting longer than three days need to be approved by Administration). Form linked below.
Attendance-Works-Elementary__handout_101421.pdfHelp Your Child Succeed
Attendance-Works-Middle_HS-handout_082421.pdfPay Attention to Attendance
MiddleHigh_handout_101321.pdfKeep Your Child On Track
Middle_Secondary_handout_SPANISH_111821.pdfEspanol
(Resource pulled from attendanceworks.org)
Viewing Attendance
Login to Infinite Campus Parent Portal - https://campus.houston.k12.mn.us/campus/portal/houston.jsp
Click “CALENDAR” on left side menu bar
Click “ATTENDANCE” in the calendar
Click “MONTH” and “DAY” for the attendance events you are looking for
If there is an attendance event, it will appear on the right hand side
To switch student, in right corner, click on the down arrow under student name, and select student you want to view
To view overall attendance (not specific day), click on “ATTENDANCE”
Don’t remember your username? Simply email info@hsd294.us for assistance
Viewing Attendance: Hmong & Spanish
Somali Version - Infinite Campus Parent Portal_How to.docx.pdfSpanish Version - Using Infinite Campus Parent Portal_How to.docx.pdfJob Aid_Learning Coach Landing Page 060617.pdfHow To Navigate The System As A Learning Coach?
The document on the left is a great tool to use when trying to figure out how to utilize the tools you have as a Learning Coach!
Elementary Attendance Expectations
USE THE STEPS BELOW TO BE MARKED PRESENT
• Login to every class, every day and work on assignments (6 hours/day)
• Attend all live Class Connect Sessions
• Learning Coaches log attendance hours in Parent Portal, Info link for Recording Attendance https://www.help.k12.com/s/article/Recording-Attendance
• Report excused absence in online Attendance form www.mnva.us on the home page or under the "General Information" tab
• Contact teacher with any questions or concerns
How to Avoid an Absence in Middle School
USE THE STEPS BELOW IN EVERY CLASS, EVERY DAY TO BE MARKED PRESENT
• Login to every class, every day (even on no live class connect days.)
• On the D2L Landing page, click on "CLASSES" tab
• Never use the My Schedule tab for assignments - it will not mark attendance.
• Click on “CONTENT” tab
• Go to “ASSIGNMENT” and begin working on assignment to be marked present
If you miss a live class, view the recording in Assignments as soon as possible, and connect with your teacher.
• If the student was absent for the reason of illness, medical appointment, preapproved vacation/travel, or funeral, please fill out the attendance reporting form so the absence can be excused. (www.mnva.us)
• Need help? Email AttendanceInfo@hsd294.us
How to Avoid an Absence in High School
USE THE STEPS BELOW IN EVERY CLASS, EVERY DAY TO BE MARKED PRESENT
• Login to every class, every day (even on no live class connect days.)
• On the D2L Landing page, click on "CLASSES" tab
• Never use the My Schedule tab for assignments - it will not mark attendance.
• Click on “CONTENT” tab
• Go to “ASSIGNMENT” and begin working on assignment to be marked present
• If an assignment has a Due Time, submit it by that time.
• If you miss a live class, view the recording in Assignments, and connect with your teacher.
• If the student was absent for the reason of illness, medical appointment, preapproved vacation/travel, or funeral, please fill out the attendance reporting form so the absence can be excused. (www.mnva.us)
• Need help? Email AttendanceInfo@hsd294.us
Truancy & Educational Neglect
THE FOLLOWING PROCEDURES ARE FOLLOWED BEFORE BEING REFERRED TO THE COUNTY:
Emails from a No Reply email sent to parents/learning coach email address stating your student has been marked for at least 1 unexcused absence the prior week.
If unexcused absences continue, a 3 Day Continuous Truancy Letter is sent to the family to inform them of the childs truancy/educational neglect status and the repercussions of that. This letter may be sent alongside of the No Reply email if all unexcused absences were marked in the same week.
Attempted email/phone call made to parents to talk about attendance issues from MNVA's Family Compliance Liaison or a Teacher.
If unexcused absences continue, a 7 day Habitual Truancy Letter is sent to the family to inform them of the childs truancy/educational neglect status and the repercussions of that.
Attempted email/phone call made to parents to talk about attendance issues from MNVA's Family Compliance Liaison or a Teacher.
If no improvements have been made, the MNVA Family Compliance Liaison will be making a referral to the county.
By law, a student is considered truant after having 3 unexcused absences on seperate days. For students 12 and Under, this would go to the courts as an Educational Neglect case and likely open as a CHIPS case. If the student is 13 and older, the case likely would open in Juvenile Court as a Truancy case. Parents/Students will be notified via letter in the mail of truancy status.
Additional Info Sheets
Vacation Info Sheet.pdfPlanning a Vacation
Technology Issues info.pdfTechnology Issues
Excused VS Unexcused.pdfExcused VS Unexcused
Power or Internet Outage Info Sheet.pdfPower Outage
Login Checklist.docxMiddle & High School Login Checklist
Use as a reminder of the login steps you need to do in every class to be marked present for the day.
VACATION PLANNER.docxVacation Planner
Use this planner to help keep track of what work was missed during your vacation.