Rehearsal Day Committees
We need 1-2 adults to serve on this committee. These adults should plan to be present anywhere from 50%-60% of the rehearsal time. Your work will begin at the very first rehearsal and continue through the duration of the show.
This position reports to the Production Manager.
REHEARSAL COORDINATOR ESPONSIBILITIES
Because this is a shared position, a person signing up for this job must choose which of these options will work with your schedule when signing up:
Entire rehearsal day for half of the rehearsals
Mornings every rehearsal day
Afternoons every rehearsal day
The Rehearsal Coordinators’ duties include:
Arrive no less than 30 minutes prior to the start of rehearsal time to set up for the day.
Manage the training and scheduling of the student rehearsal teams.
Supervise the student rehearsal team to make sure the venue is properly cleaned at the end of the day, which requires staying approximately 30 minutes after rehearsal ends.
Track rehearsal attendance and call parents as needed when cast member is 20 minutes late. Keep track of who is entering the building and when people are leaving the building.
Receive payments from families and write receipts as needed. Complete deposit forms.
Check reimbursement forms received from families or staff and write checks as needed.
Collect and distribute lost and found.
Track receipt of various items from cast (make-up kits, dossiers, DVD orders, etc.)
Track distribution and collection of scripts. Make photocopies as needed.
Communicate cast announcements to staff for announcements and emails.
Maintain access to emergency documents
Assist with proofreading cast dossiers and cast portions of the program.
Manage any necessary cast transportation
Manage the receiving and distribution of RaiseRight
Responsibilities of the Student Rehearsal Team
Students should plan to stay after the end of the rehearsal day when scheduled for clean-up regardless of what time they are personally done with rehearsal.
Sign up for rehearsal dates and be prepared to stay late on your dates.
Work together as a team to complete the cleanup duties in the order they are listed.
At the end of rehearsal each student gets the next duty available on the list and goes to do it.
When job is complete students return to the rehearsal coordinator to get another job until all jobs are done.
The rehearsal coordinator will begin dismissing the team when all jobs have been assigned.
This committee will consist of one RaiseRight Coordinator for all cities. This committee will accept and place gift card orders on behalf of HPA families. This committee needs a detail-oriented person who has access and is comfortable on a computer and can accurately manage money and gift cards. Coordinator is also expected to serve up to 3 performances by assisting in the box office for an hour prior to show and selling concessions during intermission. You can learn more about RaiseRight at https://www.raiseright.com/
RaiseRight COORDINATOR RESPONSIBILITIES
Some key responsibilities of this position include:
Place the weekly RaiseRight orders from home every Tuesday from September through mid-May.
Prepare the necessary distribution details for rehearsal coordinators
Being available on Thursdays from 12:00-1:00 to provide assistance to the Kzoo Committee when they receive the order (via phone and internet if not from Kzoo)
Updating the RaiseRight documentation as needed
Fielding questions from HPA families, especially via email
A rehearsal pianist should be available for at least 60% of the rehearsal hours. We will work with you regarding your specific time preferences for rehearsal scheduling (mornings, afternoons, weeks off, etc.).
This position reports to the Director.
REHEARSAL ACCOMPANIST RESPONSIBILITIES
The Rehearsal Accompanist assists the directors during vocal training and the choreographer during choreography lessons. The accompanist must have a high level of proficiency on the piano and should feel comfortable playing confidently with a strong hand. The accompanist may be asked to play in the orchestra during show week.
Requirements of this committee include:
Being available during most rehearsal times.
Being available during tech and show weeks for rehearsals at show venue.
Attending all dress rehearsals.
Wearing an HPA shirt at all rehearsals with the cast.
This position reports to the Assistant Director.
A choreographer for the show must have dance or choreography experience. A choreographer meets with the directors for creative direction then designs the choreography and teaches it to the cast members. A choreographer should be available for the majority of the rehearsal time most rehearsal days.