Home-Based Committees

Ticket Committee

The Ticket Committee members are required to be available to work at home at least one day per week for the 8 to 11 weeks leading up to show, as well as in the box office most of the performances. Confidence in working with web-based software such as Google documents is necessary. A reliable internet connection at home is also necessary. Good people/telephone skills are very helpful. Generally, 4-6 adults work together on this committee.

This committee reports to the Ticket Manager and the Production Manager.

TICKET SALES COMMITTEE RESPONSIBILITIES

The Ticket Sales Committee members track online sales at home, handle phone orders, and man the box office on most show nights. This committee will:

  • Develop a schedule for committee members to work at home recording online sales, handling phone orders, and manning the box office for each performance.
  • Manage money and deposits.
  • Set up and clean box office and computer workstations.
  • Work at home to accurately record online ticket orders and complete tracking logs using Google documents.
  • Attend a training meeting with the Ticket Manager to go over detailed ticketing procedure in October or November.
  • Attend a box office training meeting on Wednesday or Thursday of the first show week.

Ad Sales Assistants

There will be 2-3 Ad Sales Assistants working closely with the Ad Sales Manager to track receipt of payments and artwork, help maintain detailed records and communicate via email or phone with cast families and business supporters. The Assistant will also upload the artwork to our graphic artist and help proof the show program before the final printing. This job can be done at home whenever you are able to spend time on it; however, most of your work is done October through December--plan to be very busy during these months! This committee may also be needed to help fill show night “slots” by helping with flowers and candy or ushering for up to 5 performances.

This position reports to the Ad Sales Manager

AD SALES ASSISTANT COMMITTEE RESPONSIBILITIES

The Ad Sales Committee responsibilities are shared by both assistants, and the Ad Sales Manager.

Necessary Qualifications for Ad Sales Assistant positions

  • Experience with spreadsheets, word processing, and email
  • Comfortable working online as this is a telecommute job
  • Excellent written communication skills (grammar and content) as you communicate directly with our supporters
  • Attention to detail, lots of it
  • Experience with Adobe Illustrator, InDesign, or Photoshop is a bonus for the Second Assistant, but not required. If you have this, make sure to let us know on your commitment form.

Responsibilities of Ad Sales Assistant

  • Contact families or businesses for payment submission as needed.
  • Assist in the proofreading of the show program, making sure every ad is in the program
  • Help answer emails and phone inquiries regarding ad sales
  • Track the receipt of artwork from each ad sale purchase
  • Confirm that all artwork is the proper size as purchased
  • Properly name files and upload artwork to web for graphic artist
  • Contact families or businesses for artwork if not received
  • Answering emails and phone inquiries in regards to Ad Sales

USHERS RESPONSIBILITIES

The ushers’ responsibility is to help with audience seating, safety, security, and to help enforce HPA and venue rules. Ushers are also often the only HPA person patrons speak to; as a result, ushers are the face of HPA to the community. It has been said that a good patron is hard to gain and very easy to lose. As HPA attempts to impact the community in a positive way (that will hopefully have a salt and light effect), we appreciate your vital role in assisting the audiences’ experience.

Responsibilities of this committee include:

  • Provide an usher for 5 shows. More than 1 slot may be filled on 1 night if more than one adult is ushering that night. Example: If you are required to fill 5 usher slots, 2 adults could usher 2 nights and 1 could usher 1 night (2+2+1=5) or 1 adult could usher 5 nights (1x5=5) or 3 adults could usher 1 night and 2 adults usher a different night (3+2=5).
  • Every person ushering must attend an usher training meeting within two months of show or have previously attended an HPA usher training within the past 3 years. Several date options will be provided.
  • Wearing your own black dress pants/skirts and white shirts (and a tie for the men), all of which abide by the HPA dress code.
  • Arriving one hour before curtain and remaining at the venue until after the show ends.
  • Cleaning the seating area following the show, picking up any leftover programs.

Attendance Coordinator

The Attendance Coordinator will be responsible for managing cast rehearsal absences and be the liaison between the director/assistant director and the cast member in regards to rehearsal conflicts. This position will need to be comfortable with Excel or Google Sheets, with email communication, and have excellent attention to detail. Four usher “slots” will also need to be filled by an adult from your family.

This position reports to the Production Manager.

ATTENDANCE COORDINATOR

Responsibilities include:

  • Receive online absence requests via email throughout the week
  • Pass requests on to the director and assistant director
  • Follow up with the requester once an answer is given by the directors
  • Follow up with director and assistant director as needed
  • Maintain an attendance spreadsheet with all approved and pending absences as well as recording communication dates
  • Email a summary and the spreadsheet to the directors designated day regarding upcoming absences, late arrivals, and early dismissals.
  • Data entry of rehearsal conflicts and potential rehearsal conflicts from the audition forms of cast members
  • Follow up with cast members regarding potential rehearsal conflicts from the audition form in a timely manner

USHERS RESPONSIBILITIES

The ushers’ responsibility is to help with audience seating, safety, security, and to help enforce HPA and venue rules. Ushers are also often the only HPA person patrons speak to; as a result, ushers are the face of HPA to the community. It has been said that a good patron is hard to gain and very easy to lose. As HPA attempts to impact the community in a positive way (that will hopefully have a salt and light effect), we appreciate your vital role in assisting the audiences’ experience. Responsibilities of this committee include:

  • Provide an usher for 4 shows. More than 1 slot may be filled on 1 night if more than one adult is ushering that night. Example: If you are required to fill 4 usher slots, 2 adults could usher 2 nights and 1 could usher 2 additional nights (2+1+1=4) or 1 adult could usher 4 nights (1x4=4) or 3 adults could usher 1 night and 1 adults usher a different night (3+1=4).
  • Every person ushering must attend an usher training meeting within two months of show or have previously attended an HPA usher training within the past 3 years. Several date options will be provided.
  • Wearing your own black dress pants/skirts and white shirts (and a tie for the men), all of which abide by the HPA dress code.
  • Arriving one hour before curtain and remaining at the venue until after the show ends.
  • Cleaning the seating area following the show, picking up any leftover programs.