Costume Committee Job Descriptions
Costumes Creative and/or Organizational Leadership
This committee reports to the Assistant Director.
One person can serve as both creative and organizational head of costumes or 2 people can work together with one in each role. These people should plan to be present during 90% to 100% of rehearsal time. It is a big commitment and can also be one of the more rewarding jobs if you enjoy being directly involved in the creative process of the show and also directly involved with the cast members and staff.
Creative: Obtain and oversee creative vision from directors and meet deadlines. Organize and communicate with sewing committee for at-home vs. rehearsal work. Organize and communicate "finding" needs to non-sewing committee. Work with directors throughout rehearsals to maintain artistic vision.
Organizational: Assign committee tasks and communicate with committee to fit, create, procure, organize and store costumes. Adhere to budget, keep records, meet return deadlines and organize strike plan.
COSTUMES CREATIVE LEADERSHIP RESPONSIBILITIES
The creative leader is the head of the Costumes Committee. This position requires being available during weekly rehearsals, working closely with the organizational leader and directors to communicate the creative needs of the show. Previous costuming experience is strongly recommended.
Duties for this position include:
- Meeting with the Costume Organizational Leader and the Directors during the first month of the rehearsals, to establish vision for the show and create deadlines.
- Reading the script and researching the location and time period of the show, developing concrete ideas for costuming the production. Communicate vision to the Costume Committee.
- Working with the Organizational Leader to determine which of you will be the main communicator (generally via emails during the week) with the rest of the committee and the Directors.
- Determining what items will need to be constructed, purchased, borrowed, or rented.
- Working with the Organizational Leader to insure that all committee members and costume assistants have work during rehearsals and know what their tasks are. Be available to answer questions and work alongside committee members and the Directors.
- Helping committee members meet the goal of keeping costumes within the HPA dress code, some creative problem solving is often needed.
- Making sure that costume deadlines are being met (i.e. photo shoot, costume parades, etc.). This will be a joint effort with the organizational leader.
COSTUMES ORGANIZATIONAL LEADERSHIP RESPONSIBILITIES
The Organizational Leader for costumes will support the creative leader by helping him/her organize, communicate, and lead the rest of the team. Duties for this position would include:
- Helping the Creative Leader assess the skills and desires of each committee member and costume assistant and assigning tasks appropriately.
- Creating and implementing plans which keep the entire process organized, including costume storage, marking, borrowing, etc. In general, making sure that we are being efficient, neat, and organized.
- Working with the Creative Leader to determine which of you will be the main communicator (generally via emails during the week) with the rest of the committee and with the Directors.
- Scheduling and organizing a measuring date/time for the cast as well as making sure there is a good system in place for this process and that all supplies are present when needed (costume cards, pencils, measuring tapes, etc.). This person will also make sure the committee members can be present and will assign specific tasks for each member.
- Helping create a system for cast members and committee members so that costumes can be tried on for the first time in private and there is a discrete way to discuss the fit of things and how it needs to be altered. Make sure that cast members will not have to try something on and then walk through a public area to show it to the costumer—remember, it may fit very poorly or be immodest at that point.
- Being the communicator and contact person with all outside companies we contact regarding borrowing or renting costumes. We do not want 3 people contacting the same theatre asking different questions (or the same questions) each week. Have the entire committee take that communication through you.
- Being the communicator for HPA Barn visits, helping coordinate trips so that numerous people aren’t spending gas and time making the drive.
- Being the communicator with other costume committees regarding who has various items from the barn and how the shows can share these resources.
- Making sure that ALL COSTUMES ARE LABELED WITH THE THEATRE NAME BEFORE IT ENTERS YOUR REHEARSAL BUILDING! Keep careful accounting of all borrowed costume pieces.
- Keeping track of costume deadlines and making sure they are being met (i.e. photo shoot, costume parades, etc.).
- Tracking money spent and the budget, making sure that ALL receipts are turned in with a Reimbursement Form to your rehearsal check-in table.
Developing a strategy for strike: plan a separation of costumes by theatre company rental and coordinate with those on the Costume Laundering and Restocking committee for PROPER laundering (as desired and specified by the lender) and removal of all costumes from theater at strike. BE SURE THAT WE HAVE ACCOUNTED FOR EACH COSTUME.
Costumes Committee – Sewing and Non-Sewing
This committee reports to the Assistant Director.
We need 3-7 adults to serve in EACH of the following areas. These adults should plan to be present anywhere from 50% - 90% of the rehearsal time about half of the shows. Your work will begin at the very first rehearsal and continue through the show weeks. Some committee members will spend more time working outside of rehearsal time and others will spend more time working during rehearsal hours; however, each committee member should expect to be present at least 50% of the rehearsal hours. It is a big commitment and can also be one of the more rewarding jobs if you enjoy being directly involved in the creative process of the show and also directly involved with the cast members.
COSTUMES COMMITTEE - SEWING RESPONSIBILITIES
Sewing ability, being available during weekly rehearsals, and working closely with the costume committee leadership to provide costumes for the cast members of the show are requirements of this committee. Committee members will work closely with each other and cast members. Previous experience/skill in sewing is necessary for this committee.
COSTUMES COMMITTEE NON-SEWING RESPONSIBILITIES
Being available during weekly rehearsals and working closely with the costume committee leadership to provide costumes for the cast members of the show are requirements of this committee. Previous experience/skill in sewing/costuming is not necessary as we have a wide variety of tasks to accomplish. You may be asked to cut patterns, iron, hot glue, tape, and there’s always lots of organizing, labeling, and sorting to be done. Some gathering of materials outside rehearsal may be required. Committee members will work closely with each other and cast members.
Hair/Makeup AND Costume Communication Liaison
An adult on this committee can expect to be present for 60 to 80% of rehearsal hours. The main goal of this position is to be involved with both Costumes and Hair/Makeup so that good communication happens between the two committees. There is often overlap of these committees so this position helps make sure that it’s clear what each committee is doing. Prior to tech week, time will be spent about 2 rehearsals per month helping the costume committee during rehearsals. When the hair/makeup team starts working, the job shifts to assisting the leader of hair/makeup. A person doing this job should be available to help hair/makeup during most of the dress rehearsals and performances.
This portion of the job reports to the Costume Leadership
Assist Costume Committee at approximately two rehearsals per month to help as needed, prior to Hair/Makeup responsibilities during tech week and show week. When Hair/Makeup responsibilities begin, helping with costumes is done; however, you would still help ensure good communication.
This portion of the job reports to the Hair/Make-up Leadership
The Hair/Makeup Committees will work with the leadership team in assisting the cast members to bring the vision and theme of the show to the audience through hair styles and makeup application. An artistic flair and/or experience in hair/makeup are helpful. Committee members are required to be at most rehearsals and shows during tech and show weeks.
This position assists the hair/makeup leader, whose responsibilities include:
- Demonstrating all hair styles and makeup for all cast members during Show Week. Throughout the week, makeup assistance should be on an as-needed basis only, unless changed by the leadership team.
- Teaching cast members how to put on most of their makeup themselves.
- Completing the hair/makeup on certain cast members that must be done by committee members for the full run of the show. The committee leader will assign which committee members will work with which cast members.
- Providing assistance to the cast during Show Week, and helping keep the makeup mirror area tidy.
- Boxing and returning all makeup and hair pieces at strike.
- Each committee member will work five of the six shows.