Registration Instructions

Festival/Conference 2017

University of Massachusetts Amherst, MA

June 29-July 2, 2017

Attendee Registration Opens April 1

IMPORTANT DEADLINES

Early Bird Attendee Registration Deadline: April 30

Final Registration Deadline: May 28

FESTIVAL/CONFERENCE REGISTRATION INSTRUCTIONS

Registration for Festival/Conference is a two step procedure.

STEP 1: GROUP REGISTRATION

Most ringers attend as part of an ensemble or group. One person from each group assumes the responsibility for providing the F/C organizers with information about their group during the first step, the Group Registration. This person is assigned the role of Group Registrar, assisting their group members with their individual F/C registration, and handling all communication about F/C for their group.

See Group Registration Instructions for more information.

STEP 2: ATTENDEE REGISTRATION

Each person wishing to attend our Festival/Conference is required to register independently online as a Festival/Conference Attendee. Attendees will use a Group Registration Number provided by their Group Registrar to identify themselves as members of a specific group.

See Attendee Registration Instructions for more information.

ORPHAN RINGERS

All ringers are encouraged to attend our Festival/ Conference, whether they can attend with a full ensemble or not. If you are planning on attending the Festival with a small group and would like to be “adopted” to ring with another choir as "orphans," you may indicate this during the Group Registration process. Whenever possible, matches will be made based on ringing division and geographical location (for pre-festival rehearsal purposes). Please note that participation in the Bronze Division has been pre-determined by an audition process, so orphan ringers cannot be assigned to a Bronze choir.

Please note: Individuals planning to attend Festival/Conference on their own will first need to complete the Group Registration as an "Orphan" group of one to obtain a Group Registration Number, and then complete the Attendee Registration to make their housing and class choices. The Attendee Registration will open on April 1, 2017.

MULTIPLE GROUPS

If you are registering more than one group, you must complete the Group Registration process separately for each ensemble. You will be asked to provide a unique email address for each group for communication and identification purposes.

If part of your group is ringing with the Tins division and some with the Coppers division, you should register all Tins division ringers as one group, and all Coppers division ringers as a second group. You must ring in the division in which you register; no changes may be made at Festival/Conference. You should note that due to the separation of the divisions on the ringing floor, it is not physically possible for more than one group to use the same bells; you may, however, split your bell set between groups.

SCHOLARSHIPS

BRADFORD SCHOLARSHIP FOR GROUPS

Handbell Musicians of America Area 1 established the Elizabeth Bradford Endowment Fund to provide partial registration assistance to encourage choirs to attend their first Area 1 Festival/Conference. We hope that attending these types of events helps ringers and directors to develop their handbell skills, and helps them to become more active in the guild. Details on the application procedure may be found here.

INDIVIDUAL SCHOLARSHIPS

The Area 1 Board has initiated a new needs-based scholarship program to award partial scholarships to Handbell Musicians of America Area 1 members (or ringers under a group membership) who are interested in attending the 2017 Festival Conference. Scholarships will be awarded by the current Scholarship Committee. Applicant criteria along with the application may be downloaded here. Applications MUST be emailed to events.area1@handbellmusicians.org by the revised deadline of May 28, 2017.

OTHER INFORMATION

Registration Confirmation

You will receive a confirmation of your registration by email immediately upon completing the online registration process. In June you will receive a detailed packet about your classes, what you will be expected to bring, check-in instructions, driving directions, etc. There are many recreational and entertainment opportunities in and around Amherst. Information about these opportunities will be sent in the June packet. You can find more information about the campus and its facilities at www.umass.edu.

Refund Policy

Registration cancellation/refund requests must be made via email to registrar.area1@handbellmusicians.org on or before May 31, 2017. You will receive a full refund minus a $20 per-participant processing fee. No refunds can be made for cancellations received after May 31. A registration may be transferred to another person; however, class selections cannot be changed. Housing assignments may be changed based on availability at the new date. A class exchange system will be in place during the Festival/Conference to facilitate class changes.

Class Exchange

Before Festival begins, all registrants will receive a list of the classes to which they have been assigned. A Class Exchange Desk will be set up in the lobby area of the first floor of the Campus Center. Each morning before class sessions begin, you will have an opportunity to exchange your spot in a class being offered that day for another that may have an opening during that session block. If you are unable to register for a class that you really want, or if your interests change between now and the Festival, you may find the Class Exchange helpful.

Bronze Division Groups

Participation of ensembles in the Bronze Division of the Festival has been determined through an audition process. Only those ensembles that have been notified by the Bronze Audition Committee of their acceptance may register in the Bronze Division.