Writing emails may seem straightforward: type out your message, enter the address, and hit send. But there’s more to it than just that; in fact, writing effective emails is a skill you develop through experience. Many things go into writing a good email and I'm going to give you some tips to help with that.
Practice good grammar- It's very easy to slip up and make a mistake when writing so it is important to reread and check your email or writing before you submit it. Also, you should learn the difference between different homophones such as their, there and they're. Grammarly is a good tool that can help with correcting mistakes and helping your writing sound more professional.
Keep your tone professional- Remember you are not writing a text message to your friend, so try to stay away from emojis and acronyms. Keep your subject line descriptive and your greeting formal. It has to be clear, descriptive, and actionable. Make sure you are keeping it simple and straight to the point.
Use proper punctuation- Every line should be marked with punctuation whether that's an exclamation point, period, or question mark. For example " I enjoyed our conversation today" is wrong because there is no period. Also, people can tend to use commas where they don't belong. Commas should be used before coordinating conjunctions such as but, and, and so.
Check the sender- Making sure you check who the email is being sent to is very important. You don't want to accidentally send it to all or another person and not find out until later. Especially if it's an important email it could screw you over.
Reply to your emails- I know some people have been hit with lots of emails at once that they have to look through. But replying to emails is good etiquette especially if that person is expecting a reply or it's important. At least acknowledging that you have received the email and responding later is more professional than ignoring it or avoiding it in all.
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