Expectations & Guidelines

GENERAL EXPECTATIONS

A. RECEIVING THE DEVICE

1. Students will receive their device using the device distribution schedule. Each student will sign a Technology Equipment Checklist and Agreement Form that specifies the serial number of the device he/she is assigned and informs the student of his/her responsibilities. Students should, at that time, ensure that all items on checklist are present.

2. Students and parents/legal guardians should review School Board Policies No. 220, 224, 814, 815 (Included) and this Handbook to become familiar with expectations for use.

3. The district retains ownership of both device and installed software.

B. DAILY USE

1. Students are expected to bring a fully charged device to school every day unless told otherwise by school administration, just as they are expected to bring their textbooks to school. Likewise, students are expected to take the device home each night to complete assignments. Failure to take the device home will not be a valid excuse for an unfinished assignment.

2. Students are responsible for care of the device both in and out of school.

3. Charging lockers are available in common areas in the school for short‐term and emergency charging. The charging lockers are not to be used as storage for extended periods of time.

4. Students may be subject to loss of privilege, disciplinary action, and/or legal action if they are found in violation of policies and guidelines found in this handbook, the Student Handbook, or School Board Policy.

C. CLASSROOM PROCEDURES

1. Each teacher will have rules and procedures related to the use of devices in his/her classroom. Students are expected to follow these rules just as any other classroom rules, and a teacher can take disciplinary action as appropriate to maintain a safe and productive learning environment in the classroom.

2. Students should remember that the device is to be used for learning, not for playing games or other off topic tasks, i.e. surfing the internet. Staying on task and focusing on the learning goal are necessary conditions for using the technology in class.

3. The teacher will not be responsible for teaching students every menu and command available in the various software programs. Students should familiarize themselves with the Help options on the device and on the Internet and exchange how‐to information with peers so that they can efficiently create high quality work.

D. LOANER DEVICES

These procedures will be followed for the use of all loaner devices

  • Priority for use of loaner devices will always be students/teachers with devices in repair.
  • All loaner devices will be maintained in the Technology Support Office.
  • All loaner devices will be inventoried in Technology Support Office.
  • Devices must be checked out through the Technology Support Office to maintain a record of use.
  • All devices must be checked out only by Technology Support Personnel.
  • Whether a student or teacher, the user must sign or initial receipt and return of the device.
  • Upon check-in, Technology Support will notify the Computer Technician of any issues with the device.
  • Devices will be pulled by the Computer Technician from the loaner inventory for new enrollments and students/teachers with devices in repair. Devices will be added to the loaner inventory by the computer technician when students withdraw from school.

REVIEW OF ACCEPTABLE USE AND OTHER POLICIES

Students will have access to the network and Internet throughout the school day, however, use of the device and other technology resources is a privilege that rests on responsible use of those resources. Guidelines for care appropriate use are contained in Board Policy No. 224 Care of School Property and No. 815– Acceptable Use of Internet. It is important that students understand and follow these guidelines which are summarized, in part, below for your convenience with the complete policy provided at the end of this Handbook. Any violations of these Guidelines may result in disciplinary action, appropriate legal action including possible prosecution, and other disciplinary measures as described in Board policy on Student Discipline, a copy of which students receive at the beginning of the school year. The Garnet Valley School District has the sole right at any time for any reason to terminate any user’s access to and utilization of the network and Internet through Garnet Valley School District.

A. PERSONAL RESPONSIBILITY

It is the responsibility of users to learn about safe and appropriate use of the GVSD network and Internet.

B. ACCEPTABLE/UNACCEPTABLE USE

1. Users are personally responsible for compliance with these requirements at all times when using the GVSD network and Internet.

2. The following are examples of unacceptable uses, however, GVSD may at its sole discretion and at any time, deem other uses to be inappropriate uses of the network or Internet:

a. Using any material that is in violation of any United States legal code or any state legal code, including but not limited to copyrighted material;

b. Using, sending, or supplying any material which is obscene, pornographic, threatening, supporting or advocating of terrorist/hate groups, promotion of alcohol and/or drug use, is sexually explicit or in any way considered inappropriate in a school environment;

c. Participating in or facilitating any illegal activities of any kind;

d. Using computer resources for hate mail, defamatory statements, statements intended to injure or humiliate others by disclosure of personal information (Bullying/Cyberbullying);

e. Sharing or using others’ logons or passwords or other confidential information; accessing another individual’s materials, information, or files without permission (Impersonation/Representing yourself as another);

f. Circumventing or interfering with GVSD Internet filtering obligations;

g. Loading or using of unauthorized games, programs, files, or other electronic media.

h. Damaging any GVSD property intentionally. This includes any modification to hardware and/or software.

C. NETWORK AND INTERNET ETIQUETTE AND PRIVACY

The Children’s Internet Protection Act (CIPA) enacted by Congress in 2000 and updated in 2011 requires that schools and libraries that receive erate discounts must implement technology that blocks access to pictures that are (1) obscene; (2) child pornography; or (3) harmful to minors. Internet safety information is also presented to students at each school as part of CIPA regulations. More information about this Act can be found at

http://www.fcc.gov/guides/childrens‐internet‐protection‐act. No web filter is 100% reliable, however, students should immediately report any display of inappropriate material to their teachers or administrators.

All computers, network, and communications systems are the district’s property and are to be used primarily for educational purposes. The district retains the right to access and review all electronic and voice mail, computer files, databases, and any other electronic transmissions contained in or used in conjunction with the district computer, network, and communications systems.

Garnet Valley School District has provided students with Google accounts. The Google accounts are intended to be used for academic purposes only and to be only used by authorized persons. General etiquette rules:

  • Be polite.
  • Use appropriate language. Remember that the user is a representative of his/her school. What is written can be viewed world‐wide! Never use offensive or obscene words, or any other inappropriate language.
  • Report messages relating to, or in support of, illegal activities to the building administrator or a teacher.

D. SAFETY AND SECURITY

1. The user should never give out identifying information including last name, address, phone number or his/her photograph over the Internet and should never agree to meet in person anyone he/she has met online.

2. The user should never respond to items that are suggestive, obscene, harassing, demeaning, belligerent, or threatening.

3. The user shall notify an adult immediately if he/she receives a message that may be inappropriate or if he/she encounters any material that violates this Acceptable Use of Internet, Computers and Network Resources Policy.

4. The user should be mindful of the fact that some sites and games collect tracking information that can be used for identity theft. Be careful with all information that is shared over the Internet.

5. While reasonable precautions will be taken to supervise student use of the Internet, Garnet Valley School District cannot reasonably prevent all inappropriate uses.

E. VANDALISM

1. Vandalism includes any attempt to harm or destroy the system, the hardware, the software, or the data of another user or any other agencies or networks that are connected to the Internet.

2. Any vandalism will result in the immediate loss of computer services, school disciplinary action, and a referral to appropriate law enforcement agencies.

3. No stickers other than those used by the Garnet Valley School District for identification purposes or writing

can be placed on the device.

DEVICE CARE GUIDELINES FOR STUDENTS

A. GENERAL PRECAUTIONS

1. Refrain from removing or attempting to remove the district’s identification labels from the device. Do not write on, scratch, or otherwise deface the device cover or the outside of the device.

2. Keep food or liquids away from the device; never store food or drink in the device case.

3. Keep the device safe from being stepped on or within reach of small children or pets.

4. Make sure your device is used on a surface that allows adequate ventilation. Using the device on a rug or in bed may cause it to overheat.

5. Avoid exposing or storing your device in extreme heat or cold. For example, don’t leave your device in a car for a long time during a hot summer or a cold winter day. Let your device come to room temperature before you turn it on if it is warm or cold.

6. Conserve your battery. Put the device into power‐saving mode whenever possible to conserve battery life. Other ways to extend the battery life are to close the lid whenever possible and dim the screen brightness. Shut down the device before closing the lid if you are not going to use it for a long time.

7. Take care inserting and removing cords and connections. Keep the device cables away from magnets or magnetic fields which may include telephones/cell phones, speakers, and vacuum cleaners.

8. Always unplug and turn off machine before cleaning. Clean the keyboard and touchpad with a lightly dampened cloth using technology appropriate solutions. Never spray a cleaner directly onto the keyboard or device. Do not power on the device until all liquid has dried or been removed.


DEVICE COVERS

Understanding that our students will want to personalize their device by purchasing their own, unique cover/sleeve, the district elected to not provide covers for the devices. Students are encouraged to purchase any device cover they choose, as long as the cover is not found to be disruptive to the educational process and/or environment or can be abusive in ways that negatively affect students, employees, and the District’s mission and environment, and is prohibited in accordance with this policy, other District policies, regulations, rules and procedures, and local, state, and federal laws.

Dell Chromebook 11 (3120) and Dell Chromebook 11 (3180) with the 180° hinge

Chromebook Specifications

Device Covers and Cases. There are several different options and price points for device covers. Please choose the option that best fits your needs and budget. The following device covers/sleeves are recommended (not required). Recommended covers can be found at:

Please be sure whichever cover or case you choose, it will fit the Dell Chromebook 11 with the 180° hinge

Amazon iPearl Hard Shell https://www.amazon.com/Chromebook-released-180-degree-compatible-original/dp/B00UWDY8BW

Compact Computer Case http://hggear.com/collections/laptop-cases/products/shuttle

Soft Shell Case http://www.gumdropcases.com/collections/softshell

Best Buy List http://www.bestbuy.com/site/searchpage.jsp?id=pcat17071&st=chromebook+case

B. CARRYING DEVICES

1. Always transport the device in the carrying case or backpack. Note that the carrying case may be personalized to make it easy to distinguish from other students’ cases. Students are also allowed to purchase any carrying case that meets personal preference as long the case is made of sturdy material, covers all edges and corners of the device at all times, and is padded to protect the screen from damage.

2. To conserve the battery, be sure the device is powered down and closed before placing in the carrying case if not intending to use it for a long time.

3. Avoid picking up or carry the device by its screen.

4. Always close the device and disconnect all cords before carrying.

C. SCREEN CARE

1. Avoid touching the screen with pencils, pens or other sharp objects.

2. Avoid putting any pressure on the top of the device with books or other heavy objects, either in a backpack or on a hard surface. Don’t stack anything heavy on top of the device and be careful that the device is on top rather than on the bottom when the backpack is set down.

3. Be gentle when opening and closing the lid.

4. Be sure there is nothing on the keyboard, such as pencils or pens that can press against the screen when it is closed.

5. Avoid picking up or carry the device by its screen.

6. Clean the screen with lint‐free, anti‐static or microfiber cloth, or wipes. Never use a liquid cleaner such as window or glass cleaner.

D. DEVICES LEFT UNSUPERVISED

1. Never leave the device in unsupervised areas including cafeteria, outdoor tables & benches, buses, locker rooms, classrooms, gyms, dressing rooms, restrooms, and hallways.

2. Students should lock the device in the locker if present in an unsupervised area.

3. In case of a fire drill or other evacuation, follow the directions provided by the teacher.

4. Avoid taking or using their devices in an area where theft and damage are likely.


DEVICE USE AT SCHOOL

A. POWER MANAGEMENT

1. Bring your device to school every day, fully charged unless told otherwise by school administrators or teachers. An otherwise functional device with a dead battery is no excuse for late or missing work or the inability to participate in a class activity.

2. Be careful of the tripping hazard posed by a power cord if the device must be plugged in to charge it in a classroom.

B. PERSONALIZATION

Do not load screen savers and background pictures that are offensive or inappropriate. A screensaver or background picture deemed inappropriate by a teacher or administrator must be removed immediately upon request.

C. SOUND/EARPHONES

1. Mute the device sound at all times unless given explicit permission by a teacher to use the sound for educational purposes.

2. Earphones or earbuds may be used at the discretion of an individual teacher.

D. CAMERA

1. Use the built‐in camera for educational purposes only. Any use that violates the privacy rights of others will be subject to disciplinary action.

2. Ask the person’s permission before you post/share a photo with others. Remember that photos that start off as a joke can escalate into cyber bullying and humiliation for someone else, especially if the photo is in any way unflattering, embarrassing, or compromising.

3. Although the district cannot and will not access the built‐in camera for monitoring purposes, if you are uncomfortable with the camera cover the lens with a piece of paper. Do not apply tape directly to the lens since that will cause damage and make it unusable.

E. FILE MANAGEMENT AND SAVING TO GOOGLE DRIVE

1. Do not delete or alter any apps, folders, or files loaded on the device by the district.

2. Google Drive offers a suite of products (Docs, Slides, Drawings, Sheets, & Forms) that lets you create different kinds of online office files. Work on them in real time with other people, and store your documents and your other files -- all online through the District’s Google Apps for Education domain (@garnetvalley.org)

3. Be aware that the device’s hard drive will be reimaged at the end of each year. Any files or programs stored on the hard drive will be erased.

4. With a wireless Internet connection, you can access your documents and files from any device, anywhere in the world, & can enable offline editing as well. All items will be stored online in Google Cloud environment.

F. INTERNET FILTERING

While the equipment is connected to the District network, Internet use will be filtered and logged. Web content filtering beyond the District network will be the responsibility of the borrower and parent.

G. PRINTING

1. It is highly recommended to use the sharing options available on your device whenever possible to reduce the printing expenses.

2. Printing is done through Google Cloud Print, and more information on printing can be attained here: http://support.google.com/cloudprint/?hl=en

3. A work around for printing can be saving files to Google Drive and opening the files on another device or using email with an attachment and opening it on a device that is connected to a printer. Utilizing the sharing feature of Google Drive allows for a paperless classroom environment, however the district realizes that sometimes a file may need to be printed for effective learning to take place.

H. AFTERSCHOOL ACTIVITIES

1. Students are expected to take their device home with them at the end of the day. Students who participate in after school clubs, sports, etc. should be sure to lock their device in their locker or keep the device with them, if appropriate.

I. HARDWARE

1. Under no circumstances should you or anyone in your family try to repair or reconfigure the laptop. No attempt should be made to open or alter the internal components of the device. Removing any screws will render the warranty null and void.

2. Installation of internal hardware is strictly forbidden.

3. No network hardware or software that sets the device as host or component of a peer‐to‐peer network is permitted.

J. INSPECTION/PRIVACY

Students should have no expectation of confidentiality or privacy. Devices may be inspected at any time and for any reason and the district retains the right to access and review all electronic transmissions and transmission logs contained in or used in conjunction with the district’s computer system, telephone system, electronic mail system, and voice mail system.


DEVICE USE AT HOME

A. INTERNET ACCESS

1. The district will provide information and share tips for how to connect your device to your home network but you may be required to contact your Internet Service Provider to troubleshoot the connection. The district can give only very limited support for home network connections because of the wide range of providers and home setups.

2. While the equipment is connected to the District network, Internet use will be filtered and logged. Web content filtering beyond the District network will be the responsibility of the borrower and parent. Parents/Legal Guardians should set expectations for appropriate content, music and videos. If inappropriate content is found downloaded onto the device, the student will be in violation of district policies, and such violations may result in disciplinary action, appropriate legal action including possible prosecution, and other disciplinary measures as described in Board policy on Student Discipline, a copy of which students receive at the beginning of the school year.

3. We are aware that not all families have Internet access in their homes and teachers will keep that in mind when they make assignments. Students who don’t have home Internet access will be able to download most assignments or can use public places with WiFi, such as the library and some restaurants, if they need to work on the Internet. Low cost Internet options include Comcast that offers $10/month Internet access for new customers and Verizon that offers a $20/month DSL connection. Chromebooks can also be used “offline” and all work will be automatically saved once the device is connected to the internet. To learn more about offline use: https://support.google.com/chromebook/answer/3214688?hl=en

4. Students should not “borrow” someone else’s Internet access, be it a neighbor or any other private Internet connection. Such Internet use is illegal and offenders can be fined and/or jailed for using an access point without the owner’s permission.

B. PRINTING

1. It is highly recommended to use the sharing options available on your device whenever possible to reduce the printing expenses.

2. Printing is done through Google Cloud Print, and more information on printing can be attained here: http://support.google.com/cloudprint/?hl=en The teacher can print to a local printer if needed in the classroom.

3. A work around for printing can be saving files to Google Drive and opening the files on another device or using email with an attachment and opening it on a device that is connected to a printer. Utilizing the sharing feature of Google Drive allows for a paperless classroom environment, however the district realizes that sometimes a file may need to be printed for effective learning to take place.

C. SURGE PROTECTOR

1. Use a surge protector when you plug in your device at home to protect against power fluctuations that can damage your device or its battery.