Guidance Office Visits

In efforts to ensure we provide nets for all our students counselors will utilize Skyward to document/track all guidance office visits.  This page will provide a step-by-step guide for the Skyward Guidance Visit utility.  

A guidance visit should be entered into Skyward anytime you "support" a student through a situation involving the reasons listed below:

• •        Scheduling 

  •        Personal - Self

  •        Personal - Family

  •        Student Conflict

  •        Attendance

  •        Academic 

  •        College/Career Readiness

  •        4 year PGP

  •        Endorsement

  •        Not seen - unable to see the student on the same day

  •        Post secondary

  •        Parent contact

  •        Suicide screener

  •        CPS Report

  •        Group Session 

  •        Securly Report   

  •         Refer/Resources

  •        Behavior - to satisfy MTSS requirements

  •        Home visit

This can be done in your office, hallway, cafeteria, bus line, etc.   You are a professional and must use fidelity when inputting your guidance visits.  Are you "supporting" a student or simply saying "Hi"??  It's important and an expectation for guidance visits to be entered. Administrators and district administrators need to see the data showing the number of students you are spending your day with and the reasons why. 

Guidance visit totals will be shared with Principals twice a year:

• August-December 

  • Principals will receive visit totals the last week of December

• January-May 

  • Principals will receive visit totals the last week of May 

STEP 1 - Student

To assist in a smooth transition secondary campuses will be receiving a Chromebook so that students will be able to login and initiate the guidance visit.  Please print the Student Login In Procedures and place next to Chromebook kiosk. Students will complete the following steps:

• Student Name

• Grade

• Reason for Visit (drop down menu)

• Counselor (drop down menu)

• Comments (not required) 

Once students complete the following steps they will submit and the counselor will receive an email alerting them a student is waiting to see them. 

STEP 2 - Counselor 

Counselors will open the student guidance visit link in their alert email or may access this information by:

• Login to Skyward

• Students

• Student Profile (search for student)

• Click on the Guidance Visit tab (located on the side navigation bar)

• Open the submitted Guidance Visit file that was initiated by the student

• Confirm reason code

• Assist student

• Complete comments section (only type specific facts, please refrain from typing any personal information, see examples below)

  • • Senior conference, student is deficient in credits, student enrolled in credit recovery for English 3

    • SAT information was provided to student 

    • Pathway change from Business to Law

    • Student - Student concern, conference with students involved and resolution was met

    • Failing grades, set up a tutorial schedule with student and contacted parent

    • Personal, conferenced with student regarding concern and provided resources 

    • Assigned student to a small group guidance 

    • Parent contacted and set up a parent/student conference 

    • Referred student to campus administrator 

    • Discussed the option of goals program and specific requirements 

    • Changed graduation plan to Distinguished 

• Update the time the meeting with student concluded (Optional)

• Save 

• Print pass back to class