Tips & Guidelines for Vendors

Welcome to The Barrie Fair! We are thrilled to have you join us as a valued vendor. To ensure a successful and enjoyable experience, we’ve compiled a comprehensive guide with tips and essential guidelines to help you make the most of your time at the fair.

1. Before the Fair

Registration & Preparation

• Complete Your Registration Early: Submit all required forms and payments by the deadline to secure your preferred location.

• Understand the Layout: Familiarize yourself with the fairgrounds map to locate your booth and key facilities such as restrooms, food areas, and parking.

• Bring Necessary Permits: Ensure you have all applicable permits, including food handling or sales permits, if required.

Packing Checklist

• Booth setup materials (tables, chairs, display items, signage).

• Enough inventory to last the entire four days.

• Payment processing equipment (cash box, card reader, mobile payment apps).

• Marketing materials (business cards, flyers, price lists).

• Extension cords, chargers, and power strips if electricity is required.

• Weather essentials (tarp, weights, sunscreen, rain gear).

2. Setting Up Your Booth

Setup Times

• Vendors can begin setup the day before the fair (specific hours will be provided closer to the event).

• All booths must be fully set up at least 1 hour before opening each day.

Creating an Attractive Display

• Use clear, professional signage to showcase your brand and prices.

• Arrange products neatly and ensure they’re easily accessible.

• Incorporate lighting to make your booth stand out, especially for evening visitors.

• Use vertical space to display items at eye level and maximize visibility.

Practical Considerations

• Bring a sturdy tent or canopy if you’re outdoors. Ensure it’s properly secured to withstand wind.

• Check your power requirements and arrange for access if needed.

• Keep your booth organized to maintain a professional appearance.

3. During the Fair

Engage with Attendees

• Be approachable—greet attendees with a smile and engage in friendly conversations.

• Offer samples or demonstrations to attract attention.

• Use social media to announce special deals or events happening at your booth.

Manage Inventory

• Keep track of your sales and inventory levels to avoid running out of popular items.

• Store extra stock securely and replenish as needed.

Stay Safe

• Keep cash and valuables secure. Use a lockable cash box or a digital payment system to minimize risks.

• Monitor your booth when stepping away. If possible, have a partner or assistant to help.

4. Rules & Regulations

General Guidelines

• Adhere to Fair Hours: Be ready at least 15 minutes before opening each day and remain open until closing.

• Cleanliness: Keep your booth and surrounding area tidy. Dispose of trash in designated bins.

• Noise Control: Music or announcements at your booth should not disrupt neighboring vendors.

Prohibited Items

• Illegal or counterfeit products.

• Items deemed unsafe or inappropriate for a family-friendly environment.

Parking & Vehicle Access

• Vendor parking is located in designated areas.

• Vehicles are only allowed on the fairgrounds during setup and takedown times.

5. Post-Fair Wrap-Up

Packing Up

• Do not begin packing up until the fair officially ends on the last day.

• Ensure your area is clean and free of debris before leaving.

Follow-Up Opportunities

• Collect contact information from customers for future marketing.

• Share feedback with fair organizers to help us improve the vendor experience.

6. Tips for Success

Make Connections

• Network with fellow vendors and attendees to build relationships and future business opportunities.

• Collaborate with other vendors for cross-promotions.

Stay Flexible

• Be prepared to adapt to changing weather or unexpected situations.

Use Social Media

• Post pictures of your booth and tag the fair to increase visibility.

• Announce special promotions to drive traffic to your booth.

7. Contact & Support

If you have questions or need assistance at any time during the fair, don’t hesitate to reach out to our team:

• Vendor Coordinator: Jessica: vendors@essaagriplex.ca

• Fair Office: 705-726-1200 / admin@essaagriplex.ca

We’re here to ensure you have a smooth and successful experience at The Barrie Fair. Thank you for being part of this exciting event!

We Look Forward to Seeing You at The Barrie Fair!
Let’s make this year’s event a memorable one for everyone.