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2021 Document Regularization & Check Release Advice Form
2021 Document Regularization & Check Release Advice Form
In connection with this, please be informed that we will implement a new check release procedure effective September 13, 2021. (Note: The new check release procedure is only applicable to vendors whose payments are processed through Check). This is to ensure the collection of all original documents for paid billings which we have processed using soft copy documents that you sent via email or submitted through the Coupa Supplier’s Portal (CSP).
Please be guided by the following for the new process:
1.
Vendor to submit the scanned copy of billing documents to CSP.
2.
Vendor waits for the "Approved Status" of invoice in CSP.
3.
Vendor submits the hard copy of billing documents to any of the EDC Offices*.
4.
Accounts Payable Representative to review and receive the documents.
5A.
If the invoice/billing has been processed and the check is already available for release by our Partner Bank, a Check Release Advice Form (CRAF) will be issued to the Vendor.
5B
If the check is not available yet on the day the Vendor submitted the hard copy documents, the Accounts Payable Representative will email to the vendor a copy of the CRAF, 2 days before the check release date.
6.
Vendor to present the CRAF together with the official or collection receipt to the Bank and collect the check.
For Vendors collecting checks from our releasing branches in Bacolod, Cebu, Davao and Laoag, the CRAF will be provided via email.
For Vendors with pending hard copies of 2020 processed and paid billings, please submit the hard copies within 30 days from receipt of this memo.
For the transactions that were paid via telegraphic transfers, please include the official receipt (OR) or Collection Receipt (CR) upon submission of the hard copy of the billing documents.
You may submit to any of the following EDC offices:
We have attached the following for your additional references:
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