Before applying online for OGSR/GSA Conference Funding, please take a moment to review the general eligibility requirements:
Individuals can receive one award per calendar year (January-December). However, you can apply again if you do not receive funding.
Conference Funding is only awarded to Arts & Sciences graduate students attending or presenting at a research conference.
Students attending International Conferences (i.e.: anywhere outside the 50 U.S. States and D.C.) will need to complete the International Travel Waiver form as well as purchase the required CISI Travel/Medical Insurance prior to your departure. Coverage is provided at a flat rate of $170 per semester, or $65 for the summer. Both the waiver form and a copy of theCISI insurance form must be submitted to your Department/Program prior to your departure. Information concerning the required CISI Comprehensive Medical and Evacuation Insurance can be found on the web. The CISI Insurance is coordinated through the Reves Center.
Students graduating must complete their travel BEFORE their actual graduation date.
Contact your department/program administrator immediately for instructions and guidance on the expenditure/reimbursement policy and procedure. Your administrator will guide you through Commonwealth and institutional regulations. Please follow their instructions carefully. You may be required to submit original receipts. Please note that as of July 23, 2019, the university is no longer able to reimburse for Airbnb, VRBO, or other similar lodging services. Visit the website of the Office of Travel Management for current policies on eligible expenses.
Federal regulation mandates that payments made to a Non-Resident Alien be analyzed for tax compliance. This process can take up to an additional 30 days for the award to be eligible for a refund. Please note that if an NRA is found to have a tax liability, that tax amount is deducted from the award total and the student will receive the remaining amount of the award. Non-Resident Alien students will be contacted directly by email from Payroll concerning the Foreign National Information System (FNIS) and how they should proceed. If you do not receive an email at least one week after your award notification, please contact the Payroll Office directly at 757-221-2848.