DEP - Board Room (B103/B104)

General Steps to Presenting in this Room

1. Turn on Room Equipment

2. Select Source

3. Connect Laptop

4. Turn on Mics

5. Shutdown when finished

6. Report any system issues or failures to Technology Helpdesk by calling 972-708-2300 or emailing techsupport@duncanvilleisd.org

Detailed Steps to Presenting in this Room

1. Turn on Room Equipment

   • Click the iPad screen to turn the equipment on

Note: Screens will remain black until a source is selected and a computer is connected

2. Select Source

   • Ensure the COMBINE button is GREEN

   • Select Podium in BOTH columns on the iPad

3. Connect Laptop

   • Connect laptop to the Dell Puck

   • Connect laptop to a charger if needed

   • Check audio Output. The Extron output needs to be selected

4. Connect Mics

   • Unmute Mics 1 and 3 on the iPad and adjust levels as needed.

   • If more mics are needed, please reach out to Technology at 972-708-2300

Note: These mics are on the Podium in the charging stand. By default they are un-muted and ready for use, just switch the power button on when needed. Power off the mics when finished and place them back in the stand.

5. Shutting Down

   • Press the Shutdown button in the top right of the iPad, and press Yes Shutdown.

Other Presentation Options

Wireless Presentation

A wireless display option is also available using the Barco ClickShare adapter that is located on the podium.

1. Select Barco in BOTH columns on the iPad

2. Connect the Barco ClickShare adapter to the laptop

3. Once the adapter light turns solid, click the button to begin presenting

Note: When the adapter is connected, a Clickshare drive will appear. In this drive is the app that can be installed. This app is not required to use this system, but it does make connection quicker.

Divided Rooms

This room can also be divided in the event two meetings are occurring in the same space. Please speak to building staff to have the divider closed.

When the room is divided the source options on the iPad will need to be adjusted:

1. Ensure the Combine button is NOT GREEN

2. The Right Column (Presentation Video Source) will choose the source for the BACK HALF of the room. Please select Podium for this column.

   • Follow standard connection instructions found at the top of the page

3. The Left Column (Boardroom Source) will choose the source for the FRONT HALF of the room. Please select Barco for this column.

   • Follow wireless connection instructions found under Wireless Presentation

4. The two mics on the podium will split between the rooms. Mic 1 will be for the Back Half of the room and Mic 3 will be for the FRONT HALF of the room.

   • If more mics are needed, please reach out to Technology at 972-708-2300

Troubleshooting

• The confidence monitor is not turning on:

• • Shutdown the room equipment on the iPad, wait 10 seconds, then turn the room back on and reconnect.

• There is no sound in the room:

  • Some computers, especially Macs, need to have the Audio Output selected manually.

    • MacBook: Navigate to the top right corner of the screen, select the Control Center button, Click the word Sound above the volume control bar, Select Extron.

    • Windows: Navigate to the bottom right corner of the screen, select the Speakers icon, Click the Sound Output button on the right of the volume control bar, Select Extron.

  • If the Extron option is not available, restart BOTH the presentation laptop and the room equipment and try again.

Note: The Extron option will not be available when connecting WIRELESSLY with the Barco ClickShare. The Audio Output will be labeled ClickShare. 

• The displays are not showing the laptop:

  • Confirm the iPad options are selected properly according to the instructions and the laptop is connected. If the issue is still present, restart BOTH the laptop and the room equipment. If the issue is still present, contact Technology at 972-708-2300

• The displays show the laptop, but not the screen I'm trying to present:

  • The laptop may be set to Extend instead of Duplicate. On the keyboard, press the "Windows Key" and the letter "P" at the same time. Select Duplicate in the pop-up.

Report any system issues or failures to Technology Helpdesk

972-708-2300

or

techsupport@duncanvilleisd.org