NAV online invoice registration

2018.07.01 / 2020.07.01 / 2021.01.01

Short summary

2018.07.01

Starting 1st of July 2018 all invoicing software in Hungary has to have the function to submit the issued invoices to the NAV system, if the VAT amount of the invoice has reached the 100.000 HUF limit. This function has to work without any human interaction automatically right after an invoice was issued.

2021.01.01

Starting 4th of January 2021 all invoices are subject to NAV online invoice registration. This means that from this date onward invoices to private persons and foreign partners also need to be submitted . This change, of course, triggers some changes in our software as well which you can see here.

How to create a NAV technical user?

You will need to create a NAV technical user for our software to be able to send your invoices automatically to the NAV system in the background. This user ensures the connection between symbion.eu and NAV.

To create a NAV technical user, you need to follow the next steps:

1. Create technical user in the NAV online invoice system

As written above, this user is necessary to submit your invoices to NAV and query their status. The creation of the technical user is mandatory since 1st of July 2020. This task has to be carried out by the taxpayer (you), we cannot do this for you. The user can be created on the https://onlineszamla.nav.gov.hu/ NAV website. This website is also available in English or German.

2. Generate XML signature key and XML exchange key

During the creation of the NAV technical user, you need to assign the necessary permissions to the user, for it to be able to submit your invoices and also query their status. It is worth assigning the highest possible permissions in order to avoid future problems. (This means, use "Query invoices" instead of "Query own invoices")

The following video might help you or your Hungarian accountant in this process:

You can find a detailed description about registration and user management here: https://onlineszamla.nav.gov.hu/tajekoztatas_a_regisztraciorol

Once you have created the technical user, please simply copy the details to symbion.eu!

NAV technical user setup in symbion.eu

This is a one-time and one-step setup. You need to go to "My settings / NAV online invoice access settings" in symbion.eu and copy the technical user details in the appropriate fields. The entered details are validated against the NAV database and will only be saved, if they are correct.

Once the details are saved, you are ready to issue your first invoice!

No further tasks necessary on your side. Your invoices will be submitted automatically in the background. You can also check the invoices' status in the menu "Transactions / Invoices / NAV submitted invoices".

2020.07.01

The 100.000 HUF limit was suspended on 1st of July 2020. This means, from this point on, all invoices issued to a Hungarian company or a person with a tax number have to be registered in the NAV online invoice system. The invoices issued to private persons and foreign partners are not yet included in the online invoice registration. Read more here!

Report abuse