DETAILS OF VACANCY

ADMINISTRATIVE ASSISTANT II (HUMAN RESOURCE MANAGEMENT ASSISTANT)

No. of Vacancy : 1

Terms of Employment : Permanent

Item Number : OSEC-DSWDB-ADAS2-199-2004

Area of Assignment : DSWD IV-A Field Office, Alabang, Muntinlupa City

Program / Office : Human Resource Management and Development Division - Human Resource Planning and Performance Management Section

Salary : SG 8/ ₱20,534.00

Vacancy Code : 0906-028

Deadline of Application is on September 27, 2024

Eligibility : Career Service Sub-Professional/ First Level Eligibility 

Education : Completion of two years in College Education 

Training : Four hours of relevant training 

Experience : One year of relevant experience

JOB FUNCTIONS

1. Conduct paper review of the applications received;

2. Conduct initial interview to walk-in applicants;

3. Prepares and coordinate schedule of HRMPSB Screening;

4. Prepares longlist and shortlist of applicants;

5. Seat as Secretariat to HRMSPB Sreening and prepares comparative matrix, resolution and minutes of the deliberation;

6. Monitor status of vacancies and prepare notices for publication and posting;

7. Prepares recruitment plan of activities and monitor turn-around-time in filling up of vacancies;

8. Prepares report on appointment issued and report on separation for submission to CSC;

9. Review submitted documents as a requirements for processing of appointments;

10. Prepares appointment papers and other supporting documents such as oath of office, position description form and others;

11. Updates database of applicants and provide feedback to applicants through email, call or text messages; and, 

12. Perform other tasks that maybe assigned from time to time

EXPECTED OUTPUT

1. HRMPSB Resolution;

2. Minutes of the Meeting;

3. Schedule of HRMPSB Screening;

4. Recruitment Plan;

5. Status of Vacancies;

6. Notice of Vacancies for publication and posting;

7. Report on Appointment Issued (RAI);

8. Report on Separation;

9. Appointment Papers and other documents;

10. Updated database of applicants; and, 

11. Shortlist and Long list of qualified applicants

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Personal Data Sheet (CS Form No. 212 with an attached job description for each position held in previous work);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificates of Trainings / Seminars attended and Employment;

5.  Certificate/s of Board Rating/ Professional License/ CS Eligibility, if applicable only

6.  Certification from school for Masteral units earned or completed, if any, and

7.  Individual Performance Contract Rating for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/ institution; or GMC for newly graduates.

NOTE: All requirements will be submitted once called upon for initial interview. However, Requirements #2 (Resume / Personal Data Sheet) must be uploaded on the online application form.   

8.  Only applications with complete required documents will proceed to the next level of the recruitment process.