DETAILS OF VACANCY

WAREHOUSEMAN III (QUALITY & DONATIONS OFFICER)

No. of Vacancy : 1

Terms of Employment : Contract of Service

Item Number : N/A

Area of Assignment : DSWD IV-A Field Office, Alabang, Muntinlupa City

Program / Office : Disaster Response Management Division - Regional Resources Operations Section 

Salary : SG 11/ ₱27,000.00

Vacancy Code : 0909-033

Deadline of Application is on September 27, 2024

Eligibility : None required

Education : Completion of Two (2) years of studies in college 

Training :Eight (8) hours of relevant training 

Experience : Two (2) years of relevant experience

JOB FUNCTIONS

Under general supervision, performs supervisory, technical, and administrative and support functions of Regional Resource and Logistics Management Section and does other related works.

1. Provides administrative and technical support in the management of relief items.

2. Prepares memorandum/proposal/TOR and other correspondences of RRLMS.

3. Prepares communications and reports related to the management of relief items.

4. Conducts spot-check/audit of systems to ensure the compliance of all RRLMS staff.

5. Ensures strict implementation of the set standards/guidelines/processes and procedures set by the office.

6. Spearheads the conduct of regular warehouse inspection.

7. Participates in monthly inventory taking and ensures real-time posting of transactions in Bin Card, Stock Card and RGIMS.

8.  Prepares monthly reports on Quality Inspection and Spot-checks/audits conducted.

9.  Conducts proper accounting of all received, released and disposed goods and materials through the following monitoring reports:

• Production Daily Report

• Expired Goods/Items Report

• Incident Report

• Inspection Report

• Waste and Spoilage Report

• Other pertinent reports

10. Receives donated items locally and monitors the items once allocated.

11. In charge of the management of volunteers during repacking activities.

12. Prepares reports on quality control, donations facilitation and volunteer management.

13. Performs other related tasks that may be assigned from time to time.

Additional Competency: 

14. Above average knowledge on use of MS Office

15. Great attention to details

16. Above average knowledge in planning/organizing/accounting

17. Above average knowledge on logistics, production, and warehouse management, transport, facilities, and donations facilitation, repacking of relief goods, quality management, and volunteers’ deployment

18. With excellent written and oral communications skills

19. Able to work harmoniously, competently and effectively even under pressure

EXPECTED OUTPUT

1. Communications and reports

2. Weekly, Monthly, Quarterly and Annual Reports

3. Consolidated stockpile reports

4. Concept Notes and Activity/Project Proposals

5. Other Administrative Reports

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Personal Data Sheet (CS Form No. 212 with an attached job description for each position held in previous work);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificates of Trainings / Seminars attended and Employment;

5.  Certificate/s of Board Rating/ Professional License/ CS Eligibility, if applicable only

6.  Certification from school for Masteral units earned or completed, if any, and

7.  Individual Performance Contract Rating for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/ institution; or GMC for newly graduates.

NOTE: All requirements will be submitted once called upon for initial interview. However, Requirements #2 (Resume / Personal Data Sheet) must be uploaded on the online application form.   

8.  Only applications with complete required documents will proceed to the next level of the recruitment process.