DETAILS OF VACANCY

ADMINISTRATIVE OFFICER II (ADMINISTRATIVE OFFICER I)

No. of Vacancy(ies) : 1

Item Number : OSEC-DSWDB-ADOF2-42-2015

Terms of Employment : Permanent

Area of Assignment : DSWD Field Office IV-A, Alabang, Muntinlupa City

Program / Office : Administrative Division - Procurement Planning and Management Section

Salary : SG 11/₱ 31,705.00

Vacancy Code : 1005-086

Deadline of Application is on  18 OCTOBER 2026

Eligibility : Career Service (Professional) / Second Level Eligibility

Education : Bachelor's Degree relevant to the job

Training : None required

Experience : None required

1. Assist in the preparation and the submission of all procurement related reports to include data gathering and consolidation of reports;

2. Assist the head in day to day activities requiring office management;

3. Resolves non-complex issues and concerns pertaining to end-user/supplier;

4. Facilitates Contract Management Unit concerns, attends to procurement related trainings and provides technical assistance on procurement concerns to various offices;

5. Ensures that all documents are available prior to issuance of Purchase Order - Request for Quotation (RFQ), Requisition and Issue Slip/Purchase Request (RIS/PR), Project Proposal, Terms of Reference) Project Procurement Management Plan (PPMP), ISO - SOP related documents;

6. Primarily responsible for uploading scanned files/ data in the Procurement Monitoring Tool;

7. Updates philgeps publications and Procurement Monitoring tool;

8. Closely coordinate with the designated procurement officer relative to a particular procurement for purposes of collecting and collating the quotations received, within the minimum prescribed posting period, from suppliers, service providers or consultants;

9. Post the Award Notices, Purchase Order, Contracts, as the case may be at PhilGEPS and DSWD websites for every successful bidding and/or procurement results;

10.  Prepare office communications, correspondences, and reports as may be required by; and

11.  Perform other related duties and responsibilities as may be assigned by the Procurement Management Head and the Division Chief.

1. Memoranda, Proposals, TOR and other office communications

2. Presentations, status report, and other technical documents

3. Reportorial reports and requirements

4. PhilGEPS publications

5. Technical Assistance reports and Feedbacks

1. Application Letter address to Director Barry R. Chua, M.D. - Regional Director of DSWD IV-A;

2. Duly accomplished and notarized Personal Data Sheet (CS Form No. 212 rev. 2026 with an attached Work Experience Sheet indicating your previous works);

3. Transcript of Records and Diploma (Certified photocopies);

4. Certificate(s) of Trainings/Seminars attended and Employment;

5. Certificate(s) of Board Rating/Professional License/CS Eligibility (if applicable only);

6. Certification from school for Masteral units earned or completed (if applicable only); and

7. Individual Performance Commitment and Review Form - Ratings for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/institution; or GMC for new graduates.

• NOTE: All requirements will be submitted upon being called for the initial interview. Nonetheless, the Requirement No. 2 (Personal Data Sheet) must be uploaded to the online application form.

Please be reminded that only applications with complete documentary requirements will proceed to the next phase of the recruitment process. Moreover, all information indicated in the Personal Data Sheet must be duly supported by appropriate attachments.

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.