DETAILS OF VACANCY

ADMINISTRATIVE ASSISTANT II

No. of Vacancies : 2

Terms of Employment : Contract of Service

Item Number : N/A

Area of Assignment : DSWD Field Office IV-A, Alabang, Muntinlupa City

Program / Office : Promotive Services Division - Peace and Development Buong Bansa Mapayapa

Salary : SG 8/₱19,744.00

Vacancy Code : 0624-022

Deadline of Application is on  9 JULY 2026

Eligibility : None required

Education : Completion of two-year studies in college (prior 2018) or completion of Grade 12/Senior High School (starting 2016)

Training : None required

Experience : None required

JOB FUNCTIONS

1. Receive, send, route, and track official documents and communications to ensure timely action by intended recipients. 

2. Monitor the PASPAS-GIS, RPMO tracking system, data tracking system, and program database, and ensure that entries are accurate and updated. 

3. Receive, check, classify, scan, photocopy, and safely maintain program transaction documents, records, and communications.

4. Monitor and track compliance of vouchers and other documents related to program transactions. 

5. Provide copies of official documents to concerned staff, consultants, and authorized recipients, subject to proper records management and confidentiality protocols. 

6. Respond to routine inquiries and follow-ups on documents, communications, and administrative transactions. 

7. Provide clerical support to technical staff, including encoding of correspondence, photocopying, scanning, faxing, and other related tasks. 

8. Assist in organizing meetings, workshops, events, and regionally led activities, including logistical arrangements and preparation of materials. 

9. Attend meetings related to administrative concerns as directed and provide appropriate feedback or documentation. 

10. Implement records retention and disposal schedules in coordination with the Records Unit of the Regional DSWD Office. 

11. Ensure that administrative, records management, and documentation processes are gender-responsive, inclusive, client-sensitive, and aligned with Gender and Development principles. 

12. Perform other administrative-related tasks as may be assigned or directed by the immediate supervisor. 

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Duly accomplished and notarized Personal Data Sheet (CS Form No. 212 with an attached Work Experience Sheet indicating your previous works);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificate(s) of Trainings/Seminars attended and Employment;

5. Certificate(s) of Board Rating/Professional License/CS Eligibility (if applicable only);

6.  Certification from school for Masteral units earned or completed (if applicable only); and

7.  Individual Performance Commitment and Review Form - Ratings for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/institution; or GMC for new graduates.

NOTE: All requirements will be submitted upon being called for the initial interview. Nonetheless, the Requirement No. 2 (Personal Data Sheet) must be uploaded to the online application form.

Only applications with complete requirements will move on to the next phase of the recruitment process.

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.