DETAILS OF VACANCY

PROJECT DEVELOPMENT OFFICER II (MUNICIPAL FINANCIAL ANALYST)

No. of Vacancies : 1

Terms of Employment : Contract of Service

Item Number : N/A

Area of Assignment : within CALABARZON Area

Program / Office : Promotive Services Division - Peace and Development Buong Bansa Mapayapa

Salary : SG 15/₱36,619.00

Vacancy Code : 0624-026

Deadline of Application is on  9 JULY 2026

Eligibility : None required

Education : Bachelor's degree relevant to the job

Training : Four (4) hours of relevant training

Experience : One (1) year of relevant experience

JOB FUNCTIONS

1. Financial Planning

a. Review municipal Work and Financial Plan (WFP) or Local Counterpart Contribution (I-CC) Plan based on budget parameters, operational plan and implementation timeline.

b. Facilitate submission of municipal Certificate of Availability of Funds (CAF) on committed LCC.

2. Financial Management

a. Establish and implement a proper financial management system at the community level prescribed by funding institutions such as the World Bank and program financial manuals

b. Review and ensure completeness, accuracy, legality of sub-project proposal and its supporting documents and process within standard processing time. Ensure reasonableness of costing based on parameters of items under direct and indirect costs and applicable percentage thresholds.

c. Review economic viability and feasibility of proposed income generating sub-projects.

d. Conduct field visits to monitor and validate financial report status at the community level.

e. Monitor on a continuing basis the disbursement of released community grants to ensure that suppliers and creditors are paid within the cut-off dates and timeline.

f. Detect early warning of potential savings from released grants and apprise community beneficiaries and supervisor to discuss and plan out its usage.

g. Monitor financial status of sub-projects funds particularly on release, disbursement, liquidation, and closing related activities and timeline.

h. Monitor and track on time utilization of committed local counterparts whether cash or in-kind based on submitted and approved WFP or I-CC Plan and provide recommendations on detected delays, if any.

i.   Conduct financial management assessment at the community level and provide recommendations.

3. Financial Compliance and Audit Support

a. Ensures compliance to internal control measures put in place for the economical, efficient and effective implementation of community approved sub-projects.

b. Audit or review the veracity and legality of disbursement vouchers and financial reports and books of communities with approved sub-projects during its implementation and provide recommendations on the implementation of proper internal control measures.

c. Ensure up-to-date and on time submission of disbursement vouchers together with the supporting documents and other liquidation documents.

d. Assist the supervising administrative officer on compliance to audit observations issued by the Commission on Audit, if any.

4. Financial Reporting and Data Analysis

a. Ensure proper application and active operationality of the National Integrated Financial Monitoring System (NIFMS) and other database/system platforms.

b. Review and analyze all financial reports submitted by communities such as but not limited to SSFUR, Cash Book, I-CC In-Kind Journal, VLCCs, RCI, Bank Reconciliation, etc. Corroborate across reporting databases and systems vis-a-vis physical documents to ensure veracity, consistency, completeness and accuracy.

c. Prepare and consolidate financial reports relative to sub-project implementation such as but not limited to MCSSFUR, MCSLCC, etc.

d. Maintain a data bank and copy of all financial reports and documents relative to grant funds release, disbursement, liquidation, and closing-related activities readily accessible and available at all times. Ensure that all documents are properly stored in the finance data bank or drive.

e. Ensures on time, complete and accurate submission of all financial reports, both hard copies and e-reports to the RPMO.

f. Submits financial reporting status to the Supervising Administrative Officer with regard to the community financial management system.

5. Technical Assistance Provision

a. Conduct field visits to extend job coaching, mentoring and technical assistance at the community level relative to financial management, financial reporting, audit, operation and maintenance, assessments, etc.

b. Acts as a member of Technical Working Group during the conduct of the procurement activities, review of documents, and provide technical assistance to the Bids and Awards Committee of all the financial details of the procurement documents prior to awarding of contracts.

c. Provide feedback to the team and supervisor on the results of conducted field visits.

d. Conduct or attend finance training, meetings, orientations, fiduciary workshops, etc. prescribed by the program to local government units, stakeholders, community volunteers, etc.

e. Collaborate with team members relative to financial management and other fiduciary arrangements at the community level.

f. Coordinates with stakeholders to ensure compliance with regulatory requirements such as but not limited to BIR, BTr, AGDBs, etc. related to financial transactions.

g. Attend periodic or regular finance meetings with other finance staff.

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Duly accomplished and notarized Personal Data Sheet (CS Form No. 212 with an attached Work Experience Sheet indicating your previous works);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificate(s) of Trainings/Seminars attended and Employment;

5. Certificate(s) of Board Rating/Professional License/CS Eligibility (if applicable only);

6.  Certification from school for Masteral units earned or completed (if applicable only); and

7.  Individual Performance Commitment and Review Form - Ratings for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/institution; or GMC for new graduates.

NOTE: All requirements will be submitted upon being called for the initial interview. Nonetheless, the Requirement No. 2 (Personal Data Sheet) must be uploaded to the online application form.

Only applications with complete requirements will move on to the next phase of the recruitment process.

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.