DETAILS OF VACANCY

ADMINISTRATIVE ASSISTANT II

No. of Vacancies : 1

Terms of Employment : Contract of Service

Item Number : N/A

Area of Assignment : DSWD Field Office IV-A, Alabang, Muntinlupa City

Program / Office : Promotive Services Division - KALAHI-CIDSS Program

Salary : SG 8/₱19,744.00

Vacancy Code : 0622-017

Deadline of Application is on  9 JULY 2026

Eligibility : None required

Education : Completion of two-year studies in college (prior 2018) or completion of Grade 12/Senior High School (starting 2016)

Training : None required

Experience : None required

JOB FUNCTIONS

1. Document Management

• Receives, logs, and transmits documents and communications to and from intended recipients within the RPMO.

• Tracks the status of documents and updates the data tracking system regularly to ensure timely routing and response.

• Facilitates the processing of documents requiring signature, approval, or acknowledgment by RPMO officials.

2. Records Maintenance and Archiving

• Classifies and ensures the safekeeping of relevant program documents and communications, maintaining a system for easy retrieval.

Scans, photocopies, and organizes digital and physical files in line with records management protocols.

• Consolidates documents for archiving and ensures secure storage.

3. Records Disposal

Coordinates with RPMO Section Heads to identify records eligible for inventory and disposal, in accordance with agency disposal schedules.

• Facilitates the documentation and monitoring of disposed records and ensures compliance with records disposal policies.

4. Communications and Support Services

• Responds to routine inquiries and follow-ups regarding the status of communications and documents.

Maintains and updates the RPMO bulletin board to keep staff informed of official issuances, updates, and announcements.

5. Administrative and Coordination Support

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Duly accomplished and notarized Personal Data Sheet (CS Form No. 212 with an attached Work Experience Sheet indicating your previous works);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificate(s) of Trainings/Seminars attended and Employment;

5. Certificate(s) of Board Rating/Professional License/CS Eligibility (if applicable only);

6.  Certification from school for Masteral units earned or completed (if applicable only); and

7.  Individual Performance Commitment and Review Form - Ratings for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/institution; or GMC for new graduates.

NOTE: All requirements will be submitted upon being called for the initial interview. Nonetheless, the Requirement No. 2 (Personal Data Sheet) must be uploaded to the online application form.

Only applications with complete requirements will move on to the next phase of the recruitment process.

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.