DETAILS OF VACANCY

ADMINISTRATIVE OFFICER V (ADMINISTRATIVE OFFICER III)

No. of Vacancy : 1

Terms of Employment : Permanent

Item Number : OSEC-DSWDB-ADOF5-157-2004 

Area of Assignment : DSWD Field Office IV-A, Alabang, Muntinlupa City 

Program / Office : Administrative Division - General Services Section

Salary : SG 18/₱53,818.00

Vacancy Code : 0304-007

Deadline of Application is on 14 MARCH 2026

Eligibility : Career Service (Professional) Second Level Eligibility 

Education : Bachelor’s degree relevant to the job 

Training : Eight (8) hours of relevant training 

Experience : Two (2) years of relevant experience 

JOB FUNCTIONS

1. Supervise, manage and monitor all financial, procurement and administrative management activities for the General Services Section.

2. Lead in the conduct and preparation of work and financial plans, reportorial requirements -HMES, Narrative Reports, Section Annual, Semestral and Quarterly reports

3. Train and develop local staff to enable them to use and manage internal systems and procedures relative to ISO-SOPs

4. Assists the Division Chief in the development of plans and execution/implementation of policies and procedures relating to general services

5. Oversees the efficient conduct of all transportation management, janitorial services, security management while ensuring compliance with government regulations pertaining to public procurement.

6. Ensure all project administrative activities are coordinated effectively

7. Ensures that the office record system is functional, accessible and up to date;

8. Ensure that all incoming and outgoing communications including mails, electronic mails and internal correspondences are accurately recorded, filed, disseminated and properly acted on;

9. Leads in handling administrative requests and queries from clients and office personnel with regular feedback and report to immediate supervisor.

10. Provide general administrative and clerical support to management.

11. Serves as member in Regional Committees

12. Performs other functions as may be assigned by the immediate supervisor or head of office.

JOB OUTPUTS

1. Memoranda, Proposals, TOR and other office communications.

2. Improvement in workforce productivity

3. Work and Financial Plan of the Unit; and

4. Presentations, status report, and other technical documents.

5. Reportorial reports and requirements

6. Technical Assistance reports and Feedbacks

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Personal Data Sheet (CS Form No. 212 with an attached job description for each position held in previous work);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificates of Trainings / Seminars attended and Employment;

5.  Certificate/s of Board Rating/ Professional License/ CS Eligibility, if applicable only

6.  Certification from school for Masteral units earned or completed, if any, and

7.  Individual Performance Contract Rating for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/ institution; or GMC for newly graduates.

NOTE: All requirements will be submitted once called upon for initial interview. However, Requirements #2 (Personal Data Sheet) must be uploaded on the online application form.   

Only applications with complete required documents will proceed to the next level of the recruitment process.