DETAILS OF VACANCY

ADMINISTRATIVE AIDE IV (CLERK II)

No. of Vacancy : 1

Terms of Employment : Permanent

Item Number : OSEC-DSWDB-ADA4-707-2004 

Area of Assignment : DSWD Field Office IV-A, Alabang, Muntinlupa City 

Program / Office : Administrative Division - Office of the Division Chief 

Salary : SG 4/₱17,506.00

Vacancy Code : 0304-006

Deadline of Application is on 14 MARCH 2026

Eligibility : Career Service (Subprofessional) First Level Eligibility 

Education : Completion of 2 years of studies in college (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016) 

Training : None Required

Experience : None Required

JOB FUNCTIONS

1. Assist the head in day-to-day activities requiring office management.

2. Receives, records and endorses outgoing and incoming communications;

3. Types/encodes and files communications;

4. Reproduces official communications/documents for dissemination to other units;

5. Manages calendar and schedules of meetings, seminars, conferences;

6. Coordinates travel and logistics for official trips, including booking travel, preparing 7. itineraries and supporting executives in completing expense reports

7. Manage documents and confidential information with appropriate discretion

8. Oversees general office processes within the division, tracks the use of office supplies, DR submissions and Admin staff trainings

9. Serves as the liaison between offices and internal/external partners

10. Assisting with special projects and activities by coordinating resources and tracking progress

11. Perform other related duties and responsibilities as may be assigned by the Division Chief

JOB OUTPUTS

1. Incoming and Outgoing office communications

2. Presentations, status report, and other technical documents

3. Schedule of activities, expense reports, memorandum

4. Minutes of meeting, Notice of meeting

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Personal Data Sheet (CS Form No. 212 with an attached job description for each position held in previous work);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificates of Trainings / Seminars attended and Employment;

5.  Certificate/s of Board Rating/ Professional License/ CS Eligibility, if applicable only

6.  Certification from school for Masteral units earned or completed, if any, and

7.  Individual Performance Contract Rating for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/ institution; or GMC for newly graduates.

NOTE: All requirements will be submitted once called upon for initial interview. However, Requirements #2 (Personal Data Sheet) must be uploaded on the online application form.   

Only applications with complete required documents will proceed to the next level of the recruitment process.