DETAILS OF VACANCY

ADMINISTRATIVE OFFICER IV (ADMINISTRATIVE OFFICER II)

No. of Vacancy : 1

Terms of Employment : Permanent

Item Number : OSEC-DSWDB-ADOF4-120-2004

Area of Assignment : DSWD Field Office IV-A (CALABARZON)

Program / Office : Administrative Division - Procurement Planning and Management Section

Salary : SG 15/₱42,178.00

Vacancy Code : 0406-002

Deadline of Application is on  23 APRIL 2026

Eligibility : Career Service Professional/Second Level Eligibility

Education : Bachelor’s degree relevant to the job

Training : Four (4) hours of relevant training

Experience : One (1) year of relevant experience

JOB FUNCTIONS

1. Prepares and facilitates the submission of all procurement-related reports;

2. Assist in the head in day-to-day activities requiring office management;

3. Resolves non-complex issues and concerns pertaining to the end-user/supplier;

4. Facilitates BAC Meetings, attends procurement-related training and provides technical assistance on procurement concerns;

5. Ensure that, prior to posting of the Request for Quotation (RFQ), the necessary documents (eg Requisition and Issue Slip/Purchase Request (RIS/PR), Project Proposal, Terms of Reference) have already been duly approved and that the procurement at hand is included in the Project Procurement Management Plan (PPMP) of the requesting party;

6. Closely coordinate with the designated procurement officer relative to a particular procurement for purposes of collecting and collating the quotations received, within the minimum prescribed posting period, from suppliers, service providers or consultants;

7. Prepare the necessary BAC resolution for every request which call for the use of alternative methods as indicated in both RA9184 and RA12009;

8. Post the Award Notices, Purchase Order, Contracts, as the case may be at PhilGEPS and DSWD websites for every successful bidding and/or procurement results;

9. Prepare office communications, correspondences, and reports as may be required by;

10. Update the Procurement Monitoring Report (PMR); and

11. Perform other related duties and responsibilities as may be assigned by the Procurement Management Division Chief, Procurement Section Head, BAC Chairperson or the Bids and Award Committee.

JOB OUTPUT

1. BAC Resolutions AOQs, Post Qualification documents

2. Notices of Award

3. Letter Reply to Motions for Reconsideration

4. Proof of Posting of Invitations and/or Awards

5. Minutes of Meeting

6. Periodic Report

7. Technical Assistance reports and Feedbacks

REQUIREMENTS TO BE SUBMITTED

1.  Application Letter;

2.  Personal Data Sheet (CS Form No. 212 with an attached Work Experience Sheet indicating your previous works);

3.  Transcript of Records and Diploma (Certified photocopies);

4.  Certificate(s) of Trainings/Seminars attended and Employment;

5. Certificate(s) of Board Rating/Professional License/CS Eligibility (if applicable only);

6.  Certification from school for Masteral units earned or completed (if applicable only); and

7.  Individual Performance Commitment and Review Form - Ratings for the last semester of employment for applicants from any government agencies; or Performance Evaluation signed by the supervisor or the HR Head for applicants from any private company/institution; or GMC for new graduates.

NOTE: All requirements will be submitted upon being called for the initial interview. Nonetheless, the Requirement No. 2 (Personal Data Sheet) must be uploaded to the online application form.

Only applications with complete requirements will move on to the next phase of the recruitment process.

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.