DATA INPUT SHEETS

General Overview

This form must be:

• Typed or clearly written

• Fully completed (Missing info can delay input or cause rejection)

• Submitted with the Standard Listing Agreement
  
  

✅ Section-by-Section Breakdown

🔹 1. Listing & Property Details

• MLS #: Leave blank – assigned by REIN upon input.

• Property Type: Check “Residential Detached” or “Residential Attached” as appropriate.

• Street Address, Legal Subdivision, Tax ID: Pull directly from tax records (use Realist).

• Owner Name & Contact Info: List how it appears on the deed.
  
  

🔹 2. Listing Terms

• List Price: Enter what price the home is being marketed for.

• Listing Date / Expiration Date: Must match the Standard Listing Agreement.

• Possession: Choose “Settlement” unless otherwise negotiated (e.g., rent-back).

• Listing Agreement Type: Always mark “Exclusive Right to Sell.”

• Auction Listing?: Mark “Yes” or “No” – if Yes, additional disclosures apply.
  
  

🔹 3. Showing Instructions

• Occupied?: “Yes” or “No”

• Lockbox Type: Most use “SUPRA” – confirm with agent.

• Show Instructions: Include details like “Call First, Use ShowingTime, 1-Hour Notice Required.”
  
  

🔹 4. Rooms & Interior

• Put the # of Rooms, everything else can be left blank unless  stated otherwise by the agent
  
  

🔹 5. Features & Amenities

Check all that apply:

• Appliances (Dishwasher, Microwave, etc.)

• Cooling/Heating (e.g., Central Air, Heat Pump)

• Exterior (Deck, Fenced Yard, Shed, etc.)

• Interior (Walk-In Closets, Recessed Lighting)
  
  

🔹 6. Utilities

• Indicate what types of:

  • Heating

  • Cooling

  • Water

  • Sewer
    
    

• You can verify this info in the city or tax record. Mark Y/N as applicable.
  
  

🔹 7. Taxes & HOA Info

• Tax Year, Tax Amount: From tax record.

• HOA or Condo Fees: If applicable, list monthly/quarterly/yearly amount and what it covers.
  
  

🔹 8. Legal & Disclosure

• Indicate known:

  • Encroachments

  • Easements

  • Zoning
    
    

• Note if property is in flood zone (check city GIS if unclear).
  
  

🔹 9. Remarks (Public & Agent Only)

• Public Remarks: What appears in Zillow, Realtor.com, etc. Use listing highlights and key features (limit to allowed characters).

• Agent Remarks: Info for agents only (e.g., “Call LA before showing,” or “Home sold as-is”).
  
  
  

⚠️ Reminders

• All mandatory fields must be completed.

• Double-check spelling, room counts, and square footage.

• Use N/A sparingly. Blank fields can cause MLS input delays.

✅ Final Steps for TCs

1. Cross-check this form with the Listing Agreement and the have it reviewed by the agent

2. Attach to MLS submission with signed listing docs

3. Confirm agent has reviewed final version before submission

Focus Areas:

• Rental Terms: Monthly rent, security deposit, lease term (e.g., 12 months, renewable).

• Availability Date: When the unit is ready for occupancy.

• Utilities & Amenities:

  • Who pays what (tenant vs. landlord)?

  • Included features (washer/dryer, appliances, parking).

• Pet Policy & Restrictions: Mark clearly.

• Furnished? Yes/No.

Focus Areas:

▪ Listing Basics
▫ Property address, agent name, and date of input.
▫ Leave MLS # blank unless provided.

▪ Property Type & Zoning
▫ Select the correct use (Office, Industrial, Warehouse, etc.).
▫ Confirm correct zoning code based on locality records.

▪ Building Details
▫ Year built, square footage, number of stories.
▫ Construction type and condition of the property.

▪ Lot Details
▫ Lot size (acres or square feet).
▫ Parking spaces and type.

▪ Features & Utilities
▫ HVAC, sprinkler system, loading docks, drive-in bays.
▫ Check if utilities (water, sewer, electric, gas) are available.

▪ Marketing Description
▫ Write clear public remarks highlighting key features and potential uses.
▫ Add showing instructions and signage info.

▪ Financial Info
▫ List price, annual taxes, income/expenses (if applicable).
▫ Include Cap Rate and NOI when available.

▪ Auction Details (if applicable)
▫ Note buyer premium, bidding rules, and terms of sale.

Focus Areas:

• Acreage & Lot Details: Total acres, road frontage, and lot dimensions.

• Land Use: Zoning type, subdivision potential, timber value, wetlands, or agricultural suitability.

• Utilities: Availability of public water/sewer, electric, gas.

• Access & Topography: Is there road access? Flat, rolling, wooded, cleared?

Focus Areas:

• Unit Layouts: Similar to Apartments form—detail per-unit data for 2–4 units.

• Rent & Occupancy: Rent per unit, whether it’s currently rented or vacant.

• Shared Utilities: Are water, heat, or electricity shared across units?

• Owner Paid Utilities & Expenses

• Income Info: Gross scheduled income, actual rents, and property taxes.
  
  

Focus Areas:

• Unit Breakdown: Fill in each unit’s:

  • Number of rooms, beds, baths, fireplaces, and approx. living area.

• Owner Pays: Indicate what expenses the owner covers (e.g., water, trash, electricity).

• Features: Pool, laundry room, clubhouse, gym, parking structure, security, etc.

• Disclosure Tags: Short sale, historic, REO, meth lab, zoning violations, etc.

• Financials: Annual operating statement, rent control status, income-producing features.

Focus Areas:

▪ Lease Details
▫ Monthly rent and rate per square foot.
▫ Lease type (NNN, Gross, Modified Gross) and term length.
▫ Security deposit and escalation clauses.

▪ Available Space
▫ Total square footage available for lease.
▫ Divisible? Floor number? Unit layout?

▪ Utilities & Features
▫ Utilities included or tenant responsibility?
▫ HVAC, signage, parking, ADA compliance.

▪ Marketing Description
▫ Target tenant types and usage potential.
▫ Public remarks and showing instructions.

▪ Financials
▫ Base rent, CAM charges, estimated monthly total.
▫ Note any tenant improvement allowances.

▪ Zoning & Use Type
▫ Confirm zoning for intended commercial use.
▫ Clearly mark property type (Retail, Office, Industrial, etc.).