A. Mail Merge
Mail merge lets you create a batch of documents that are personalized for each recipient.
A feature that allows you to create documents and combine or merge them with another document or data file.
There are six steps in the mail merge wizard:
Under the Mailing Tab, click the dropdown of “Start Mail Merge and choose the Step-by-Step Mail Merge Wizard
1. Select the document type.
2. Start the document.
3. Select recipients.
4. Write your letter.
5. Preview your letters.
6. Complete the merge.
Two Components of Mail Merge
1. Form Document (Content of the Documents to be send)
The first component of our mail merged document is the form document. It is generally the document that contains the main body of the message we want to convey or send. The main body of the message is the part of the form document that remains the same no matter whom you send it to from among your list.
2. List or Data File (Address Book)
The second component of our mail merged document is the list or data file. This is where the individual information or data that needs to be plugged in (merged) to the form document is placed and maintained.
B. Label Generation
Included in the mail merge feature on Microsoft Word is the Label Generator.
It just makes sense that after you print out your form letters, you will need to send it to individual recipients in an envelope with the matching address printed directly on the envelope or on a mailing label to stick on.
All you need to do is select the correct or appropriate size for the label or envelope and select the data file that contains the addresses (data) to be printed.
