Finance Training

• • • Our friends in Finance recommend that ALL field Staff (that includes you since you're reading this and are on Staff with Cru) should self-train in the basics of finance with Cru.

      • • • Cru Finance Training can be found here.

    • It is highly advised to have a Field Finance Administrator (FFA) per staff team.

      • • • We would add that this can be a student or an intern and should probably NOT be you as a team leader. Having a field finance administrator on your team can free you and your team up from many of the more complicated parts of our finance systems AND they can give you more information about your budget, etc. so that you can be more effective at ministry and leading your team.

          • Here's what to look for in a FFA:

            • • • detail-oriented

                • responsible

                • self-starter who can bring projects to completion without too much oversight

          • Field Finance Administrator Training ("Level 2 Finance Training") can be found here.

How to make payments

• • • Use the MinistryCard as the first choice of payment.

      • • • There may be a credit card processing fee.

          • If the MinistryCard isn't accepted by the vendor or they'll pass on the processing fee to you, submit a Check Request.

Check Requests

• • • Reminder: If possible, use the MinistryCard as the first choice of payment.

    • When to use Check Requests:

      • • • Most common: To pay for room rentals and any facilities that DON'T require a contract.

    • Check Request / ACH Payment Form (link here).

    • You can email these to FieldFinance@cru.org for approval signatures.

Contracts & Insurance

• • • If a contract is required, please follow the detailed Contracts Process steps found here.

Online Payment Requests

• • • What is this?

      • • • No more paper check request forms needed! You can now submit a payment request online! As long as we have paid the vendor before and it is not a volunteer reimbursement, you can now use the Payment Request tool to submit your requests. Approvals are done electronically and all backup documentation is stored online for future reference. You can also track the status of your payment on your personalized dashboard!

    • When to use Online Payment Requests:

      • • • When you need to pay a vendor that you've paid before (and therefore Cru has their W-9).

    • How to do it:

      • • • Log on to PeopleSoft here: fscm.cru.org

          • Click Payment Request Center.

          • Click Create.

          • If you need help to create an Online Payment, follow the rest of the steps on the StaffWeb are here.)

          • If you have further questions, email Payables@cru.org

Student / Volunteer Reimbursements

• • • When to use this form:

      • • • To reimburse personal funds spent by Student or Volunteer on ministry expenses.

    • Form with instructions found here.

Account Transfers

• • • When to do Account Transfers:

      • • • To transfer from one Cru designation account (staff, student, ministry, or project) to another Cru designation account.

    • Transferring to and from staff accounts and campus accounts?

      • • • Fill out this Field Account Transfer form and email to FieldFinance@cru.org

            • • • Questions?? Email FieldFinance@cru.org

    • If giving a gift/donation, email the same information to Internal Gift Transfers - IGT@cru.org

      • • • Detailed info can be found here.

          • You will need to use designation numbers, not chartfields. Ask fieldfinance@cru.org for any help.

Miscellaneous Income

• • • When to use Miscellaneous Income Form:

      • • • Most common: Fall Retreat checks and other collection of money that isn't donations.

          • "Purpose: To deposit money into a chartfield or staff account that is not Donations or Sales related."

    • Miscellaneous Income Form link is here.

My Chartfield Activity

• • • You can quickly check your chartfields HERE

      • • • Balance Report

          • Transaction Report

          • Donations Report

Material Sales Form

• • • When to use Material Sales Form:

      • • • "Purpose: To record the sale of items directly related to Win, Build, Send, such as books, audio/visual, photos, etc."

          • email FieldFinance@cru.og if you have questions about this. e.g. You are not permitted to sell t-shirts.

    • Material Sales Form link is here.

Honorariums

• • • When to do an Honorarium:

      • • • Note: Please help with expenses incurred by invited speakers. When working with an invited speaker it is important to be in good communication with them to set expectations of who is paying for what. We want to be in the habit of saying thanks to those who are speaking to our groups.

          • For a weekly meeting, this would mean paying for their food, travel expenses and/or a thank you gift/honorarium.

          • For a fellowship dinner, this might mean covering their transportation, meal(s), and honorarium.

          • Fall Retreat speakers--give them an honorarium of between $50-100 per talk.

    • To Cru Staff

      • • • Honorariums to Cru Staff must be done as an Internal Gift Transfer.

            • • • See "Account Transfers" above.

    • To non-Staff

      • • • When paying an honorarium you must do this:

            • • • 1) Fill out a the Check Request Form.

                • 2) Submit it with a W-9 form filled out by the individual to be paid.

                • 3) Include an "invoice" or document with the payee's name, the date, the amount to be paid, the purpose of the payment, and a staff member's signature and signed date.

                • 4) These can be emailed to FieldFinance@cru.org for approval signatures.

Continue to the MinistryCard page here.