Meeting Info and Zoom Tips

General Meeting Information

• Meeting starts promptly at specified times that are listed. The waiting room will be open 15 minutes prior if you want to make sure you are connected with both camera and microphone.

• Handouts for all 101 presentations are available at www.cpsn.org in the members section, passcode is "cpsn96"

• It is important for your success to attend Small Group and Wrap Up for one meeting per week. But if you attend an additional meeting that week to hear the presentation, you can choose to stay just for the presentation and then leave the meeting if you like. Just message the Zoom host privately, in the chat, that you are not staying for Small Group

• If you are looking for meeting support (court or school support) related to your star: Meeting Support Guidelines

Zoom Tips and Help

Joining a Meeting

• After clicking on the Meeting Zoom Link of your choice, you will be directed to the "Waiting Room" to secure our virtual meeting. The Host will only admit Changes Members or approved guests.

• When joining, please mute your microphone, and please stay muted unless you are speaking. You can do so by clicking on the microphone at the bottom left of your page. A red line through the microphone indicates that you are muted. Click on it again if you want to speak.

Connectivity Issues

• If you are having difficulty with your connection (You might get a message like "your internet has become unstable"), you can try disabling your video feed, which might help with the audio. 

How to Change your Screen Name in Zoom

1)  To change your name after entering a Zoom meeting, click on the “Participants” button at the top of the Zoom window.

2)   Next, hover your mouse over your name in the “Participants” list on the right side of the Zoom window. Click "More" and then click on “Rename”.

3)  Enter the name you’d like to appear in the Zoom meeting and click on “OK”.

How to Use the Chat Feature

You can send a chat message to all participants in the meeting or privately to specific individuals. 

NOTE: When you enter a meeting, any messages posted in chat prior to you joining the meeting are not visible to you in the chat panel.

Send a Message to Everyone

1)  Click the 'Chat' icon in the bottom menu bar to open the Chat panel.

2)  Click on the 'Everyone' button.

3) Type your message in the 'Message everyone' box at the bottom of the panel.

4)  Press 'Enter' or click on the 'send icon' to send the message.

Private messaging a specific person

1)  Click the 'Chat' icon in the bottom menu bar to open the Chat panel.

2)  Click the 'New chat' box in the Chat panel 

3)  Type the person's name in the 'To:' field 

4) Type your message in the 'Type message here' box at the bottom of the panel.

5)  Press 'Enter' or click on the 'send icon' to send the message.

Note:  You will continue to chat with that person until you select someone else you want to chat with or click Everyone (In Meeting) to message the whole group. Be aware of who you have selected to chat with, so personal chats do not go to everyone in the meeting.

Changing Your Zoom View

At any point during a meeting, you can switch your view by hovering on the top right of your screen, selecting View, and selecting the view you want. 

If you minimize the Zoom program, you will see a small floating thumbnail view of the Zoom window appear on your screen. You can click the double arrows to return to the normal Zoom view.

For more information, visit the Zoom Support page for changing the video layout (Links to an external site.).

Raising Your Hand

• You can virtually raise your hand during a Zoom call to signal that you have a question, comment, or just need to be acknowledged.

• To raise your hand in Zoom's desktop app, click the "Raise Hand" button in the "Participants" tab.

• In the mobile app, you can raise your hand by tapping the "React" icon and the "Raise Hand" option.

• If you later change your mind about raising your hand, you can lower it by clicking "Lower Hand."

Below are the basics of sharing your screen, and there is also a link for a more in-depth tutorial:

Sharing your screen or desktop on Zoom – Zoom Support

To share your screen or content:

1. Click Share located in your meeting controls.

2. Select one of these screen share options:

   • Basic: Share your entire desktop or specific application windows. If you need to share sound, select Share Sound BEFORE selecting the screen you're sharing.

   • You should have the screen you want to share open already, and it will pop up when you click Share. Click on it, and you are now sharing your screen.

General Notes:

• Zoom will automatically switch to full screen to optimize the shared screen view. To exit full screen, click Exit Full Screen in the top-right corner or press the Esc key.

• To disable automatic full screen when viewing a shared screen, adjust the Window size when screen sharing behavior in your desktop client settings.

• If you selected Content from 2nd Camera, click Switch Camera in the top-left corner to switch the shared camera

controls when screen sharing

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

Note: Some of the options detailed below may not be visible due to account admin restrictions, or the feature is only visible to the meeting host or co-host.

• Mute/Unmute: Mute or unmute your microphone.

• New Share: Start a new screen share. You will be prompted to select which screen you want to share again.

Zoom Etiquette

• Click here for a short video about ZOOM etiquette. You will be redirected to a Facebook video and need to click on the link. This great video on Zoom etiquette is from a UU minister, so please disregard when she says 'we're doing church', we are not doing church together. 

• Remember to turn off your cell phones during the meeting.

If you need individual support with Zoom, please reach out to Stacy Piedmonte, slpiedmonte@yahoo.com, or 

call 540-229-1328 ET