Volunteer Information and Training
Each person volunteering for Conway School District must read through the following information (training) and complete the volunteer assessment and information form linked at the bottom of the page.
If you have any questions, please contact Kelli Hutchens or Tim Dickinson at 445-5785.
Overview of Training
The goal of the Conway Volunteer Program is to provide enhanced learning opportunities for our students by:
Enriching school curriculum
Expanding opportunities for individualized attention to students
Assisting students in developing positive relationships with adult role models
Promoting the richness of cultural diversity
Providing opportunities for volunteers to find satisfaction and fulfillment by sharing their time and talents.
Why Become a Volunteer?
As a volunteer you will gain:
The satisfaction of seeing students gain skills and self-confidence
The satisfaction of sharing special talents and resources
The satisfaction of helping to fulfill a need in the school
The self-satisfaction of being needed and useful
The opportunity to increase skills and gain experience
The opportunity to establish references
How To Become A Volunteer
You do not need Volunteer training to bring in Birthday treats, attending programs, or concerts, or visiting the classroom for a special event (read-a-thon, readers' theater, etc.)
School District policy requires all volunteers to complete a WA State Patrol Check and this online volunteer training prior to placement every two years. It is quick and painless.
*Note: For the 2021-2022 School Year ALL volunteers MUST have their COVID Vaccine and Wear a Facemask while on campus
Sign In and Documentation of Hours
All volunteers are required to sign in and sign out in the school office each visit. Documenting your volunteer hours support volunteer recognition events, seek outside funding to continue programs, and to assess the value of the program. Remember to sign out at the end of your visit.
Please wear your identification badge at all times while volunteering in our school. You need to pick up and drop off your badge at the beginning and end of each volunteer visit. Volunteers do not receive photo ID badges, they will receive visitor badges. This will ensure campus safety while helping staff to recognize our school volunteers. Individuals not wearing identification will be asked to return to the office.
Attendance and Punctuality
Many people are counting on you! Please arrive at your specified place on to volunteer. It is also important that you stay the entire time for which you have committed.
If You Must Cancel
If an illness or emergency arises that prevents you from fulfilling your commitment, please respond as requested on the Volunteer Orientation Resource Information sheet. Ask that the teacher be informed that you will not be there in order to minimize the disruption to the teacher and students you are serving.
You appearance in dress and grooming should be appropriate and comfortable for any task that may be planned.
Accept direction and supervision, recognizing that you are an important helper. Remember, you do not take the place of a staff member; rather, your role is to provide assistance and enrichment with your personal skills and competence. Be consistent with the school and teacher in observing rules for classroom behavior, schedule, and atmosphere.
As a volunteer in our schools you will be privy of issues and information of a personal nature. You will be under the same rules as Conway staff when you volunteer.
Please follow these basic rules of confidentiality when dealing with information on students and their families, staff and other volunteers:
Do not disclose confidential information or any information about students to others.
Discuss information with appropriate school professionals only.
Do not take pictures or video of students. This is a huge safety and liability issue.
When seeking and sharing personal information, ask yourself:
Why do I/they need to know?
Will this information make me a more effective volunteer?
Who is the appropriate person for me to discuss this information with?
Cell Phone Use
Cell phones should not be in use during your volunteer time at school. This is also true for taking pictures or video on your phone. (See Confidentiality)
Taking Pictures at School
When you are volunteering, you may want to take pictures of your kids or other students in the class.
To take pictures at school, you will need to:
Fill out a Parent Pledge for Picture Taking at School
Agree to avoid posting any photos taken at school events with other people's children on social media.
Agree to work out any issues with other adults posting pictures of my child on social media with that person
As a volunteer you are acting on behalf of the school district. You must comply with the District’s legal duties to be neutral on matters of religion and not to promote religious or political viewpoints in interacting with students in the course of your volunteer assignment.
If your volunteer assignment involves conversations with students, your obligation of neutrality requires you to refrain from initiating discussions of such subjects. If students initiate discussion on such matters, you are not prohibited from responding about your own beliefs, but you may not use such interactions to promote your personal views.
Parents, seniors, laborers, business people, everyone in the Conway community, have abilities valuable to our students. A volunteer:
Is patient and tolerant
Enjoys young people
Cooperates with teachers and other professionals
Is friendly and fair
Has good communication skills
Loves to learn and teach
Is flexible and dependable
Is positive and cheerful
Safe interactions with students
In the Conway School District we strive to provide a safe, healthy, supportive environment for students, staff, and volunteers. To help ensure this, we ask that you follow these guidelines when working with students:
There should be another adult in the area where you are working with students. If, however, you are going to work alone with one or two students, leave the door to the room open or stay in an open area.
To protect your privacy and that of the students, do not ask for student’s address or telephone number or share yours with students without first discussing it with the teacher or principal. Never conduct with students on Facebook or other digital media.
Never release the home phone numbers of students, staff or volunteers to anyone without proper approval. Use the school’s phone number for any contact purposes.
Your conversations should demonstrate respect for others and avoid language that may be perceived as discriminatory, sexist, or offensive. You are the role model. Treat all students equally.
If a student shares anything that causes concern for their safety or health, tell the teacher or principal as soon as possible. They will follow up on the information.
There are no “safe” areas of touch if a student does not invite or welcome it.
If you hug a student, hug from the side or bend down so that your shoulders are level with the child’s.
Handshakes and “high-fives” are generally safe if invited by the student.
Never touch a child in anger.
Dos and Things to Avoid
The following tips may help to clarify and resolve concerns and issues:
Respect differing opinions
Be sensitive to the timing of discussions
Always maintain confidentiality
Handle accidents quickly and matter-of-factly
Wash your hands thoroughly and often to prevent the spread of disease
Wear gloves if you are in contact with body fluids or items soiled by body fluids
Work with students to clean up work areas
Discuss ideas and suggestions openly and freely
Discuss disagreements in private
Belittling, criticizing, or making comparisons to other students
Touching a student in anger under any circumstances
Excessive visiting with other adults while on duty
Doing work for students
Starting projects with students that you cannot finish
Dispense any medicine
Questions, Concerns, and Problems
On occasion, volunteers working in schools will have concerns or issues that need to be addressed and resolved. To better facilitate communication, please follow these simple guidelines:
Step 1: Begin by approaching the individual staff member involved, if possible.
Step 2: Contact Tim Dickinson, Principal, with any concerns or ideas you may have.
If you observe a problem related to discrimination, harassment or bullying, please report it promptly to a teacher or the principal.
Volunteer rights: As a volunteer, you have the right to:
Know as much about the school as possible.
Be provided with the necessary training and supervision to be successful in your placement.
Be recognized as part of the educational team.
Be assigned worthwhile and challenging jobs.
Have access to school policies and procedures.
Be evaluated if you request it.
Receive recommendation and on-going encouragement.
Be recognized for your valuable contributions to the educational experiences of our youth.
Please complete the following assessment. Successful completion of this Volunteer Training assessment form along with a satisfactory WA State Patrol check will qualify you to volunteer at Conway School for two years. You will hear from Tim Dickinson if you are NOT approved as a volunteer.
Thank you for Volunteering at Conway School!