Embedded Files
Notability is a great tool used for note-taking, annotating and document creation. It does need user intervention when it comes to protecting your documents and data, and so the CA Tech Office has this handy guide to make sure you can take these easy steps to protect your Notability notes data on your account.
Enable iCloud Sync
Enable iCloud Sync
1. Open Notability and go into the app's settings. The Settings button looks like a gear or cog at the top left corner of the app window.
2. Scroll down the Settings navigation pane on the left and select "iCloud", then click on the button to turn on iCloud syncing.
If you get an error message about signing into iCloud or accessing your Apple ID, please stop by the Tech Office at Morris Hall room B101 to see a staff member for assistance.
3. Enabling iCloud sync may take a moment to start, wait until the loading icon goes away, then check on the time stamp to make sure it shows the current date and time.
Notability will now connect to your iCloud storage and start downloading any notes that were synced earlier onto your iPad, then it will upload any new notes you've created on the iPad to iCloud.
Enable Google Drive auto-backup
Enable Google Drive auto-backup
4. In the Notability settings, go to "Auto-backup" options and select "Google Drive" in the list of cloud storage options.
5. You may get prompted to sign into your CA Google Account to connect Notability to Google Drive, click on 'Continue'.
6. After you signed into your CA Google Account, scroll down the dialog box and click on the "Allow" button.
7. Notability "Auto-Backup" settings should now indicate it is backing up to a folder named "Notability" in your CA Google Drive account.
8. IMPORTANT! By default, Notability does NOT back up your unfiled notes.
Which means any notes you created that are not added into a subject may not be backed up when you first set up "Auto-Backup" on your iPad.
You must go into the "Subjects to Back Up" options to manually change that.
9. Click on the "Unfiled Notes" line item (a checkmark will appear) to enable backup for ALL of your notes that are not already placed into Subjects.
You should verify this by checking in your Google Drive's "Notability" folder after the backup is completed.
10. You can close the Notability settings dialog to check on its auto-backup status by then clicking on the progress icon that appears adjacent to the "Settings" button.
Restoring/Importing notes from Google Drive backup
Restoring/Importing notes from Google Drive backup
If you need to restore any old removed notes or revert any recent changes to your current notes, you can re-import your backed up Notability data from Google Drive.
Please remember the backup restoration will likely overwrite any existing notes with the same name!
If you wish to keep the current copy, you should restore your backup notes into a different subject container within Notability.
1. To start, simply go to your Notability subject/folder where you want to restore the note, and hold down the "NEW +" button at the top right-corner of the app window. You should see a drop down menu that reveals a "Import" button.
2. Select the "Import" button and you will be given various cloud storage options. Select "Google Drive" where you wish to restore your notes from.
3. Browse through your Google Drive, click on the "Notability" folder and find the notes from the subject which you are trying to restore. You can either:
(1) selectively import just the note(s) by selecting the one(s) you wish to restore, the tap on "Create a new note" and then "Import";
(2) Or you can use "Import All" to restore all of the notes from that particular Google Drive folder into the subject where you are currently in.
Click on "Done" once you are done with restoring your Notability notes file(s) from Google Drive.
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