This Privacy Policy applies to the G-1 HRMS mobile application, together with any related services operated by Closyss Technologies (collectively, the "Application"). Closyss Technologies is hereby referred to as the "Service Provider."
The Application collects information when you download and use it. This information may include:
Your device's Internet Protocol (IP) address
Information about the pages or screens of the Application that you visit
The time and date of your visits
The time spent on the Application
Your mobile operating system and device information
Application usage and diagnostic information
Account and employee-related information provided during registration or use of the Application
The Service Provider uses this information to provide, maintain, secure, and improve the Application and its features.
The Application or its third-party SDKs may use cookies, SDKs, pixels, and similar technologies to support functionality, analytics, security, and service delivery.
Where required by applicable law, the Service Provider will obtain consent before using non-essential tracking technologies.
The Application may collect your device's location information to provide and support location-based HR and attendance features.
Location information may be used for purposes including:
Attendance and Location Verification: To verify an employee's location when using location-based attendance or related HR features.
Geolocation Services: To provide location-based functionality and services within the Application.
Workplace and Attendance Management: To support attendance, check-in/check-out, and other location-dependent HR processes.
Security and Fraud Prevention: To help verify legitimate use of attendance and other location-sensitive features.
Analytics and Improvements: Aggregated location information may be used to understand usage patterns and improve Application performance and functionality.
Location information will only be collected and processed as permitted by applicable law and the permissions granted through your device.
For a better experience while using the Application, the Service Provider may require you to provide certain personally identifiable information, including but not limited to:
Name
Employee ID
Email address
Username
Password
Phone number
Department and designation information
Employment-related information
Attendance and leave information
Location information where required for applicable HR features
Other information required to provide HRMS functionality
The information requested by the Service Provider will be retained and used as described in this Privacy Policy.
The Service Provider may use collected information to:
Create and manage your G-1 HRMS account
Provide HR, attendance, leave, employee, and related services
Verify employee identity and account access
Process attendance and location-based attendance records
Provide notifications and important service communications
Maintain and improve Application functionality
Monitor Application performance and security
Detect, prevent, and investigate fraudulent or unauthorized activity
Comply with applicable legal and regulatory requirements
Provide customer and technical support
Communicate important information regarding the Application and services
The Service Provider may also use information to send important service-related communications and, where permitted by applicable law, marketing communications.
The Service Provider may use trusted third-party service providers to support the operation, maintenance, security, analytics, hosting, and functionality of the Application.
Only the information reasonably necessary to provide the relevant service may be shared with such service providers.
The Service Provider may also share aggregated or anonymized information with external services for analytics, reporting, research, and improvement of the Application and its services.
Third-party service providers working on behalf of the Service Provider are expected to process information only for authorized purposes and in accordance with applicable privacy and data protection requirements.
The Service Provider or its third-party service providers may transfer or process personal data in countries outside your country of residence, including countries outside the European Economic Area (EEA).
Where applicable law requires safeguards for international data transfers, the Service Provider will use appropriate legally recognized mechanisms, which may include:
Standard Contractual Clauses (SCCs) approved by the European Commission
Adequacy decisions or other legally recognized transfer mechanisms
Your consent, where required and legally permitted
Data protection laws in other countries may differ from those in your jurisdiction. Where required by law, the Service Provider will apply appropriate safeguards and obtain any consent required for the transfer.
The Service Provider may disclose User Provided and Automatically Collected Information:
As required by law, such as to comply with a subpoena, court order, or similar legal process
When the Service Provider believes in good faith that disclosure is necessary to protect its rights, protect the safety of users or others, investigate fraud, or respond to a government request
To trusted service providers who work on behalf of the Service Provider and who are contractually or otherwise required to protect the information
Where necessary to provide or maintain Application functionality
Where required to comply with applicable legal, regulatory, or governmental requirements
You can stop further collection of information from your mobile device by uninstalling the Application.
Uninstalling the Application will stop the Application from collecting information from your device. However, uninstalling the Application does not automatically delete information that has already been transmitted to the Service Provider or third parties.
To request deletion of your personal data, withdraw consent where applicable, or exercise your privacy rights, contact the Service Provider at:
akash.giri@closyss.com
The Service Provider retains personal data based on its necessity for the stated purposes and applicable legal requirements.
User Provided Data: Retained for the duration of your use of the Application plus 12 months thereafter, unless longer retention is required by law or for legitimate business purposes.
Automatically Collected Data: Retained for up to 24 months from collection, unless longer retention is required for legal, security, or compliance purposes.
Attendance and HR Records: Retained according to applicable employment, business, contractual, tax, audit, or legal requirements.
Aggregated and Anonymized Data: May be retained indefinitely where it no longer identifies an individual.
Data Required for Legal Compliance: Retained for as long as required by applicable law.
You may request deletion of your personal data, subject to any legal obligation or legitimate requirement to retain certain information.
Some information may be required for the Application to function properly or for the Service Provider or your organization to fulfill legal or employment-related obligations.
Subject to applicable law, you may have the right to:
Request access to your personal data
Request correction of inaccurate or incomplete information
Request deletion of your personal data
Request restriction of certain processing
Object to certain processing activities
Withdraw consent where processing is based on consent
Request information regarding how your personal data is processed
To exercise your applicable rights, contact the Service Provider at:
akash.giri@closyss.com
If you are a California resident, you may have rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).
These rights may include:
The right to know what personal information is collected and how it is used
The right to request deletion of personal information, subject to applicable exceptions
The right to correct inaccurate personal information
The right to opt out of the sale or sharing of personal information where applicable
The right to limit certain uses of sensitive personal information where applicable
The right to non-discrimination for exercising your privacy rights
To exercise applicable CCPA/CPRA rights, contact the Service Provider at:
akash.giri@closyss.com
The Application is intended for use by employees, organizations, and authorized users and is not directed toward children under 16 years of age, or such higher age as required by applicable law.
The Service Provider does not knowingly solicit or collect personally identifiable information from children.
If you have reason to believe that a child has provided personally identifiable information to the Service Provider through the Application or related services, please contact the Service Provider so that appropriate action can be taken.
The Service Provider is committed to safeguarding the confidentiality and security of your information.
The Service Provider maintains reasonable physical, electronic, technical, and procedural safeguards designed to protect information that it processes and maintains against unauthorized access, alteration, disclosure, or destruction.
However, no method of transmission over the Internet or method of electronic storage is completely secure, and the Service Provider cannot guarantee absolute security.
If a security incident or data breach occurs that affects your personal data, the Service Provider will notify affected users and/or relevant authorities in accordance with applicable legal and regulatory requirements.
Where required, such notification may include information regarding the nature of the incident, affected information, and steps being taken to investigate and address the incident.
The Service Provider may update this Privacy Policy from time to time.
The Service Provider will notify users of material changes by posting the updated Privacy Policy within the Application or on the applicable privacy policy webpage, together with the updated effective date.
Where required by law, the Service Provider will obtain consent for material changes before they take effect.
Previous versions of this Privacy Policy may be maintained and made available upon request by contacting the Service Provider at:
akash.giri@closyss.com
This Privacy Policy is effective as of 2026-10-05.
Where processing is based on consent, you provide consent by affirmatively opting in to the relevant feature or action.
You may withdraw consent at any time without affecting the lawfulness of processing carried out before withdrawal.
Processing based on other lawful bases, where applicable, will be carried out as described in this Privacy Policy and in accordance with applicable law.
If you have any questions regarding privacy while using G-1 HRMS, or if you have questions about the Service Provider's privacy practices, please contact:
Closyss Technologies
Email: akash.giri@closyss.com