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Preparing for the New Academic Year

CLASSROOM

Archive Classes - pupils and staff have read-only access

TIP: adding staff as teachers in the People tab before archiving allows them to make copies of the archived class.

TIP: if students should not have ongoing access to the content, remove them before archiving.

Copy archived classes for a fresh copy for your new group of students

Removing students and adding new groups to the same class becomes messy where assignments etc. have been submitted.

Paste student usernames into the Classroom People tab or if pupils are with you in class, display the Class code and immediately disable.

TIP: a Google sheet that appends @c2ken.net is and further guidance is available here

MOVING SCHOOL / LEAVING POST

I'm moving from one Google Workspace school to another

Where both schools are using Google Workspace via C2k, your account and it's G Suite content will remain unchanged, it will just be moved to the new school (once the original school has made you a leaver in SIMS and your account has been collected by the new school).

Important Housekeeping:

Ensure all assignments are returned via 'To review' on the Classroom homepage
Your classes (and all Google content) will move with you. To ensure your Classroom content is not lost to teachers in your original school, add at least one member of staff as Teachers and then archive.
Archive classes you own. You will then be able to make fresh copies and won't have live classes containing students from your previous school.
Ensure that any collaborative staff documents you own are reassigned to other owners or moved into your original school's Shared Drives

I'm moving to a school that doesn't use Google Workspace

Use Google Takeout to download Google files in Office format. Further info is available here.

I'm leaving the NI education system

You could copy Drive content to a personal Gmail account using Google Transfer. You can download a wider range of Google content using Google Takeout. Information on both of these is available here.

CHROMEBOOKS

Even when off, the battery continues to slowly lose charge. If Chromebooks are left charging for months, battery life can also be reduced. These instructions show how to enable battery disconnect.

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