Attendance

Attendance Reporting

Parents and/or guardians must email or leave a voicemail for our attendance secretary if your student is going to be late or absent. Also, if you are picking up your student during the school day we request that you call or email at least one hour before you pick up.

Attendance Message Line: (541) 355-7820

Attendance Email: pacificcrest.attendance@bend.k12.or.us

School Location

3030 NW Elwood Lane

Bend, OR 97703

Main Office: (541) 355-7800

Attendance Information

Consistent and punctual school attendance is essential to providing the greatest opportunity for the student to maximize learning and to develop habits that result in responsible behavior. Positive and regular attendance is crucial if we are to help our students become lifelong learners.

Excused/Unexcused Absences

(a) An absence may be excused by the principal if it is caused by the pupil’s sickness, by the sickness of some member of the pupil’s family or by an emergency. An excused absence requires notification from the parent/guardian clarifying the reason for the absence within three school days of the absence. An absence may also be excused for other reasons where satisfactory arrangements are made in advance of the absence;

(b) An absence is excused if it is imposed or sanctioned by the school; Excused Absences Include:

• Illness or injury

• Death in the family

• Court or Administrative hearings

• An unusual circumstance beyond a family’s control

• Religious observances

• Medical or Dental appointments

• Certain school-related activities

(c) An absence may be excused if it is for the purpose of visiting with a parent or legal guardian who is an active duty member of the uniformed services and has been called to duty for, is on leave from, or immediately returned from deployment to a combat zone or combat support posting.

(d) All other absences, including truancies, will be considered unexcused

Please Note: If you are absent from school, you are not allowed to attend school-sponsored after-school/evening events.

Prearranged Absences: If you know that you will be absent from school you must notify the attendance office and your teachers prior to the extended absence (we request an equal amount of days notice corresponding to the absence length – Example: Communicate with the school 3-days prior to a planned 3-day vacation).

Students are responsible for getting assignments in advance and for making up all missed work (they can turn in the work the day they return). Grading and credit for assignments may be altered at the teacher’s discretion for prearranged absences.

Tardiness: Students who arrive late to school in the morning should report to the main office for an admit slip. Timeliness is a life skill that our students (not their parents) are responsible for. Students entering any class late (except for first period) will be admitted by the classroom teacher but may also be subject to consequences assigned by that teacher. If a pattern of tardiness by a student begins to negatively impact their ability to learn and thrive in the classroom (or if their tardiness impacts the learning environment of their classmates), administration may be contacted for further intervention.

Oregon’s Compulsory Attendance Law

1. All students between the ages of 7 and 18 years who have not completed the 12th gradeor who are not exempt from compulsory school attendance by law shall be enrolled inpublic school during the entire school year to attend school full time on a regular basis at the designated school within the attendance area.

● The district will develop procedures for issuing a citation.

2. Parents/Guardians are required to enroll their students in school and to keep their students in regular attendance.

● A parent who is not supervising his/her student by requiring school attendance may be in violation of ORS 163.577(1)(c). Failing to supervise a child is a Class A violation.

3. Each school shall have an attendance officer:

a. The principal shall be the attendance officer in each elementary school;

b. The principal shall designate an assistant principal as the attendance officer in each secondary school.

4. Attendance officers shall have specific duties:

a. When the attendance officer is aware that a student’s attendance is irregular or that a student is not enrolled and in attendance at school, that attendance officer shall give formal notice to the parent or guardian within 24 hours as follows:

i. The notice shall be delivered in person with declaration of service or sent by registered or certified mail with return receipt requested.

ii. The notice shall state that the student must appear in school on the next school day following receipt of notice;

iii. The notice shall state that regular attendance at school must be maintained during the remainder of the school year;

iv. At the time that notice is given to the parent/guardian, the attendance officer shall also notify the school’s principal (as applicable) and the superintendent or designee.

b. The attendance officer shall determine compliance with the notice. If the attendance officer determines that the parent/guardian has not complied with the received notice within three school days, the attendance officer shall submit the following documentation to the superintendent or designee:

i. Copy of required notice given to parents or guardian with proof of service as described above;

ii. Copy of attendance record;

iii. Letter to superintendent summarizing the efforts of principal, assistant principal, counselor and teachers to create and maintain consistent and punctual student attendance at school; and

iv. Documentation of conferencing and, when appropriate, written recommendation for alternative program placement, consistent with Oregon Revised Statutes. (This documentation is separate from the required notice described above.)

Uniform Compulsory Attendance Citation and Complaint

1. Upon notification by the attendance office as set forth above, the superintendent or other designated agency may issue a Uniform Compulsory Attendance Citation and Complaint.

2. Prior to issuing the Uniform Compulsory Attendance Citation and Complaint, the superintendent, or designee by personal service or certified mail, shall serve the parent notification that:

a. States that the student is required to regularly attend a full-time school;

b. Explains that the failure to send the student and to maintain the student in regular attendance is a Class C infraction;

c. States that the superintendent may issue a citation of up to $100;

d. Requires the parent and the student to attend a conference with a designated district official; and

e. Is written in the native language of the parent or guardian of the student.

3. The superintendent or designee may schedule the conference as described above. If the parent does not attend the conference, or fails to send the student to school after the conference, the superintendent or designee may issue a Uniform Compulsory Attendance citation and complaint provided by the Oregon Department of Education that is incorporated by reference into this policy. The citation shall be served in person.

Role of the District Staff in Student Attendance

1. Each school principal shall be responsible for an appropriate, accurate attendance accounting system in his/her school to meet the attendance reporting requirements of this

district and of the State of Oregon.

2. School administrators, counselors and teachers shall work together with parents/guardians and their students to create and maintain consistent and punctual student attendance at school.

3. Class attendance and participation are vital to student success in school. Absenteeism may not be the sole criterion for the assignment of grades.

4. Parent/Guardian contact will be made for:

a. Unexcused absences; and

b. Frequent excused absences that have an adverse effect on a student’s academic success.