1. Move your cursor over the folders below. Select the box with a diagonal arrow to open the folder.

2. Open the Doc. Notice you only have View access.

3. Go to File -> Make a copy.

   • Make sure to move the file to a folder of your choice.

4. Click Okay.

In this 7 minute lesson you will learn

• What a Google Doc is

• How to access Google Docs

• How to create, share, and edit Google Docs

• How to organize Google Docs

• How to download and convert Google Docs

1. Open new tab.

2. Type docs.new

In addition to the methods discussed in the video, you can also CREATE a Google Doc in Google Classroom.

1. Click on the folder icon at the end of the title.

2. Use the arrows to find the folder.

3. Select Move here.

When copying a file, you will be given the option to select a folder you want to move the copied file too.

You created a Google Doc and you have no idea where it is. Fortunately, you can search Drive.

1. Go to drive.google.com.

2. In the search bar, type the name of the file OR select the down arrow.

3. Change the Type from Any to Documents.

4. Hit the Enter key.

You can refine the search by who created it and when.

Voice typing is about accessibility. Our students, especially our younger ones, are still learning how to type and spell. They can still share their learning using Voice Typing.

1. Go to Tools.

2. Select Voice typing.

3. Agree to the permissions.

4. Click on the microphone icon to start.

5. Add punctuation by saying the word period, comma, exclamation point, question mark, and new line.

Google has it owns Spelling and Grammar check. Students should always use it to check their own work. Currently the spell and grammar check does not find all errors.

If you want your students to use a more efficient spelling and grammar checker, then try the Grammarly extension.

1. Open a new tab.

2. Type Grammarly and select the link.

3. Click Add extension.

4. Agree to the permissions.

Use headings in long informational documents to help the user easily navigate the document.

MAKE A HEADING

1. Before or after you type the line, select the down arrow next to the word Normal on the format bar.

2. Select Title or Heading.

VIEW OUTLINE

You may see an icon in the left margin. Click on it to access the outline. If not, go to View -> Outline.

Example

1. Select the Insert menu.

2. Click Table.

3. Use your cursor to select the number of columns and rows.

   1. For this multimedia text set, I selected 2 columns and 4 rows.

4. Click with the mouse or select Enter on the keyboard.

1. Add the names of the resources to column 1 in the table.

2. Go to the first source.

3. Select the address in the omnibox.

4. Use CTRL C to copy the address.

5. Go back to the Google Docs and select the name of the resource.

6. Click on the hyperlink icon. HINT: the keyboard is link.

7. Use CTRL V to paste the address.

8. Select Apply.

Repeat steps 2-8 for each website and video.

There are multiple ways to insert an image, I encourage you to use this method:

1. Click on the Explorer Tool icon in the lower right of Google Docs.

2. If necessary, type what you are looking for in the Search bar.

3. Hover over the image to see the + icon.

4. Click on the + icon to insert the image.

Never EVER resize an image by clicking on the side or corners of an image. Instead use Image options. When you click on an image, a new menu appears. What can you do when the image is selected?

1. Click on Image options.

2. In the new sidebar, click on Size & Rotation.

3. Type in a number for the image's width.

The best feedback is feedback given BEFORE the student finishes the work.

1. Click where you want to make a comment.

2. Move the cursor to the right.

3. Click on the + icon.

4. Type the comment and click Comment.

The shortcut to close the comment is CTRL Enter.

If I want to notify another adult in our district about a specific document, I can use a shortcut to share and email that person.

1. Make a comment.

2. Type + before the person's name. For example, +scottje@bcsd.com would send a comment to my email.

3. If I want to assign the task and be notified when it is done, I can check Assign.

The person doing the work is doing the learning. Having said, sometimes teachers may want to suggest a change instead of simply making a comment.

1. Look for the word Editing in the upper right corner.

2. Change Editing to Suggesting.

Share a Doc with a PLC member to collaborate.

1. In the upper right corner, select SHARE.

2. Type the person's Google account.

3. Click SEND.

You may want to share a document but not allow the person to edit or make comments.

1. Click SHARE in the upper right corner.

2. Type the person's Google account or name.

3. Click on the pencil icon.

4. Change Can edit to Can view.

When working on a group project, you may want to email adult collaborators.

1. Go to File.

2. Select Email collaborators.

3. Options include:

   • Type a message

   • Send copy of the message to your email.

   • Paste the item itself into the email.

   • Uncheck recipients.

4. Select Send.