Glossary
Change of Assignment: This is the term used in the ERP for when an employee's job assignment needs to be changed to another role or department. Previously known to the district as a "Transfer."
Enterprise Resource Planning (ERP): Enterprise Resource Planning (ERP) is a software system that helps run the entire business, supporting automation and processes in Finance, Human Capital, Procurement and more. Austin ISD has chosen Frontline Education as the new ERP for
district use.Function or Functional Pay: Function Pay or Functional Pay is a new term that Austin ISD has historically called "Supplement/Supplemental Pay." Select Austin ISD employees will encounter this new terminology when using the new time clock terminals or the Time Stamp feature in the ERP.
Reject: Reject is a term used in the new ERP relative to Purchasing and Procurement workflows. A requisition that has been "rejected," for example, will route back to the originating requestor so they can edit, update or resolve the issue for which the item was rejected.
Semi-Monthly (Pay): Semi-monthly means that all Austin ISD employees will receive paychecks twice a month, on the 15th and the last business day of each month. If the 15th or the last business day of the month falls on a weekend or bank holiday, then the pay date will be on the preceding
business day.Services Requisition: A term used within the Purchase and Procurement work-streams, when multiple purchases are made under a single project, also known as “Project Requisition.”
Surrogate Approver: A Surrogate Approver is someone who has the ability to perform certain functions in the ERP, like approve time, on behalf of someone else. Surrogate Approvers can be used in situations where the primary person responsible for the action is unavailable to perform the action.
Time Card: A timecard is created in the ERP system based on employee punches daily/weekly. These timecards are built/edited by time editors to then be approved.
Void: Void is a term used in the new ERP relative to Purchasing and Procurement workflows. A requisition that has been "voided," for example, means that it is no longer active and has been cancelled.