ABSENCES FROM SCHOOL

Pupils

  • Each teacher to complete school role on ASSEMBLY. These are to be completed as soon as possible after 9.30am. The office staff then check absences. All afternoon rolls are to be completed by 2:00pm.

Teachers

  • Please phone the Deputy Principal 0211279065 as early as possible from 6 onwards, and before 7.00am. During the day of absence please ring the school office before 3.00pm if a reliever is required for the next day.

Non Teaching Staff

  • Please contact DP before 8.00am

ACCIDENTS TO CHILDREN

Minor accidents are to be attended to by the teachers on duty and referred to office manager. It may be necessary to fill in the accident register on ASSEMBLY and inform the class teacher of action taken.

Major accidents are to be reported to the Principal.

All serious accidents must be followed up with a report. Accident report forms are available from the medical room. In the event of a serious accident the ambulance service is to be notified. Phone 111(emergencies), 0800 735 466 (advice)


ADMINISTRATION FOLDER

All school information and documentation can be found on the school website.


ADMITTING NEW STUDENTS TO THE CLASS

All new students are enrolled at the office through electronic enrol. Some new entrants may attend school as visitors prior to enrolment, but on the day of starting school, enrolment is processed through the office to ensure all documentation is complete and the new student is entered into ASSEMBLY. Older students follow the same procedure and are placed in a class by the Principal. Every endeavour should be made to help ensure that new students are made welcome. Note: Birth certificate is required for new entrant only.


ART MATERIALS

A designated ART curriculum leader is responsible for the purchase and storage of art materials. All purchases must be approved by the Principal.


ASSEMBLY

Assembly is held Friday afternoons at 2.20pm. Teachers are expected to bring their own class to the hall where students are seated in Whanau groups. Student council organises the assembly which is led by the head girl and boy. Music items for assembly are co-ordinated by the Music Leader. All staff are required to attend assembly except Teachers who are on release.


ATTENDANCE

All attendance is recorded using ASSEMBLY. It is required to be filled in twice daily, by 9.30 & 1.50.


BELL TIMES

9.00am The start of school

10.30am Interval

10.45am End of interval

11.45am Second break

12.00pm Third session begins

1.00pm Lunch

1.50pm Fourth session begins

3.00pm School Ends


BREAKS

Students are not permitted in classrooms at intervals except on wet days. Children should not be left inside during breaks unsupervised. If they have to finish work then they complete these tasks on the deck. On wet days all students are to be involved in a constructive activity, preferably at their own desk. Senior students assist with supervision in Junior Classes. No Technology rule applies to all students at these times.


BUDGET

The school budget is prepared with the Board of Trustees. Each Curriculum Team (subject area) is allocated a budget. Staff must complete an order form for every purchase made. The order book is kept in the office. The office will not pay accounts without an order number. Teachers with curriculum responsibilities are responsible for curriculum budgets and spending. Any reimbursements will require full receipts including GST details. No reimbursements will be made without these details. Any expenditure over $100 must have Principals approval.


CAR PARKING

There are no set car parks for staff although it is requested that staff use the school car park (leaving the road frontage for parents of non-bus pupils to drop off and collect children).

No students are permitted to play in the car parking area.


CELLOTAPE/STAPLES

Consumables including cellotape, staples, whiteboard markers etc. are available from the office. Cellotape or staples are not to be used on varnished wood or painted surfaces. The lower windows in most classrooms have a ‘safety film’ applied. Please do not put tape on the film, as removal may scratch the film.


CHARTER

The School Charter is a legal document agreed to by the Board of Trustees and the Minister of Education. It explains how Auroa School meets the National Education Guidelines, the National Administration Guidelines and how it intends to meet its Local Curriculum Goals and Objectives. The school’s Strategic Plan and Annual Plans complement the Charter Goals and Objectives.


CLASS BLOGS

Class blogs are to be relevant and updated. Post a minimum of once a week throughout the year.


DENTAL THERAPIST

Children at Auroa School are serviced by the School Dental Service at Hawera and Stratford School clinics.


CHILDREN LEAVING CLASS

Children are not permitted to leave the class without the permission of the teacher.

CLASSROOM AT LUNCH TIME AND MORNING INTERVAL

Students are not permitted in classrooms at intervals except on wet days. Children should not be left inside during breaks unsupervised. If they have to finish work then they complete these tasks on the deck. On wet days all students are to be involved in a constructive activity, preferably at their own desk. Senior students assist with supervision in Junior Classes. No use of Technology under any circumstance during breaks.


CLASSROOM EQUIPMENT

Classroom consumables are available from the office including felt pens, whiteboard markers, cellotape, staples, rubber bands etc.


CLEANERS

Every endeavour should be made to assist the cleaners by having all the chairs stacked and the floor cleared of paper etc. at the end of the school day. The cleaners are employed to clean the rooms, not clear up after students. Please insist on students taking their muddy shoes off before entering classes. Any concerns regarding school cleaning should be brought to the attention of the Principal.


CLOAKROOMS

Cloak bays are to be kept tidy and not used as play areas.


COLLECTING MONEY

All money collected at school will be handled through the school office. If money is for syndicate/class trips or activities please ensure office staff are clear on what the money is for and how it is to be accounted. Students are encouraged to bring money to school in a named envelope.


COMPUTERS

Every classroom has computers networked through a system of hubs and server. A large colour printer/copier/scanner located in the resource area. Teachers will be issued with codes to monitor photocopy use.


COMPUTER SAFETY

Every precaution has been taken to ensure students and staff are aware of computer safety.


CONFECTIONERY

Lollies are not allowed at school, especially bubble gum or chewing gum. All other sweets & confectionary items are allowed to be in Lunch box as long as parent/caregiver has issued.


CONSUMABLES

Consumables including cellotape, staples, whiteboard markers etc. are available from the office. Cellotape or staples are not to be used on varnished wood or painted surfaces. The lower windows in most classrooms have a ‘safety film’ applied. Please do not put tape on the film, as removal may scratch the film.


CONSULTING SENIOR STAFF

Clear communication is a shared responsibility. Teachers are requested to inform Senior Staff and the Principal about any concerns, ideas or proposals so that these can be considered. Senior Staff meet on Wednesday afternoon to discuss issues of management and staff input is appreciated.


CURRICULUM LONG TERM PLANS

Each syndicate should have a long term plan which represents each teams work. These are completed for the proceeding term. Core Curriculum plan is prepared by each individual teacher in accordance to student needs. These plans should always be up to date and be prepared to be inspected by Senior Staff or the Principal at any time.

CURRICULUM LONG TERM PLANS-PROGRAMME OF WORK

Each syndicate should have a long term plan which represents each teams work. These are completed for the proceeding term. Core Curriculum plan is prepared by each individual teacher in accordance to student needs. These plans should always be up to date and be prepared to be inspected by Senior Staff or the Principal at any time.


CURRICULUM PLAN

The Curriculum Plan gives guidance on the important learning outcomes to be achieved in the school’s curriculum and provides a statement of expectations that form the basis for reviewing the quality and effectiveness of programmes and learning outcomes.


DETENTION OF PUPILS

Children are not to be detained after school. Refer to the school behaviour management plan.


DIARY OF SCHOOL ACTIVITIES

Diary of school activities. What’s on can be located at the school Google Calendar account. It is also located on the staff room calendar on the wall. Up to date information is always available at 10:40 meeting in the staff room. All staff are expected to attend.


DISTRICT HEALTH NURSE

A Public Health Nurse visits the school upon request. The Public Health nurse can be of assistance with special medication, home and school liaison about health matters and health education. Parental consent is required for any referral.


DUTY ROSTER

A duty roster is drawn up at the beginning of the year. Everyone takes a turn on duty. Preparing the roster and co-ordinating duties is the responsibility of the Assistant Principal. Relievers are required to do teachers duties of the class they are in. It is teachers responsibility to tell their relievers. Any incidences must be recorded on Assembly.


EMERGENCY PROCEDURES

All classrooms have emergency procedures displayed on wall. Teachers will be allocated a class list which must be taken for roll check. It is Teachers responsibility to keep their list up to date and near an exit way.

EARTHQUAKE

  • No bell will be rung. Teachers need to tell their student's it is an earthquake. Children are to crouch down under their desks with their faces away from the windows and their hands on their heads-teacher to yell out earthquake, long bell signals earthquake end. Evacuate class to the centre of the field where the cricket wicket is located. Complete roll check and report to the Fire Warden.

FIRE

  • A long continuous bell will ring. All children leave by the class/nearest emergency exit (if that is possible) and proceed to the area at the basketball/netball courts on the grass. A long continuous notifies everyone of fire. Complete roll check and report to the Fire Warden. Refer to Evacuation Procedures link for job allocations.

LOCKDOWN

Short bells. Windows and Doors closed, all students to remain in classroom. Principal will notify teachers of all clear.


ENROLMENT PROCEDURES

Enrolment is through the office. Particulars about enrolment are outlined in schools information pack.


ENTERING CLASSROOMS

Children may enter classrooms from 8.30am to set up only.


FIRST AID

First aid equipment is available from the office. Please refer to School Procedures on ‘Health and Safety’, ‘Playground Supervision’, ‘The Medical Room, Injury and Illness’ and ‘Protection Against Blood Borne Disease’. First Aid kits are available from the office and must be taken when a class leaves the school on excursions or when sports teams are involved in games or events away from school. Office staff all hold a current First Aid Certificate and receives a ‘First Aid allowance’ for attending to minor injuries.


COMMUNITY HALL SECURITY

Keys for the Hall are stored in the office. Be sure to turn off the lights and heaters when you leave.


HEAD LICE

Head lice may appear from time to time and once you are aware of the situation please inform parents and notify the Principal. Please inform the Principal. Students may be sent home.


HEARING AND VISION TESTING

Hearing and Vision is checked at School Entry at five and again in Year 7. If you are concerned about the hearing or vision of a student notify the office. If there is no previous failure recorded, request a vision test or hearing test with the Public Health Nurse after contacting the parents. Also discuss the problem with your Syndicate and the Principal.


HOMEWORK

Please refer to the School’s ‘Homework’ procedure. Children are expected to have homework every week night.


IEPs

Teachers are expected to bring relevant up-to-date reading, writing and maths data to the IEP meeting.


INSURANCE

Personal property and belongings are not covered by the school’s insurance. Staff are advised to check with their insurance company if personal belongings are covered at home as well as at school.


JEWELLERY

No jewellery is to be worn to school by students with the exception of stud/sleepers and necklaces of cultural/religious significance (i.e bone, pounamu, cross).


JOURNALS & READERS

School Journals are stored in the resource room and shelved by year of publication. Do not remove the Journal boxes from the shelf and only borrow the number of Journals required.


KEYS

Each staff member will be issued with a key that unlocks their classroom, staffroom area, admin block and hall. Other keys are located in the admin area.


LEAVE OF ABSENCE

All staff have a sick leave entitlement-up to 1 day can be taken before a doctor’s certificate is required. School support ltd will advise staff on the number of sick days left at the staff member’s request for leave with/without pay, please see Principal.


LEAVING SCHOOL GROUNDS

For daily excursions parents only need to be notified that their child is leaving the school grounds through the newsletter or text. RAMS forms must be filled in and filed in the EOTC folder located in the Principals office. Permission must be sought for overnight trips and board must approve. Please ensure they are in to board well before trip. All teachers must follow EOTC guidelines located in folder. A fully registered teacher must attend each trip. It is important that the Principal, the office staff and the Librarian are informed when children are leaving. It is the role of the office administrator to remove children off ASSEMBLY and school roll using ENROL. Children under the age of 7 need to be in an approved booster seat.


LIBRARY

It is expected that each week children will go to the Library to change books. Children are allowed to take 3 books home each week. It is the responsibility of the classroom teacher to issue and return books (even in senior rooms).


LOCKING UP CLASSROOMS

Please secure classrooms before you leave. The cleaners arrive for work at 2.30. Windows must be checked, computers logged off and turned off, heat pump turned off, TV must also be turned off.


LOST PROPERTY

Lost property is kept outside staffroom and displayed regularly for children to claim. Items of school uniform not claimed are sold second hand or disposed of.


LUNCHES

Lunch orders are taken online before Wednesday and delivered to school on Friday.


SEATING

If the weather is fine the students sit outside classrooms. Children are to be seated to have their lunch and wait to be dismissed by the duty teacher at 1:15. The duty teacher will ring the hand bell above Room 1 and children will indicate that they have finished their lunch by raising their hand.

Duty teachers please ensure that students pick up their rubbish before leaving the lunch area.


WET DAYS

On wet days lunch is inside. All students are to be seated at their own desk to eat lunch. Ring the main school bell to signal children are to return outside. No children should be left inside once this bell has rung. No computers to be used at this time.


MEDICAL CARE

Children who feel ill are to report to the office where the office staff will arrange appropriate care for them. The class teacher and the Principal will be informed if it is felt that the child should be sent home.


MEDICATION

Children who need medication are to have their medication kept in a locked draw in the office where the office staff will monitor their daily intake. Student’s who need special medication for allergies e.g bee stings, have their medication stored in the office, or with their classroom teacher.


MONEY AND VALUABLES

Although Auroa children are generally honest and reliable it is wise to be careful with money and valuables. Valuable are best locked in a filing cabinet or out of view.


NEWSLETTERS

The school newsletter is on the school blog every Thursday some families still have a paper copy that gets sent out each week to the eldest child.

If a child is absent, please return the undistributed newsletter to the office so that administration staff can ensure newsletter is distributed home. Teachers and children for the newsletter are asked to contribute to the school newsletter. Copy for the newsletter is to be at the office by 3pm Wednesday prior to publication day.


PARENT INVOLVEMENT

Parents are encouraged to take an interest in our school. In Junior classes in particular parent helpers can be a great asset.


PARENT TEACHER ASSOCIATION

The parent teacher association meets on the third Wednesday of each month, or when advised.


PARENT REQUESTING INTERVIEWS

Parent teacher interviews are arranged to discuss progress and achievement of children. Additional interviews may be requested. Teachers are advised to be well prepared and familiar with the issues to be discussed.


PHOTOCOPIER

Please be sensible about photocopying and observe the copyright laws. Classroom, syndicate/curriculum photocopying is monitored and the cost of copying charged against school budget for photocopying.


PHYSICAL EDUCATION EQUIPMENT

The PE shed is located out in the main field. A key to this shed can be located in the admin area. Gear is divided into classroom use and general distribution. Older students are the PE shed monitors. They will allocate out PE shed equipment on a daily basis. Teachers are responsible for the teaching equipment they use.


PLANNING AND PREPARATION

Planning and preparation requirements are outlined in school procedures and in teacher Job descriptions.


PLAYGROUND BEHAVIOUR

HALL

  • The hall area is out of bounds and surrounding area.

CAR PARK

  • Children are not permitted to play in the car park area.

CARETAKER/STORAGE SHED

  • Out of bounds


PRINCIPALS OFFICE

The Principal is at school from about 8.00am each morning. It is important that staff keep the Principal well informed of any actions or happenings planned. Any information relevant to students or the school should be passed on. If the Principal is unable to see any staff member please leave a note with office reception. A friendly reminder that if the door is closed that means the Principal is unavailable.


PROFESSIONAL RESPONSIBILITIES

Each staff member is on a committee for a curriculum areas and every teacher is expected to be an active syndicate member. A strong emphasis is placed on a positive supportive attitude to our school, other staff members and to students.


PROSPECTUS-INFORMATION PACK

The school’s Information pack is available from the school office and is issued at the time of enrolment.


QUOTES

When purchasing or repairing major items of school equipment please consult with the Principal and obtain quotes.


RELEASING THE CLASS AT 3.00pm

Please do not keep children in after school and ensure they make their way to the non-bus muster/bus areas promptly. Encourage children to leave the school grounds as soon as possible after 2.55pm to report home before meeting up with friends.


RELIEVERS FOLDER

Deputy Principal is responsible for communicating duty requirements for relievers. Relievers fill in a paper roll which needs to be printed by the classroom teacher and returns to office for absentees. Teachers plan for reliever when possible.


RELIGIOUS INSTRUCTIONS

Some students attend religious instructions every 2nd Thursday afternoon from 1.30pm to 2.00pm. Student’s who do not attend report to another room where they are supervised by a teacher.


REPORTING TO PARENTS

Parents-teacher Interview are held in March, mid year written report in June and end of year reports in December.


REPORTS

Written reports are completed in June and at the end of the year and provide a summary of progress and achievement. Other information on the report form includes the following year’s class level, teacher and room number.


RETURNING RESOURCES

Please return resources to the correct place after use.


SCHOOL EVENTS

Events are recorded on the white board inside the staffroom and the weekly ‘what’s on’.


SCHOOL UNIFORM

Auroa has an attractive school uniform with a variety of options for students. All sports uniforms are provided for students who represent the school in sport (e.g. rugby, netball, basketball). Numbers must be recorded and matched against returns. This includes tracksuits.


SECURITY

Every effort should be made to secure the classroom when leaving the room unattended. School buildings are alarmed and monitored. Please remember to reactivate the alarm if you have deactivated it.


SPORTS

A variety of sports and sport events are offered to students. The sports co-ordinator are responsible for sports organisation. Every staff member is expected to assist with sports organisation.


STAFF MEETINGS

Full Staff

  • Full staff meetings are held every Monday from 3.15pm to 5.00pm students should be dismissed promptly at 2.55pm. The agenda for the meetings will be kept as a google doc where staff can add to. Minutes are kept and if you miss a meeting please read the minutes. Staff meetings alternate with a PLC meeting. Every class teacher is expected to attend staff meetings. Please arrange appointments for a different day. Please inform the Principal if you are unable to attend a meeting.

Senior Staff

  • Senior staff meet on Wednesday afternoon to discuss school events and professional matters.


STAFFROOM DIARY

The whiteboard staff diary keeps staff members current with events planned.


STATIONERY

Stationery is sold from the office at the beginning of the year and every morning before school.


STUDENT FILES

Files will be kept on every student in the school. Data included in these files includes:

  • Every school report - including 8 week assessment
  • Last two years of running records
  • Last two years (four in total) of writing samples - with CAFE assessment

Upon leaving the school, a record sheet is printed out from Assembly that contains all PAT, STAR, and other assessment data entered during their time at Auroa.


SUN HATS

Children are asked to wear hats during Terms 1 and 4. On hot, sunny days children without a sun hat will be asked to play in the shade area.


SUNBLOCK OR SUNSCREEN

Students are strongly advised to wear sun block as part of the school’s ‘slip on a shirt, slop on the sun screen, ‘slap on a hat’ policy. Teachers are to remind students to wear hats and sunscreen on school trips.


SUPPORT STAFF

Support Staff play an important part in the running of the school. Staff photocopying is done through the office and the office staff will also assist teachers with notices. Teachers are encouraged to share the responsibility for word processing classroom notices etc. Using interval, email facilities to forward documents for proof reading and printing. All notices home are to be cleared with the Principal.

The office manager does all the Principal’s secretarial work and financial preparations for the Board of Trustees.

Teacher Aides support individual students and groups in accordance with syndicate requirements.


SYNDICATES

The school is divided into two syndicates: Yr 1 / 3 and Yr 3 / 8. Teachers work together in syndicates for co-operative planning and collegial support.

SYNDICATE MEETINGS

  • Meetings are held after school on an afternoon by the Syndicate.

SYNDICATE MINUTE BOOKS

  • Syndicate Leaders keep minutes using a google doc to record issues raised at meetings. Syndicate planning, events and activities are shared with the Principal at Senior Staff Meetings.

SWIMMING POOL

The swimming pool is open for instruction in Term 1. Classroom teachers teach the children following the swim safe programme.


DESIGN PRODUCTION EDUCATION - DPE

Year 7 and 8 attend technology lessons are on school premises.

Students pay an activity fee for material and the school is charged for tuition.


TELEPHONES

Students who wish to use the school telephone must ask for permission from a teacher and then check at the office for the availability of a phone line. Staff are asked to use the phone in the staffroom or Teacher Resource Room.


TIDYING CLASSROOMS

Classes should be left in a tidy state at the end of each day. Please appoint monitors to check that windows and doors are secured, computers logged off and the floor left free of litter.


TOLL CALLS

Most phones in the school have a ‘toll bar’. Only the main office phone can be used to make toll calls. Personal toll calls are charged to the teacher making the call. Please inform the office staff of personal toll calls to assist the office manager with payment.


TRANSFER INFORMATION

For students transferring to another school please complete the Cumulatives Record File and pass the completed forms and documents to the office. Children leaving are kept on the roll and marked absent until records are called for by the office staff. Children leaving NZ permanently can be taken off the roll from the day they leave and their records sent to the office. Children who are away on Holiday during school time require a letter the chidren will be taken off the roll after twenty one consecutive school days.


TRANSFORMER

If an electrical appliance is used outside please remember to use a transformer. The transformer plus extension cord is available from the office.


TRANSPORT BY BUS

All students are to be seated when travelling on a bus.


TRANSPORT BY CAR

If private cars are used for transport all students are required to wear a seat belt, to comply with legal requirements.


TRANSPORT BY FOOT

When classes leave the school on foot children stay together in line, waiting for the teacher to decide when to cross the road at intersections.


TREES

Children are asked not to climb trees or play ball games near shrubs and roses that are easily damaged.


EXCURSIONS

Education away from school or excursions planned must be with the permission of the Principal. All money collected for trips is to go through the office. Please also arrange a substitute for duty if a trip falls on a ‘duty day’ and inform the Deputy Principal of any change in arrangements.


VALUABLES AT SCHOOL

Children are discouraged from bringing valuables and toys to school. If some do come to school they are to be handed to the office for safe keeping.


VISITORS TO THE SCHOOL

The Principal should be notified of visitors invited to the school. All visitors and contractors working at the school are required to sign the Visitors book at reception.


WALKING TO AND FROM SCHOOL

Children are encouraged to walk to and from school with a friend, preferably with older children assisting the younger ones. Please refer to ‘keeping Ourselves Safe’ a Police Education Programme used in safety education.


WORK PLANS

Work plans are to be kept by all teaching staff. Please refer to School policy on Planning and Preparation and Assessment and Evaluation.