Bond/Construction Updates

ASD Parents and Community Members:

I hope you and your family are doing well and adjusting to the many changes in daily life. Most of my communication of late has been focused on distance learning for your student. Although distance learning has been a top priority for the District, we have also been planning for the beginning of three priority construction projects that I want to update you on.

Astor Elementary – Construction will began May 4, 2020 at Astor Elementary. This summer, two classrooms will be added to the area that is currently the kitchen and cafeteria. As those two classrooms are being built, the old gym will be converted into a new multipurpose area which will be used as a cafeteria and kitchen. Additional work to begin at Astor includes replacement of exterior windows, new boiler, new electrical distribution system, seismic upgrades, safety systems and security cameras.

Astoria Middle School – Construction will begin May 15, 2020 at Astoria Middle School. This summer and throughout the 2020-2021 school year, Astoria Middle School will undergo a complete demolition and replacement of the classroom wing of the building. A new three story academic wing will replace the current classroom wing. In addition to the new addition, the rest of the middle school will be modernized and upgraded with security systems, cameras, seismic upgrades, fire sprinkler systems and improvement of the lower field and track.

Astoria High School – Construction will begin May 15, 2020 at Astoria High School. Work scheduled for this summer and into the 2020-2021 school year includes: remodeling of the current band room, building of the new music classroom next to the band room, building the art room, modernizing the main entry way as well as security systems, and cameras. Additional work is scheduled for next summer and into the 2021-2022 school year to complete the high school construction work.

District and school staff are putting safety plans into place for the 2020-2021 school year for Astor Elementary, Astoria Middle School and Astoria High School. These plans will communicate to parents and students, drop-off zones, safe walking pathways for students and pick-up zones for schools. These three schools will be construction zones when school begins in the fall. It is the priority of the District to ensure that proper safety measures are in place when kids return to school in September 2020.

As you can see, construction is starting earlier than previously anticipated due to the closure of schools for the remainder of the 2019-2020 school year. Thank you for your patience and flexibility.

As construction moves forward, I will continue to communicate the progress with our community. The District is very appreciative of the support of our community in providing safe and healthy learning environments for our students.

If at any time you have any questions please feel free to contact me at choppes@astoria.k12.or.us.

Stay Healthy and Safe!

Sincerely,

Craig Hoppes

Superintendent

Astoria School District

November Bond Update

ASTORIA SCHOOL DISTRICT

FACILITY REPORT

AUGUST 2019

1. On May 10, June 24, and July 29, 2019 members of Cornerstone Project Management Group and Astoria School District met to discuss in-depth the budget and expenditures for Astor, Astoria Middle School, Astoria High School. During this meeting team members reconcile procurements and contracts in specific budgetary line items. The team will meet every month to discuss expenditures and if necessary shift finances from construction contingency to construction costs.

2. On May 15, 2019 the district met with Forensic Building Consultants to discuss the report delivered to the district concerning Gray Campus. During the discussion and through clarifying details the district now has a clear understanding of the necessary scope of work to be conducted and the estimated cost for repairs to Gray Campus. Additionally, Forensic discussed the condition of the exterior coating and roofing condition.

3. BLRB Architects hosted a schematic design workshop on May 16 and 17, 2019 with Astoria Middle School and hosted a Design Advisory Committee meeting immediately following the workshop. During the Design Advisory Committee, BLRB Architects presented conceptual drawings of the new additions and exterior of the existing building. BLRB Architects also conducted the same meetings with high school staff on May 30 and 31, 2019. During these meetings architects compiled additional information required for finished designs. Building staff provided quantitative information necessary for the design plans. Additionally, engineer groups from Sazan attended the meeting with BLRB Architects to discuss mechanical, civil, and electrical systems and improvements needed for the building.

4. On May 15, 2019 state boiler inspectors accompanied engineers with Sazan, BLRB Architects, and district staff to Astor for inspection of the boiler room in anticipation of installation of the new boiler system. The state inspector issued the variance for installation on June 24, 2019. BLRB Architects delivered construction documents on the same day and permit for construction was submitted to the city of Astoria. The City of Astoria issued a permit on July 8, 2019. Astoria School District made the determination after a discussion with potential local bidders to postpone the project until summer of 2020. This is due to the strict timeline which must have been met for installation and allow no flexibility for unforeseen circumstances.

5. On May 28, 2019 BLRB Architects hosted a community outreach at Astoria Middle School. During this outreach community members were invited to learn about the status of upcoming projects. BLRB Architects provided schematic designs and computer rendering of the building, design schedule, and potential construction schedule. The outreach was well attended and provided information for community members to share.

6. Status Update for Astor:

· May 29, 2019-Pre-application meeting with the city of Astoria. During this meeting we discussed project timeline, civil responsibilities during construction, document regulations, timelines, and construction overview. Cornerstone, Skanska, BLRB Architects, district staff, city engineers, public works, and permitting officials were in attendance.

· June 17, 2019-District staff began construction of new music classroom per BLRB Architects recommendation. Construction consisted of carpet, paint, wall building, door construction, acoustical panels, corridor renovation, and removal of unused equipment. Construction completion will be prior to the beginning of school.

· July 1, 2019-Received construction estimates from Skanska and BLRB Architects.

· July 16, 2019-Estimate reconciliation with Skanska and BLRB Architects for construction costs.

· July 16, 2019 PCS structural engineers conducts structural engineer survey to understand the viability of utilizing existing old gym for new construction.

· July 18-19, 2019-Design Development sessions with Astor staff and BLRB Architects to begin to fine tune construction details in preparation for construction documents.

· July 19, 2019-EC Electric (Energy Trust of Oregon) conducted solar feasibility study for Energy Trust of Oregon.

· July 24, 2019-GeoDesign conducted bore testing to understand viability of substructure for civil considerations and constructability.

· July 25-26, 2019-PBS Environmental conducts HAZMAT surveys at Astor.

· August 2, 2019-District staff met with BLRB Architects and Cornerstone to discuss design update for building prior to beginning value engineering process.

· August 5, 2019-Skanska, BLRB, RLB, Cornerstone, and district staff met to discuss budget alignment, district guiding principles, and value engineering. This process does not cut scope but align constructability to meet bond promise.

7. Status update for Lewis and Clark:

· May 24, 2019 Request for proposal closed for Lewis and Clark. The district received and accepted a bid from Helligso Construction (Astoria) with local subcontractors to perform the specialty work. The local contractors who are involved at Lewis and Clark Elementary are JP Plumbing, Wadsworth Electric, DK Windows, and Velasquez Painting.

· Total contract award was for $324,000.00

· Construction began on June 7, 2019 for the shower, secure vestibule, painting and interior modifications.

· Construction is scheduled to be completed on time for the beginning of school.

8. Status update for Astoria Middle School:

· June 26, 2019-Pre-application meeting with the city of Astoria. During this meeting we discussed project timeline, civil responsibilities during construction, document regulations, timelines, and construction overview. Cornerstone, Skanska, BLRB Architects, district staff, city engineers, public works, and permitting officials were in attendance.

· July 8, 2019-District staff met to discuss the logistical plan for middle school during construction. Follow up meetings will be required to design and implement a plan conducive to students being in session during construction.

· July 19, 2019-EC electric (Energy Trust of Oregon) conducts solar feasibility study for Energy Trust of Oregon.

· July 24-25, 2019-GeoDesign conducted bore testing to understand viability of substructure for civil considerations and constructability.

9. Status update for Astoria High School:

· June 13-14, 2019-Landslide technology began surveying the hillside behind the locker room to understand the movement of land and to find the root cause of the bulge in the girl’s locker room.

· June 19, 2019-Pre-application meeting with the city of Astoria. During this meeting we discussed project timeline, civil responsibilities during construction, document regulations, timelines, and construction overview. Cornerstone, Skanska, BLRB Architects, district staff, city engineers, public works, and permitting officials were in attendance.

· July 18, 2019-Bigby Tree Service installed the root deflection system along the track with approval from the city and permitting to do so.

· July 19, 2019-EC Electric (Energy Trust of Oregon) conducted solar feasibility study for Energy Trust of Oregon.

· July 25, 2019-GeoDesign conducted bore testing to understand viability of substructure for civil considerations and constructability.

· August 2, 2019-Skanska submitted estimate for the high school design. BLRB Architects, Skanska, Cornerstone, and district staff will be meeting in the next couple of weeks to discuss estimate reconciliation.

10. Status update for Gray School:

· PBS (HAZMAT Surveyors) has analyzed the surfaces around the windows and determined they will need to be abated prior to window removal.

· On August 5, 2019 DK Windows began removal of a single window on the 1st floor to determine the best course of action for repair.

· DK has performed window and door replacement on the 1st floor west side wall. The remaining doors will be completed at a later date.