Living in Dual Worlds

Are you an Early Adopter or Champion of G Suite? Find out what it means to live in dual worlds.

Email

    1. On the date of your agencies go-live, you must begin using only Google for your emails from that day forward. After our ‘Go Live,’ anything done in your current email system will not transfer over to Google.
    2. During the transition period you might experience some minor delays in sending or receiving email or calendar invitations.
    3. Check Spam often as messages may arrive in your Spam label until everyone in your agency is on Google.
    4. Until everyone is on Google, you will not have access to the Global Address book.
    5. You can email to distribution lists in Gmail, however, you must know the email address of the distribution list. Warning: Some messages to distribution lists may be rejected due to distribution list policies in you legacy email system. In this case, please notify your agencies IT Service Desk for correction/workaround.

Calendar

    1. On the date of your agencies go-live, you must begin using only Google for your future calendar events.
    2. Accept meeting invitations in both your legacy email system and Google. Please make sure to also accept them or block your time accordingly in your legacy email system (so that those still in your legacy email system can see your free/busy status).
    3. You can create meetings in Google but you will need to refer to your legacy email system to confirm the free/busy status of other colleagues in your agency.
    4. Until everyone in your agency is using G Suite, you will not be able to send invitations to a distribution list. Instead, you will need to enter each user’s name to the invitation. This is a temporary limitation until everyone in your agency is in G Suite.
    5. All ‘resource’ reservations (such as conference rooms, etc) should continue to be booked in your legacy email system until everyone in your agency has transitioned.

Contacts

    1. Only those on Google will be seen in your Global Address Book. Continue referring to your legacy email system for those not yet migrated to Google.