Policies

1. Financial Aid

The maximum times a student may utilize their institutional financial aid (this does not include campus requirement aid such as athletic scholarships, music, etc.) for semester study away purposes will be two semesters. The number of faculty/staff education benefit recipients each term varies by program. Please visit the Financial Aid Policy for Study Away Program for additional information.

2. Post Study Away

Semester study away students are required to have one semester at the Azusa campus after studying away. Automatic enrollment in a post-study away one-unit course section (GLBL 425) upon completion of their term away will be implemented for most programs (short-term participants are eligible and highly recommended to enroll in GLBL 425). Students cannot study away their final semester nor can students study away two consecutive semesters (consecutive semesters are considered to be fall/spring and spring/fall). This policy does not apply to short-term (summer and winter) program participation.


3. Academics

Students are required to enroll and fulfill all program specific required coursework and abide by the following policies:

A. Applicants for study away must be in good academic standing (ex. not on academic probation, positive academic integrity profile, etc.​​

B. All undergraduate study away students must maintain full-time enrollment during a semester study away program (minimum 12 units).

C. Students may not participate in the same study away program more than once.

D. Regular course prerequisites for all study away courses are mandatory for participation in a study away semester or short-term program.

E. Study away students are not allowed to take APU online courses unless designated by the specific program course listings.

F. A maximum of two online courses (6 units) from program approved options are permissible.

G. Students are required to enroll and fulfill all program specific required coursework. Any semester study away student not enrolled in the required courses for their study away semester by the term registration date will be automatically enrolled into the appropriate class section(s). If needed, it is the responsibility of the student to adjust into a different course section by the add/drop date.

H. Students not permitted to take courses unless designated by the specific program course listings. Any semester study away student enrolled in a course that is not offered by their program will be automatically dropped from the course, and notified by the APU Study Away or APU One Stop Office. (An independent study course may be permitted for some programs, please email studyaway@apu.edu for further information.)

I. Students must abide by the add/drop date published in the APU Catalog. Students will receive a “W” grade for any classes dropped after this period.

J. GLBL 425: Integration and Formation: Any semester study away student not enrolled in GLBL425 by the term pre-registration date will be automatically enrolled into any open class session. If needed, it is the responsibility of the student to adjust into a different course section by the add/drop date. Exceptions only to Cape Town Psychology majors, High Sierra, LA Term, and APU Short-term program participants.

K. Students cannot study away their final semester nor can students study away two consecutive semesters (consecutive semesters are considered to be fall/spring and spring/fall). This policy does not apply to short-term (summer and winter) program participation.

L. General Education Courses: Students can refer to the current list of General Education Requirements to utilize GE courses offered through APU Study Away programs.

4. General APU Policies

Upholding of all APU policies is required.

All policies are valued with the below items being of particular importance to be aware of when participating in any study away program:

A. Regular fulfillment of the Residence Policy is required to be considered for degree completion.

B. Regular fulfillment of Commencement Participation items (ie type of registration for final units, etc) required for anyone intending to participate in commencement.

Policy inquiries available through One Stop (http://catalog.apu.edu/undergraduate/academic-policies/academic-policy-exceptions/).

APU Study Away Financial Guide

Pick up a copy of the financial guide in the study away office today!

Financial Aid Policies

To assist students with the cost of an off-campus educational experience, the university may make academic scholarships and financial aid available for approved programs during the fall and spring semesters (see Off-Campus Programs below). Summer and interterm programs are developed specifically to supplement and enrich students’ standard fall and spring semester program, and there is typically no financial aid available to assist with the cost of these programs. All students participating in study away programs are required to pay the additional health fee.

A student considering participating in a Study Away program should first make an appointment with the Center for Global Learning and Engagement to review the options and procedures of enrollment. Once accepted to a study away program, the student should complete the Semester Financial Planning Form and then consult with a counselor in the One Stop | Undergraduate Student Financial Services to discuss the program costs and financial options.

Payment Deadlines

APU Semester Programs (Fall and Spring)

All Group 1 and Group 2 registered program students will pay online through One Stop or in person at the APU Cashier in One Stop according to the regular on-campus semester payment plan. Charges will be posted to the student account when the Off-Campus Registration form has been processed.

APU Short-term Programs (Summer and Winter)

Tuition Charges

  • Tuition payment processing: The tuition portion of your program will be charged to your student account mid-October for winter programs and mid-April for summer programs.
  • Tuition payment due date: All tuition payments must be paid by December 1st for winter programs and May 1st for summer programs.

Non-Tuition Charges (program costs, i.e. flight, housing, meals, etc.)

  • Deposit processing and due date: A deposit is required for all APU short-term programs. The deposit is due with your application. The amount is taken out of your program costs. The deposit is the only portion not paid online, and it must be processed through the Center for Student Action Operations Office Cashier.
  • Payment processing and due dates: The program costs portion of your program will be charged to your student account upon acceptance and divided among all remaining payment due dates for the semester prior to your short-term program (fall payment dates for winter and spring payment dates for summer).

Non-APU Short-Term Programs (Summer and Winter) All Program Costs and Tuition

  • Payment processing: The total program costs and tuition of your program will be charged to your student account upon acceptance and divided among all remaining payment due dates for the semester prior to your short-term program (fall payment dates for winter and spring payment dates for summer).

The Center for Global Learning and Engagement strives to be a good steward of financial resources of the university, including funds allocated and collected for study away programs. The center makes every effort to support and serve students while at the same time upholding university refund policies. Please read the following information related to refunds for study away programs.

Group 1 Program Policies

Students participating within international and off-campus education Group 1 programs (China Nursing Semester, Ecuador Semester, Global Learning Term , L.A. Term Semester, Norway Nursing Semester, Scholar's Semester in Oxford (Best Semester), Sacramento Semester and South Africa Semester) approved by Azusa Pacific University for student participation during either the fall or spring semester:

  • Will be charged standard, on-campus tuition except for more costly programs for which a higher tuition shall be charged to provide a minimum administrative margin of $500.
  • Will be able to apply their FULL Financial Aid towards a study away semester, including ALL federal, state, and institutional (APU) aid. APU scholarships requiring on-campus participation are not included.*
  • *The maximum times a student may utilize their institutional financial aid (this does not include campus requirement aid such as athletic scholarships, music, etc.) for semester study away purposes will be two semesters.
  • Undergraduate students may not participate in two consecutive semesters off-campus in approved study away programs (for this policy, consecutive semesters are considered to be fall/spring and spring/fall). Petitions for exception to this policy may be appealed through the Office of the Vice Provost for Undergraduate Programs, using the General Petition process in One Stop.
  • Students may only register for designated APU courses online as offered by individual programs.
  • May incur additional fees if they enroll in independent study courses while studying away.
  • Students cannot take a Leave of Absence for these programs, exception only to Scholar's Semester in Oxford.
  • Semester study away participants will be required to enroll in a GLBL 425 course section upon completion of their term away.

Group 2 Program Policies

At this time, no institutional aid will be provided by APU for Group 2 programs. Federal, state, and other outside scholarship or fellowship funding will be available for these programs approved by the Center for Global Learning and Engagement. Students will pay for the actual cost of the Group 2 program plus APU processing fees.* Same as Group 1 programs, students are eligible to receive their federal, state, and other non-institutional scholarships or fellowship funding for a maximum of two semesters of off-campus programs, limited to one semester per academic year. Students are not allowed to register for APU online or independent study courses while studying away with Group 2 programs. In some cases, a Leave of Absence may be permissible. Registered semester study away participants will be required to enroll in a GLBL 425 course section upon completion of their term away.

Short-Term Program Policies

Since programs sponsored or approved by Azusa Pacific University for student participation during the interterm and summer are developed specifically with the intent to assist students in supplementing and enriching their standard fall and spring semester education, financial aid is typically not available. However, any financial aid credit on your student account from a previous semester can be applied to a short-term program. To assist with the cost of travel, the tuition is reduced from the standard summer school charge, except for programs where the tuition is higher than at APU, in which case the program's tuition will be charged. All students participating in study away programs (Groups 1 and 2) and registered through APU will be charged the additional $500 study away fee and additional health fee. Short-Term program participants are eligible and highly recommended to enroll in GLBL 425.

Other Program Policies

Students who are considering other programs which are not sponsored or approved by Azusa Pacific University, should meet with the Center for Global Learning and Engagement prior to applying and enrolling in the program. A Leave of Absence from APU may be required in order to participate in the program. Upon completion of the program, an official transcript should be sent to APU, subject to the same standards of evaluation as other transfers of credit. Any of the above listed financial aid polices may ONLY be applied through the APU off-campus registration process. Taking a Leave of Absence will void any financial aid options listed above.