2019 CGMS 8th Grade Washington, DC Trip

2019 8th Grade Washington, DC Trip

Trip Coordinator: Darren Reiter

dreiter2@sowashco.org

(W) 651-425-6769

(C) 612-308-9729


ELIGIBLE STUDENTS: Current 7th grade students that will be attending CGMS in 2019


2018 TRIP DATES: Monday, October 14th - Thursday, October 17th (MEA Break)


INFORMATIONAL MEETING: Monday, November 12th, 2018 at 7:00 pm in the CGMS cafetorium


TRAVEL COMPANY: Worldstride's 1-800-468-5899 www.worldstrides.com


TRIP ID NUMBER: 170411

PRICE OF 2018 TRIP

$1,745 if registered before 12/14/2018 date $1,825 if registered after the 12/14/2018 date

This price includes everything on the trip including airfare, bus, hotel, meals, entrance fees, hotel security, tour guides, etc. The only item that students may need money for is souvenirs.

Trip should be paid in full by August 1, 2019.


REGISTRATION

$49 which is non-refundable (This fee is part of your trip price)

You can register by:

1) Calling Customer Service for Worldstride’s 1-800-468-5899

2) Registering online www.worldstrides.com/signup

3) Mailing the form in from your information packet

HOTEL

Sheraton - Tyson's Corner (703) 448-1234

8661 Leesburg Pike, Tysons, VA 22182 Sheraton - Tyson's Corner Website

SECURITY

Safety is a major concern for our chaperones! We have security guards at our hotel each night to keep our students safe and make sure that other guests of the hotel are not in our area of the hotel.


FLIGHT

We will not receive official flight information until approximately 30 days before the trip.


MEALS

All meals are provided on the trip. We start the day with breakfast at the hotel. Lunch and dinner are then provided for the students while we travel. Many lunches are taken care of using “cards” that give students an option of 5-20 different restaurant choices. For dinner, we typically will eat at a sit down restaurant or buffet.


AFTER YOU ARE REGISTERED

You must consistently make your monthly payments in order to avoid late charges and fees that incur. Worldstride’s typically charges their customers a $5 “handling fee”. They have agreed to waive this fee for our participants as long as you are current on your payments. Please contact Worldstride’s and remind them of this if you see this fee on your bill. If it is not removed the next month, contact Mr. Reiter and he will work to get this fee removed.


TRIP INSURANCE $209

This is a choice that can only be made by you. I personally would not pay for the trip insurance because I would know my student was going on the trip. If there is any question, it might be wise for you to purchase the trip insurance because of the full refund guarantee.


DISCIPLINE

Students will not be allowed to take a trip if they have serious discipline issues. These issues are reviewed with the administrative team at Cottage Grove Middle School.


BEHAVIOR CONTRACT

Each student will need to sign a Behavior Contract before they go on the trip. This should be handed in to their Social Studies teacher as soon as possible.


MEDICAL FORMS

Please be specific on this form. You can update the form at our final meeting on October 8th, 2018.


FUNDRAISING

We run two fundraisers at the same time to try and give students an opportunity to make money. Fundraisers both start at our informational meeting on Monday, Nov 13th. Here is a brief overview of how the fundraisers work:

Step 1 - Students sell items and collect money starting on Monday, November 12th. You can have the people that you sell to pay by cash or make out a check directly to you.

Step 2 - Money and forms are due on Monday, Nov 26th. Please double check all of your forms for accuracy and make sure that the name of your student is on each form and the money totals for each form are correct. If you are paying by check, you should have ONE check to turn in made out to "DC TRIP".

Step 3 - Students/parents will pick up their goods on Tuesday, December 20th from 2:30 pm - 3:15 pm in the cafetorium at CGMS. Your student will receive their goods as well as a check for the money they earned for their participation in the fundraiser.


Here are the two companies that we use:


1) GREATER MIDWEST FUNDRAISING www.gmfundraise.com

Students earn:

- 30% when they sell chicken and steak

- 40% when they sell cookie dough and cheesecake.

BROCHURE FOR MEATS

BROCHURE FOR COOKIE DOUGH


DATES FOR THE FIRST FUNDRAISER:

Kick-off Monday, November 12th

Turn-in Monday, November 26th

Pick-up Tuesday, December 20th (from 2:30 – 3:15 in the cafetorium)

**As a reminder, when turning in your money and forms, please double check your orders have the correct information and provide ONE check made out to “DC Trip”.**

FLAG Financial Assistance

Worldstride’s does provide a scholarship program for families that have a combined income under $85,000. Please contact them with any questions that you may have about this program.

Gift of Education Letter

A Gift of Education Letter is something that students can send to friends and family members asking for them to contribute funds toward their trip.

CANCELLING YOUR STUDENT

If you need to cancel your student before July 30th, you should contact Mr. Reiter first. I usually have better luck when helping you get a refund. If you cancel after July 30th, I will do my best to help you, but I cannot promise anything. After this date, fees can be taken out to cover the cost of airline tickets.

ROOMMATE SELECTION

Students will choose their roommates the first week of October, 2019. Parents will have a chance to confirm their choices at our final meeting.

FINAL PARENT MEETING Monday, October 7th, 2019 at 6:00 pm in the cafetorium.