Information for Parents and Carers

This page has been created to provide parents and carers with information about Coronavirus (COVID-19). This page will be updated regularly and contains academy specific information as well as guidance from Academies Enterprise Trust.

Academy Information

20 March 2020

Dear Parent/ Carer

Following yesterday’s email/letter, our work towards becoming a virtual school for the most part is progressing well so your child can continue with a structured plan for their education.

In the meantime, we have received further clarity on key workers from the government. Parents whose work is critical to the COVID-19 response include those who work in health and social care and in other key sectors outlined below.

We are currently in the process of contacting all parents and carers of students who have been indicated to us as falling within the key worker category, in order to ascertain need and plan effectively for the numbers we will need to accommodate on the school site. The extensive list of occupations that are identified as key workers poses a challenge to all schools in terms of making safe provision for students whilst adhering to the social distancing guidance that has been issued. It is important to note the guidance given by the government which states that ‘Many parents working in these sectors may be able to ensure their child is kept at home. And every child who can be safely cared for at home should be.’

Who are our key workers?

  • Health and social care: This includes but is not limited to doctors, nurses, midwives, paramedics, social workers, care workers, and other frontline health and social care staff including volunteers; the support and specialist staff required to maintain the UK’s health and social care sector; those working as part of the health and social care supply chain, including producers and distributors of medicines and medical and personal protective equipment.
  • Education and childcare: This includes nursery and teaching staff, social workers and those specialist education professionals who must remain active during the COVID-19 response to deliver this approach
  • Key public services: This includes those essential to the running of the justice system, religious staff, charities and workers delivering key frontline services, those responsible for the management of the deceased, and journalists and broadcasters who are providing public service broadcasting.
  • Local and national government: This only includes those administrative occupations essential to the effective delivery of the COVID-19 response or delivering essential public services such as the payment of benefits, including in government agencies and arms length bodies
  • Food and other necessary goods: This includes those involved in food production, processing, distribution, sale and delivery as well as those essential to the provision of other key goods (for example hygienic and veterinary medicines).
  • Public safety and national security: This includes police and support staff, Ministry of Defence civilians, contractor and armed forces personnel (those critical to the delivery of key defence and national security outputs and essential to the response to the COVID-19 pandemic), fire and rescue service employees (including support staff), National Crime Agency staff, those maintaining border security, prison and probation staff and other national security roles, including those overseas.
  • Transport: This includes those who will keep the air, water, road and rail passenger and freight transport modes operating during the COVID-19 response, including those working on transport systems through which supply chains pass.
  • Utilities, communication and financial services: This includes staff needed for essential financial services provision (including but not limited to workers in banks, building societies and financial market infrastructure), the oil, gas, electricity and water sectors (including sewerage), information technology and data infrastructure sector and primary industry supplies to continue during the COVID-19 response, as well as key staff working in the civil nuclear, chemicals, telecommunications (including but not limited to network operations, field engineering, call centre staff, IT and data infrastructure, 999 and 111 critical services), postal services and delivery, payments providers and waste disposal sectors.

Please can I remind everyone to continue to follow NHS guidance on social distancing and hygiene and please remember that the rationale for self-isolation remains in place.

We will continue to provide free school meals for disadvantaged children and are awaiting clarification on the scheme from the Government which we will advise you on as soon as we have that information. But rest assured that the children are our first duty of care and we will provide for them on a daily basis. Those students who will be attending school and are entitled to free school meals will be provided with a meal in school. We are currently looking at using the voucher system for those students who will not be in school during the period of closure. We will update you regularly over the coming days so do please keep an eye out for my communications.

Clacton Coastal Academy remains your child’s school whether fully open, partially open or closed and will do all we can to minimise the impact this unfortunate situation has on your child’s education.

Yours faithfully

Mrs J Cookson

Interim Headteacher

19 March 2019

Dear Parents/Carers

Last night the Prime Minister and Secretary of State for Education announced that schools are to close at the end of tomorrow, Friday 20th March 2020, except for the children of Key Workers (as defined by the Government) and pupils deemed vulnerable.

At this stage we do not know how long this closure will be for, but we are working on the assumption that it is likely to be for some time, and we are planning for the eventuality that it may last throughout the summer term.

We have been working on contingency plans in anticipation of this announcement and with two weeks of term time remaining we want to reassure you that we will be providing your child with an individual learning plan that can be delivered at home.

This means that it is really important that your child attends school for the rest of this week, if they are well enough to do so, to ensure they have the appropriate resources and tools for their learning.

From Monday 23rd March, the school will be open for our most vulnerable children. This includes those who have an Education Health Care Plan (EHCP) and/or have a carer or a social worker. This also includes children of Key Workers such as those whose parents are on the front line with the fight against the virus, NHS workers, emergency services, social workers, teachers, care workers and those involved in our vital supply chains, such as supermarket delivery drivers. In order to gather the information needed to plan and staff for the children of Key Workers, you will have received a link to a short survey to complete; if you haven’t already, please complete that survey. Alternatively, you can inform Reception of your current status so we can plan effectively for the provision we offer from Monday. Parents/carers fulfilling this criteria will be contacted shortly. The Secretary of State has also asked that schools remain open in some capacity during the Easter break for these children so that designated Key Workers can continue to fulfil their roles. We will give details of this provision to those families over the next few days. While we await further clarification from the Department for Education, all other children must stay at home from Monday 23rd March.

Whilst at home, your child will continue their learning through Google Classroom. We have identified those students who cannot access this due to not having an internet connection; work packs will be provided for these students. If students have access to the internet but no device, we will be loaning them a Chromebook. We are contacting home today for any students who haven’t been in school to complete the survey so we have the correct information for every child. Full details for your son/daughter on their programme of study for the future weeks are included in this pack. We will be continually reviewing this and will keep you fully up to date of any changes. Please note that all Google Classroom codes will be available on the Academy website by the end of the school day on Friday.

In order to support students with their online learning, we have set up a dedicated email address for technical support so any issues can be dealt with quickly:

These are unprecedented and challenging times but we are committed to your child's education through our remote learning and through caring for those who will continue to attend school.

You may also be concerned about public examinations, but rest assured that we have been monitoring and evaluating your child’s progress throughout the academic year, which will ensure they receive fair outcomes based on a process to be announced by the Government in due course. We will continue to keep you updated on this if your child is in Year 11 or the Sixth Form.

We will also keep those parents/carers with children who are eligible for free school meals updated as we receive more Government guidance.

Safeguarding and Wellbeing of Students and Families

We would also like to reassure you that all students and their families at Clacton Coastal Academy will still be able to contact a member of staff in an emergency.

In the event of an emergency, all students and parents can contact a member of the Senior Leadership Team on the CCA Safeguarding and Wellbeing number: 07395 933 598. The phone will be answered between the hours of 8.35am and 3.30pm. This number should also be used if you have any concerns about the physical or emotional wellbeing of your child while the Academy is closed. If you need to contact the Academy for any other reasons, our Contact Us email address will be checked daily:

We are also providing the contact details of other agencies who will be available to support you and your family, should you have concerns.

We understand that these are difficult times and we will do all we can to ensure that your child can access their learning and progress with their education whilst not physically at school.

If you have any further questions or queries, please don’t hesitate to contact me.

Yours faithfully,

Mrs J Cookson

Interim Headteacher

Trust Guidance