Community Use of School Facilities Rental Fees

NEPN/NSBA Code: KF-E

The Yarmouth community provides funding to the Yarmouth School Department to support school-related activities.  The Yarmouth School Department, therefore, assesses and collects rental fees and deposits such fees into accounts that bear the expense for the maintenance, care, and upkeep of the facilities being rented.  Groups using these facilities cannot defer payment by making donations for other activities.  Regional organizations which are led by Yarmouth staff members may be granted waivers from room use fees provided that no expenses are incurred by the Yarmouth School Department as a result of the use of the facilities and no fee is collected from participants to attend the meeting or event.  Such waivers must be requested in writing to the Superintendent prior to the event.  The Superintendent of Schools will annually publish a fee schedule for facilities use, which will establish rental rates for each of the following types of groups:

 

Category

Facility

Space

Hourly Rate

A. Yarmouth schools and their associated, school committee sanctioned programs

ALL

ALL

None

B.  Yarmouth Community Services programs

ALL

ALL

None

C.  School-related organizations, such as booster groups or parent-teacher associations

ALL

ALL

None*

D.  Yarmouth-based non-profit organizations. Such groups are considered town-based if greater than 80% of its members are Yarmouth residents.

1.      Community youth groups

2.      Community adult groups

 

ALL

 

ALL

 

None*, except

 

Fee set annually by Superintendent of Schools

E.  Yarmouth-based organizations that support the arts.

YHS

YPAC

 

F.  Non-Yarmouth-based nonprofit groups

1.      Youth groups

2.      Adult programs

Rowe

Cafetorium

 

 

 

 

 

 

 

 

 

Fee set annually by

Superintendent of Schools

YES

Cafetorium

HMS

Cafetorium

HS

Cafe

HMS

Gym

HS

Gym

YES

Kitchen

HMS

Kitchen

HS

Kitchen

All Classrooms

HS

YPAC

G. Commercial, profit-making activities

 

 

 

 

 

 

 

 

 

 

Rowe

Cafetorium

YES

Cafetorium

HMS

Cafetorium

HS

Cafe

HMS

Gym

HS

Gym

YES

Kitchen

HMS

Kitchen

HS

Kitchen

All Classrooms

HS

YPAC

*To the extent feasible, the hours during which school facilities are used shall coincide with the hours during which custodians are on regularly scheduled duty.  To the extent after-hour use results in overtime pay for custodians or other staff, additional costs will be the permitted user’s expense.  Custodial services are charged at the existing contract rate (overtime may be assessed) and may include set-up, break-down, locking/unlocking doors, and general maintenance.  A regular Yarmouth School Department food services worker shall be required when renting any school kitchen facility.  Associated costs shall be charged at the existing contract rate (overtime may be assessed). 

Adopted: December 8, 2011
Revised: May 8, 2014, May 14, 2015

COMMUNITY USE OF SCHOOL FACILITIES RATE CHART 

Category

Facility

Space

Hourly Rate

A. Yarmouth schools and their associated, school committee sanctioned programs

ALL

ALL

None

B.  Yarmouth Community Services programs

ALL

ALL

None

C.  School-related organizations, such as booster groups or parent-teacher associations

ALL

ALL

None*

D. Yarmouth-based non-profit organizations.  Such groups are considered town-based if greater than 80% of its members are Yarmouth residents.

1.      Community youth groups

2.      Community adult groups

 

ALL

 

ALL

 

None*, except YPAC

 

YPAC:  $200 per performance

E.  Yarmouth-based organizations that support the arts.

YHS

YPAC

$300 per performance

F. Non-Yarmouth-based nonprofit groups

1.      Youth groups

2.      Adult programs

Rowe

Cafetorium

$50.00*

YES

Cafetorium

$50.00*

HMS

Cafetorium

$50.00*

HS

Cafe

$50.00*

HMS

Gym

$100.00*

HS

Gym

$100.00*

YES

Kitchen

$50.00*

HMS

Kitchen

$50.00*

HS

Kitchen

$50.00*

All Classrooms

$50.00*

HS

YPAC

see attached schedule

G. Commercial, profit-making activities

Rowe

Cafetorium

$100.00*

 

YES

Cafetorium

$100.00*

 

HMS

Cafetorium

$100.00*

 

HS

Cafe

$100.00*

 

HMS

Gym

$150.00*

 

HS

Gym

$150.00*

 

YES

Kitchen

$100.00*

 

HMS

Kitchen

$100.00*

 

HS

Kitchen

$100.00*

 

All Classrooms

$100.00*

 

HS

YPAC

see attached schedule

*To the extent feasible, the hours during which school facilities are used shall coincide with the hours during which custodians are on regularly scheduled duty.  To the extent after-hour use results in overtime pay for custodians or other staff, additional costs will be the permitted user’s expense.  Custodial services are charged at the existing contract rate (overtime may be assessed) and may include set-up, break-down, locking/unlocking doors, and general maintenance.  A regular Yarmouth School Department food services worker shall be required when renting any school kitchen facility.  Associated costs shall be charged at the existing contract rate (overtime may be assessed). 

 

YPAC Information Sheet and Rental Fee Schedule 

The Yarmouth Performing Arts Center opened in December 2003 as part of the complete renovation of Yarmouth High School.     Designed by SMRT of Portland, the facility was constructed by MacMillan Company.   Located at the rear of Yarmouth High School, the Performing Arts Center is easily accessed from either the Portland Street entrance or the West Elm Street entrance.   Plenty of parking is available.

General Information:

Seating capacity – 501

Stage Dimensions: Proscenium Opening - 48’;  Wings - 15’;  Depth – 44’, including apron;  Height - 17’

Sound System:  24 channel mixing console;  microphone jacks throughout house and stage; center front speaker Lighting System:  ETC Lighting control system;  24 channels of control in 2 scene preset Grand Master;  video monitor, 3.5 disk drive

FEE SCHEDULE – Effective July 1, 2015

Category                                                                        YPAC Fee                         Rate for Staff                                   (Custodians, House Mgr., Technical                                                                                                                                                                               Support)

A. Yarmouth schools & their associated,                       No charge                              No charge       

School Committee-sanctioned programs

B.  Community Services programs                                 No charge                          Charge per schedule below

C.  School-related organizations, such as                       No charge                           Charge per schedule below    

booster groups or  PTOs.        

D. Yarmouth-based non-profit groups                  $200 per performance                  Charge per schedule below

E.  Yarmouth-based organizations

that support the arts                                               $300 per  performance                  Charge per schedule below

F. Non-Yarmouth Non-Profit Organizations         $500 per performance                   Charge per schedule below

G. For-Profit Groups                                           $1,000 per performance                   Charge per schedule below                 

Fee Schedule for Staff

Custodians - $30 per hour 
House Manager - $35.00 per hour 
Technical Support - $10.00 per hour minimum

 Other Fees & Charges

Rehearsals - $30.00 per hour 
Dressing Rooms & Cafeteria - $25.00 per room 
Music Room & Flex Room - $35.00 per room 
Genie Lift - $25.00 
Piano (baby grand) - $50.00 
Other charges may be required for lighting, sound, video, risers, etc. Such charges will be made after consultation between the lessee and the YPAC Coordinator.