WVBE Policy 2525‎ > ‎

§126-28-18. Program Assessment and Continuous Quality Improvement.

18.1. County collaborative early childhood teams will develop and maintain  a continuous quality improvement process, (hereinafter CQI Process), which includes an annual plan for collecting and analyzing program assessment data to establish  school readiness goals, assuring children have the best available resources prior to entering first grade.  The continuous quality improvement process must include annual results from county aggregated child outcome and classroom observation data to determine staff development planning and recommendations and objectives for county strategic plans. 

18.2. The West Virginia Universal Pre-K Health and Safety Checklist must be completed annually in each WV Pre-K classroom within the first forty-five days of school for students, as part of the CQI process.  Results from each West Virginia Universal Pre-K Health and Safety Checklist must be electronically housed in an online platform provided by the WVDE.  Other observational measurement tools are to be utilized as data sources for the CQI process.  Guidance is provided by the WVDE through the Continuous Quality Improvement Process Guidance document to assist in the selection and use of additional observational measurements.

18.2. The county board of education, in collaboration with county collaborative partners, is required to submit WV Pre-K program data to the WVDE Office of Early Learning annually.  The WVDE Office of Early Learning will compile the information and provide a summary report to the Secretary of WVDHHR and the State Superintendent of Schools.  The WV Pre-K program data will include at a minimum:

            18.2.a.  program data verification, including classroom information, submitted annually by October 15;

            18.2.b.  a comprehensive WV Pre-K fiscal report submitted annually by October 15; and

            18.2.c.  verification of the annual collaborative contracts and budgets signed and filed at the local county board of education, noting collaborative WV Pre-K classrooms for the upcoming school year to continue to document maximization of resources through the collaborative model, submitted prior to the first day of children’s attendance;

18.3. The WVDE, in collaboration with the WVDHHR and Head Start State Collaboration Office, will conduct a WV Pre-K Program Review at a minimum of once every three years. 

     18.3.a.  The program review will consist of a desk top review, site-visits, and county collaborative team interviews.  The purpose of the program review is to ensure counties continue to implement WV Universal Pre-K programs in alignment to policy and assist with each county’s continuous quality improvement process within the comprehensive collaborative model.  The program review will provide individualized technical assistance to county collaborative early childhood teams.  The WVDE will provide guidance and procedures for completion of the program review.

     18.3.b. A summary of the WV Pre-K Program Reviews will be provided annually to the WVBE.

18.4.  The WVDE shall develop and institute a system of longitudinal, scientifically based research to track learner outcomes, family satisfaction, program continuity, and related variables in order to evaluate program impact, as funds become available.  The system shall be designed in such a way to be of benefit on both the county and state level and improve the quality of programming available for eligible children.