Ask the Chair


Hello WorkAbility:  Welcome to the new school  year! 
                                      Do you have new questions? - CL

ASK THE CHAIR
is a forum to address questions essential to WorkAbility I. As part of our role in Advisory, Region Managers, and Committee Chairs work together to: 

1.  advise CDE regarding WorkAbility needs from the field; 
2.  raise burning questions that affect our program and services, and; 
3.  use group consensus and best practices to answer essential questions for the field.

With the help our strong, informed Advisory team, I will answer all collected questions and use this forum to disseminate the information throughout the state. Let’s stay in good communication and be clear about our roles, strategies and services.

Thanks for your dedication to youth, 

Chris LeRoy
WAI State Advisory Chair






Ask the Chair - Assessments

Ask the Chair - Assessments

  • How can I do a legally defensible assessment?
    The best practice for transition assessment is the use of a range of tools, both formal and informal and a range of observers.
    Posted Apr 29, 2015, 10:32 AM by WorkAbility Central
  • Who is responsible to administer the assessments and write the goals?
    Transition assessment is a function of special education through the IEP process, and ultimately a district responsibility. WorkAbility can help support the battery of transition assessment for a district student, but we are only part of the process. Strong assessment in this area should have a variety of tools and participants, including the case carrier. After all transition assessment results are shared with the IEP team, it is typical that the case carrier writes the transition services goals. This provides clarity for the team regarding transition services. WorkAbility is not a service, and should not be listed as such in the IEP.
    Posted Apr 29, 2015, 10:27 AM by WorkAbility Central
Showing posts 1 - 2 of 2. View more »

Ask the Chair - Committees

Ask the Chair - Committees

  • What committees exist and what do they do?
    Posted Mar 18, 2015, 10:34 AM by Tedra Trimm
  • How long must you be in WAI before you can join a committee?
    There is no mandatory wait time.
    Posted Mar 13, 2015, 2:17 PM by Tedra Trimm
  • Will there be a WAI Central committee formed?
    That is being considered. Also, other WAI committees will share a role with the function of WorkAbility Central.
    Posted Mar 13, 2015, 2:16 PM by Tedra Trimm
Showing posts 1 - 3 of 3. View more »

Ask the Chair - Communication

Ask the Chair - Communication

  • Who is the CDE contact for local WAI programs?
    WAI projects are broken down by regions. Region Managers can take a question for clarification to WAI State Advisory.
    Posted Mar 18, 2015, 2:07 PM by Tedra Trimm
  • If the program coordinator doesn’t work during the summer, who should be the contact person?
    Each site must designate a contact. The designee must be someone who is available and able to address any questions CDE may have.
    Posted Mar 18, 2015, 2:05 PM by Tedra Trimm
Showing posts 1 - 2 of 2. View more »

Ask the Chair - Curriculums

Ask the Chair - Curriculums

  • Is there any chance of coming up with a standardized transition skills curriculum?
    There are a vast number of high quality transition training materials, and our WAI sites are as varied as our student needs. One standard curriculum model that fits all seems unlikely.
    Posted Mar 13, 2015, 7:18 PM by Tedra Trimm
Showing posts 1 - 1 of 1. View more »

Ask the Chair - Funding

Ask the Chair - Funding

Showing posts 1 - 14 of 14. View more »

Ask the Chair - General Questions

Ask the Chair - General Questions

  • How does a program know if it is out of compliance?
    CDE will notify programs by mail when they are found out of compliance. A program can fall out of compliance through one of several ways, including:
    - Failing to serve all students for which funding was received.
    - Failing to place into employment at least 25% of the students for which funding was received.
    - Failing to meet all paperwork and electronic filing deadlines.
    - Failing to attend all mandatory meetings.
    - Failing to follow the Budget Expenditure guidelines.
    - Failing to comply with all California Education Code requirements.
    Posted Mar 18, 2015, 2:10 PM by Tedra Trimm
  • What are some strategies to encourage parent/guardian participation?
    - Parent/guardian permission on IEP/TSL/ placement contract/work permit/field trips
    - Parent/guardian responsibility on transition goals in IEP
    - Parent/guardian Questionnaire
    - Newsletter
    - Community Advisory Committee
    - Parent informational nights (Back-to-School, Open House, Transition Fair, College Fair, etc.)
    - Referral to community resources for securing personal documents (California identification card, social security card, birth certificate, etc.).
    Posted Mar 18, 2015, 2:01 PM by Tedra Trimm
  • How long is a student eligible for WorkAbility I?
    A student is eligible as long as he or she is on an active IEP and meets the local program requirements, including enrollment in a secondary or post-secondary educational program.
    Posted Mar 18, 2015, 1:58 PM by Tedra Trimm
  • How does a site apply for a grant?
    CDE is not currently accepting applications for new grants. If additional funding becomes available, application information would be posted on the CDE website and distributed through SELPAs.
    Posted Mar 18, 2015, 1:40 PM by Tedra Trimm
  • Do we need to wait for the funding letter before we can submit our Mid-Year Expenditure report?
    Yes, you will need to wait for the grant award letter before submitting your Mid-Year Expenditure Report. CDE will include the form to be utilized with the grant award notification.
    Posted Mar 13, 2015, 7:45 PM by Tedra Trimm
  • Why are grant award letters coming out later and later each year?
    The grant award process is complicated and involves many departments. The goal of CDE is to get them out as quickly as possible. One way WAI sites can help is to turn in all budget related documents on time. Even one site with an outstanding budget not submitted will hold up the entire process for all sites.
    Posted Mar 13, 2015, 7:34 PM by Tedra Trimm
  • Will WIOA funding go to “at risk” students?
    We are waiting for the federal regulations to come out to know who WIOA will include.
    Posted Mar 13, 2015, 7:32 PM by Tedra Trimm
  • WAI is saying they are not a transition program yet the state brochure describes us as one. If we are not, how do we market ourselves?
    WorkAbility is a transition support program, we just cannot operate as the only transition program and services for a district. We provide pre-employment services and limited work experience placement in support of district transition services. As we develop our marketing tools this summer we can share out this distinction.
    Posted Mar 13, 2015, 7:32 PM by Tedra Trimm
  • Is there WAI support for Court and Community Schools?
    We will look at this more closely and share with CDE.
    Posted Mar 13, 2015, 7:31 PM by Tedra Trimm
  • How will the Healthy Family Act (AB1522) affect WAI programs?
    We will look at this more closely through our GRC Committee.
    Posted Mar 13, 2015, 7:30 PM by Tedra Trimm
  • How can we get more corporate buy-in?
    WAI Advisory is engaging in a marketing project starting this summer to help organize this effort across the state.
    Posted Mar 13, 2015, 7:29 PM by Tedra Trimm
  • Is there a 2015 directory of post-secondary vocational programs we can share with families?
    Advisory will provide this through WorkAbility Central. Since the availability of these programs vary from city to city, each region should compile a local directory to post on site. We will hand this concern to our HSS committee.
    Posted Mar 13, 2015, 7:28 PM by Tedra Trimm
  • What documentation must be kept at the site level and for how long?
    Each program must collect data documenting services provided to each student. A dated service log must be kept for each student served. The logs must be kept for seven (7) years.
    Posted May 29, 2015, 9:35 AM by WorkAbility Central
  • How can we clarify to our COE what role WAI plays in transition mandates from CDE?
    There is a structured Transition Planning Toolkit from the Balancing Responsibilities and Balancing the Four R’s Power Points on WorkAbility Central. These tools are used to guide District dialogue regarding Transition Services. The materials are all downloadable and training is available.
    Posted Mar 13, 2015, 7:27 PM by Tedra Trimm
  • What can we do if your district doesn’t understand the role of WAI, even after repeated trainings?
    WorkAbility can only be a support service. WAI cannot provide ALL transition services for a district. If you feel your district is pushing your program beyond the role of WAI, contact the WAI State Advisory Chair. Also, if you believe WAI funds are being misused, share that with your Region Manager, and State Advisory Chair. They will share the information with CDE for next steps. Our students deserve the services the WAI grant assures.
    Posted Mar 13, 2015, 7:25 PM by Tedra Trimm
  • Can we have a sample Policy and Procedure document?
    Yes. It is posted in WorkAbility Central.
    Posted Mar 13, 2015, 7:23 PM by Tedra Trimm
  • Can we have a pre-meeting to read one another’s EOY reports?
    Absolutely, exchange with a few readers. It will improve your report.
    Posted Mar 13, 2015, 7:20 PM by Tedra Trimm
Showing posts 1 - 17 of 17. View more »

Ask the Chair - IEPs

Ask the Chair - IEPs

  • No WAI in IEP’s is ok, but what about the specific WAI activities on the IEP/ITP or WAI specialists attending IEP meetings?
    Student activities should be addressed but NOT labeled “WorkAbility.” As a WorkAbility site you can work with your district to decide if WAI specialists should attend meetings. Their input can be of great value, but leave “WorkAbility” off the IEP.
    Posted Mar 13, 2015, 8:47 PM by Tedra Trimm
  • What wording is appropriate in the IEP?
    Student activities can be noted but NOT labeled “WorkAbility” Also, WorkAbility should not be listed as a service.
    Posted Mar 13, 2015, 2:14 PM by Tedra Trimm
  • How can I get my district to not include WAI in IEP’s?
    Explain that when challenged, the most defendable IEP will NOT have the label “WorkAbility” included.
    Posted Mar 13, 2015, 2:13 PM by Tedra Trimm
  • Can you be more specific about “no WAI in IEP’s”?
    As per CDE direction, “WorkAbility” should NOT be used in any area of any IEP.
    Posted Mar 13, 2015, 2:13 PM by Tedra Trimm
Showing posts 1 - 4 of 4. View more »

Ask the Chair - NPS Projects

Ask the Chair - NPS Projects

  • Can we have more breakout sessions that are geared to NPS projects and their issues?
    Advisory will put this out to Region Managers and share with the Transition Alliance.
    Posted Mar 16, 2015, 8:03 AM by Tedra Trimm
Showing posts 1 - 1 of 1. View more »

Ask the Chair - Placements

Ask the Chair - Placements

  • How does a program pay training wages?
    As of January 1, 2016 California minimum wage increased to $10 per hour.

    Remember that (unless you have a California Learners wage in place) all WAI students earn and are paid minimum wage. There are no exceptions, no scenarios where WorkAbility students can be paid less.

    If you are considering using California Learners wage, consult California’s Minimum Wage Order (MW-2014)  and California Labor Code Sections 1191 and 1191.5. 

    Posted Feb 3, 2016, 8:44 AM by Tedra Trimm
  • Who issues work permits?
    Work permits are required in California for any minor student who has not yet graduated and who would like to work. School districts and county offices of education designate their own work permit officials.
    Posted Mar 18, 2015, 1:49 PM by Tedra Trimm
  • How much student information should an employer receive?
    Student information is confidential. Programs must have written permission from a parent or guardian or, if the student is 18 years or older, from the student before discussing a student’s situation with employers. Employers should receive enough information that they can assist the student with his or her needs on the job.
    Posted Mar 18, 2015, 1:48 PM by Tedra Trimm
  • What is the 10% placement rule?
    This rule no longer exists. It was done away with a long time ago. On-campus student placements are not allowed without a school business plan that has been reviewed and approved by CDE PRIOR to placing students in an on-campus business.
    Posted Mar 18, 2015, 10:50 AM by Tedra Trimm
  • How many hours does a student need to work to qualify as a placement?
    Any student who has received payment for work is considered a placement.
    Posted Mar 18, 2015, 10:40 AM by Tedra Trimm
  • What is the definition of an on-campus placement?
    Students working and being paid on their school sites during instructional time are considered on- campus placements. Work before school, during lunch, after school, or at a site different than where they attend is not considered an on campus placement. In your program you can have no more than 5% of your placed totals considered an on- campus placement.
    Posted Mar 18, 2015, 10:37 AM by Tedra Trimm
Showing posts 1 - 6 of 6. View more »

Ask the Chair - Rubrics

Ask the Chair - Rubrics

  • Where can I find my score?
    At www.caworkability.org,
    1. Go to CDE Reporting tab
    2. Click to see previous year report
    3. Click Education Code Requirement Report
    4. In OVERALL SCORE box Click See scoring sheet
    Posted Mar 13, 2015, 7:15 PM by Tedra Trimm
  • Why are so few words allowed in the Ed. Code requirements sections?
    CDE asked for the 250 per section limit. Our experience as EOY readers over the last few years is that having limits help writers focus on the key elements of their programs. All of us vary in writing style. It may help to read other EOY reports to see how they condense their answers.
    Posted Mar 13, 2015, 7:14 PM by Tedra Trimm
  • Are there any plans for updating the middle school rubric?
    The rubric will be updated next year. Middle school included.
    Posted Mar 13, 2015, 7:12 PM by Tedra Trimm
Showing posts 1 - 3 of 3. View more »

Ask the Chair - State Conference

Ask the Chair - State Conference

  • Can Bridge to the Future III be in northern CA?
    For the Transition Alliance, that is a consideration.
    Posted Mar 16, 2015, 9:57 AM by Tedra Trimm
Showing posts 1 - 1 of 1. View more »

Ask the Chair - Timelines

Ask the Chair - Timelines

  • Isn’t it a bit harsh to put someone on Special Conditions for being just two days late with their paperwork?
    As grant recipients WAI sites are responsible for meeting program numbers, attending mandatory meetings, submitting mandated documents, and adhering to all grant timelines.
    Posted Mar 13, 2015, 7:17 PM by Tedra Trimm
  • With academic years starting earlier, will timelines be adjusted?
    Advisory has not been notified about any changes, and anticipate the WAI fiscal cycle to remain.

    Posted Apr 30, 2015, 9:59 AM by Chris LeRoy
Showing posts 1 - 2 of 2. View more »

Ask the Chair - WorkAbility Central

Ask the Chair - WorkAbility Central

  • Will there be a WAI Central committee formed?
    That is being considered. Also, other WAI committees will share a role with the function of WorkAbility Central.
    Posted Mar 16, 2015, 9:11 AM by Tedra Trimm
  • Can we see some best-practice examples of recruitment on the site?
    Yes. Check your Region information section in WorkAbility Central.
    Posted Mar 13, 2015, 2:24 PM by Tedra Trimm
  • Will WAI timelines and grant information be posted on the site?
    Posted Mar 16, 2015, 9:14 AM by Tedra Trimm
  • I would like to learn to use the website to its fullest capacity.
    Great! The best path is to login and start to see how it works for you, then let your Google Guides, Region Managers and State Advisory Chair know how to improve the model.
    Posted Mar 13, 2015, 2:23 PM by Tedra Trimm
Showing posts 1 - 4 of 4. View more »