New Management of Calendars

The Math Department is moving its calendaring for room scheduling online.

In this new method, all 2nd floor staff have the capability to make an appointment for the different rooms that are available.  

There are certain rules to this:

• Sharon prefers to be the main point of contact for most scheduling questions, since she knows the most about the rooms and has handled the rooms historically.

• No appointments can conflict.  

• Appointments can only be a maximum of 8 hours long.

• Appointments can only be scheduled 3 years out.

• Certain rooms (B115, B139, B239) are limited in hours, and thus cannot be scheduled outside of our specific times that we control those spaces.  Those hours are

• B139: 3:30pm-10pm

• B239: MWF 4:00pm-5:30pm (If Colloquium talk isn’t scheduled)

• B115:  MWF 3:30pm-5:30pm

• There’s no mechanism to restrict scheduling of those special hours available rooms to specific hours other than scheduling off hours as busy.  Sharon should handle any scheduling in these special restricted rooms.

• 911 will only be scheduled to users in the Math Department unless the Chair makes an exception.

Benefits to online scheduling

• Online Calendars can be viewed online by anyone.  

• Room schedules are shown in free/busy configurations, thus specific appointments details are not viewable outside of designated schedulers.

• Rooms can only be scheduled by certain persons, and those persons can only be added by Sara Nagreen or Henry Mayes.

• We can schedule seminar schedules as repeating appointments up to 3 years in advance.

• View a rooms availability using the links below (feel free to bookmark them for easy future access)

• Room 911 - http://outlook.office365.com/owa/calendar/bdc37061565c49b78d0d3a6f407fc00b@math.wisc.edu/380a6c673a59412aaf330b28d0ee92f88523969549700627123/calendar.html

• Room 903 - https://outlook.office365.com/owa/calendar/d320ca63b6e54fac9f82586f352a17f6@math.wisc.edu/93492fda6bd742e39a24e700096a8e3f17311004834508099894/calendar.html

• Room 901 - http://outlook.office365.com/owa/calendar/0500cf86552d4f219b9c97ec5aa1d750@math.wisc.edu/4a15f8355304465cbce62e35a00c8b6a10170780218020297823/calendar.html

• Room 307 - https://outlook.office365.com/owa/calendar/701cec8fbbfe4c4187aea31939513fe7@math.wisc.edu/f50bca8b82754764894f7f33837d446110695698851396704414/calendar.html

• Room B107 - https://outlook.office365.com/owa/calendar/7ac60cfbe833415dbeceb57f5f2635c9@math.wisc.edu/f899bb83f81748c88b637e301629c0a717434295921065202297/calendar.html

• Room B115 - https://outlook.office365.com/owa/calendar/c4ef344d55b043a6b5fb23c5fbc7631b@math.wisc.edu/b8df622c5ffa4c5f956969e67b5e47d117735979437462387975/calendar.html

• Room B139 - https://outlook.office365.com/owa/calendar/6a7a36f730fc417aa0ef29a267187ca8@math.wisc.edu/1906635c89584308b6f0ac79c198c07a2983271035435094570/calendar.html

• Room B239 - https://outlook.office365.com/owa/calendar/1475d6fd774d40599e10998855ad050d@math.wisc.edu/1e8816e95c97468187146d2e86b2dba016424754944963062049/calendar.html

Go.wisc.edu shortcuts

* 911: http://go.wisc.edu/2flh1m

* 903: http://go.wisc.edu/a40oom

* 901: http://go.wisc.edu/3074k2

* 307: http://go.wisc.edu/1st2tq

* B115: http://go.wisc.edu/anov47

* B139: http://go.wisc.edu/irnw7j

* B239: http://go.wisc.edu/55v8g3