School Board Minutes


Agenda/July 15, 2013

posted Jul 10, 2013, 10:23 AM by Lynn Ackerman

Rutland Central Supervisory Union

 

WEST RUTLAND BOARD OF EDUCATION

Regular Meeting

RCSU Central Office

Monday, July 15, 2013

5:30 P.M.

AGENDA

 

 

 

1.      Call Meeting to Order

 

2.      Sign Directors’ Orders

 

3.      Approval of Minutes (Action)

·         June 17, 2013

 

4.      Roles, Responsibilities, School Improvement – Setting the Stage for Board Goal-Setting

·         Harry Frank, Associate Director for Board Development, VSBA

 

5.      School Action Plan (Action)

·         Joseph Fleming and Amy Roy

 

6.      Board Goal-Setting (Discussion)

  

7.      Support Staff Master Agreement (Action)

 

8.      Distance Learning - Side Letter (Action)

 

9.      Teacher Leave Request (Action)

 

10.    Other Business

 

11.    Adjournment

Minutes/June 17, 2013-unofficial

posted Jun 22, 2013, 5:31 AM by Lynn Ackerman

"UNOFFICIAL MINUTES NOT YET APPROVED BY BOARD"

West Rutland Board of Education
Regular Meeting
June 17, 2013

PRESENT: James Mumford (Chair), Blake Cushing (Member), Fran Girardi (Member), Debra Taylor (Superintendent), Joe Harrington (Associate Principal), Elizabeth Moser, Mary Margaret Fagan de Oquendo (staff)

  1. Call to Order The meeting was called to order by Jim at 5:33 PM. He led the group in the Pledge of Allegiance.

  2. Sign Directors’ Orders – The Directors’ orders were signed.

  3. Approval of June 3, 2013 Minutes Blake made the motion to approve the minutes. There was one change on page two. With the change, the vote to approve the minutes was unanimous.

  4. Public Questions/Comments One member of the public asked about the crossing guard. Joe Harrington said there would be discussions about the crossing guard over the summer.

    Jim commended the teams this year, especially the girls softball team who went to the state championship. The team members are Mikayla Dambrackas, Taylor Raiche, Morgan Raiche, Samantha Lacz, Jennifer Sumner, Kaelin Reopell, Johanna Lee, Katelyn Wedin, Maya Dow, Emily Loso, and Lena Kimmich. Head coaches is Paul Dunchus and assistant coaches are Tom Lacz and Emily Sumner.

  5. Reports from Administration

• Superintendent’s Report - Debra provided a written report. She said a tentative agreement had been reached with the support staff and noted that Lisa and Jim served on the negotiations committee.

She mentioned that the board meeting schedule needs to be discussed as three of the scheduled meetings fall on holidays or during school vacation. Jim asked that the Board revisit the schedule at the July meeting.

Contract - Debra presented a contract for Jessica Hutchins to teach at the elementary level. The motion was made by Blake to approve the contract and the vote was unanimous.

Class Size Report Debra presented a report on class size broken down by grade. Joe Harrington provided a report on population percentages, 1983-2013.

UNOFFICIAL

1

UNOFFICIAL

Principal and Associate Principal Report Joe Harrington presented the report in the principal’s absence. He reported on graduation. He also said they anticipate 29 incoming kindergarteners.

Security Project Update Bids are due on June 24 and the RFP was printed in the Rutland Herald. Five companies submitted bids and the walk through has been completed.

Blake made the motion for the Board to give Jim the authority to select the contractor for the security work. The vote was unanimous.

6. Committee Reports

Building and Grounds Committee Blake reported that Royal Glass was chosen for the work on the doors. The committee discussed upgrading the weight of the magnetic locks on the doors to 1,000 pounds. Jim said that a solid bar should be inserted in the doors so a coat hanger could not be inserted to open the door.

  1. Unfinished Business There was no unfinished business.

  2. New Business Blake asked about the American flag inside the gym and Joe Harrington said there were already plans to move the flag.

    Debra mentioned that she and Mary Margaret Fagan de Oquendo had attended a meeting on the Middlebury College language program.

  3. Future Meeting Agenda Items Harry Frank from the Vermont School Board Association will facilitate the goal-setting work at the next meeting. Debra will email the new Board members a copy of the previous WRS board goals.

  4. Next Meeting Date

    July 15, 2013 Goal Setting August 19, 2013

12. Adjournment On behalf of the School Board, the members wished Joe Fleming a speedy recovery. The motion was made by Blake to adjourn the meeting at 6:25 PM. The vote was unanimous.

Respectfully submitted,

Susan Englese Recording Secretary

2


Minutes/June 3, 2013-official

posted Jun 18, 2013, 3:00 PM by Lynn Ackerman

West Rutland Board of Education

Regular Meeting

June 3, 2013


PRESENT: James Mumford (Chair), Lisa Garcia (Vice Chair), Tom Callahan (Clerk), Blake Cushing (Member), Fran Girardi (Member), Debra Taylor (Superintendent), Joe Fleming (Principal), Joe Harrington (Associate Principal), Cheryl Scarzello (Business Manager), Noel Bryant (Curriculum Coordinator), Scott Maxham, Beth Moser, Trish Pelkey, Erin Therrien (staff).

  1. Call to Order The meeting was called to order by Jim at 5:33 PM. He led the group in the Pledge of Allegiance.

  2. Sign Directors’ Orders – The Directors’ orders were signed.

  3. Approval of May 20, 2013 Minutes Tom made the motion to approve the minutes without change and the vote was unanimous.

  4. Public Questions/Comments Trish Pelkey asked about the 5th grade being one group next year. She said she felt it was too large a group. Joe Fleming said nothing has changed at this point but more information will be available by the next meeting. Debra noted the class size policy, which includes a minimum, optimum, and maximum number. She will email this policy to Trish.

  5. Reports from Administration

• Superintendent’s Report. Debra provided a written report.

Annual Report of Student Achievement Noel Bryant presented the report which provides information on Assessment, Accountability, and Teacher Quality. This data is required by the No Child Left Behind Act. She said that all teachers at West Rutland School are “highly qualified”. She noted that the report illustrates some achievement gaps that need to be addressed. She cited the document Roots of Success which provides strategies for school improvement.

Staff Contracts Debra presented the 1st grade teacher contract for Sarah Crossmon. The motion was made by Blake to approve the contract. The vote was unanimous.

Debra described the recruitment and hiring processes.

Debra presented a contract for Lynn Ackerman as Registrar and Administrative Assistant. Lisa made the motion to approve the contract and the vote was unanimous.

Transportation Contract - Cheryl presented the contract renewal with Student Transportation of Vermont. The contract amount is $65,498.75 to and from school for next year. The motion was made by Lisa to extend the contract for the next year with STA/Bet-Cha for that amount. The vote was unanimous.

Food Service Contract Cheryl presented the information on the food service contract with the Abbey Group and explained the USDA requirements. This year will be the third renewal on the contract. The motion was made by Fran to continue the contract with Abbey Food Service Group for the 2013/14 School Year. The vote was unanimous. This past year West Rutland School had a grant to provide fresh fruits and vegetables and the application has been submitted again.

OFFICIAL

1

Meal Pricing Cheryl provided information on proposed meal pricing for the 2013/14 school year. The proposed price is $2.40 for the paid student lunch, $3.50 for the paid adult lunch, $1.25 for the paid student breakfast, $1.50 for the paid adult breakfast and the cost of the reduced lunch will remain at 40 cents. The motion was made by Lisa to approve the meal pricing for the 2013/14 school year and the vote was unanimous.

Lisa suggested that the Board look into the possibility of providing free breakfast for all students during the budget process next year.

FY12 Audit Cheryl presented the Audit Committee Letter, noting that there were no issues. The motion was made by Blake to accept the FY12 Audit and the vote was unanimous. The Board commended Business Office and the West Rutland School staff for their achievement of no material deficiencies or management comments on the audit.

FY13 Audit Engagement Letter The proposed fee for FY 13 audit will be $13,350. The motion was made by Lisa to sign the engagement letter with A.M. Peisch & Company. The vote was unanimous.

FY13 Budget Update Cheryl provided the budget update and offered to answer any questions.

Principal and Associate Principal Report Joe provided a written report. He noted that graduation is Friday evening and Board members are invited to sit on the stage.

Senior Project and HS Graduation Requirements - Scott Maxham has been the director of the project since it started. He has worked with the administration to develop a proposal for a new program called Senior Seminar. It would include speakers on a variety of topics (career information, financial information, resume building, financing for college, etc.). Joe Harrington explained that the proposal means the “Senior Project” would no longer be a separate graduation requirement. He distributed the current graduation requirements. The motion was made by Blake to accept the proposal from the administration on updating the Senior Project to the Senior Seminar. The vote was unanimous.

Security Project Update Three bids have been received on the shut-down doors. Joe recommended a meeting of the Maintenance Committee to discuss these. Joe is waiting for information from Sun-Ray concerning the specifics of the security bid. Jim said that the bid should include the requirement that the job be completed on a direct schedule and not started and stopped while contractors worked on other jobs. Cheryl indicated that this stipulation should be in the specs on the bid.

  1. Committee Reports There were no committee reports. The Maintenance Committee will meet Thursday, June 6, at 5 PM.

  2. Unfinished Business

Farm to Table Debra said that an application is available that would be due in October. Lisa said that she is interested in working on that project.

  • ●  Solar Project Debra spoke about the process if funding was available. She suggested that the Maintenance Committee review the solar information as well as the biomass feasibility sometime during the summer.

  • ●  Biomass Study The topic will be discussed by the Maintenance Committee over the summer. 2

OFFICIAL

  1. New Business There was no new business.

  2. Future Meeting Agenda Items

10. Next Meeting Date

Joe Fleming is not able to make the June 17 meeting. There was a discussion about having one meeting in July and one in August. There will be one meeting in July (July 15) as the goal-setting session. There will be one meeting in August (August 19). The other meetings in July and August were cancelled.

11. Executive Session The motion was made by Tom at 8:38 PM to go into Executive Session to discuss personnel-administrator evaluation. The vote was unanimous. The motion was made by Lisa to come out of executive session at 9:31 pm. The vote was unanimous.

12. Adjournment - The motion was made by Lisa to adjourn at 9:32 pm. The vote was unanimous. Respectfully submitted,

Susan Englese

Recording Secretary

3

OFFICIAL

Minutes/June 3, 2013-unofficial

posted Jun 13, 2013, 4:13 PM by Lynn Ackerman   [ updated Jun 22, 2013, 5:21 AM ]

"UNOFFICIAL MINUTES NOT YET APPROVED BY BOARD"

West Rutland Board of Education 

Regular Meeting

June 3, 2013

PRESENT: James Mumford (Chair), Lisa Garcia (Vice Chair), Tom Callahan (Clerk), Blake Cushing (Member), Fran Girardi (Member), Debra Taylor (Superintendent), Joe Fleming (Principal), Joe Harrington (Associate Principal), Cheryl Scarzello (Business Manager), Noel Bryant (Curriculum Coordinator), Scott Maxham, Beth Moser, Trish Pelkey, Erin Therrien (staff).

  1. Call to Order – The meeting was called to order by Jim at 5:33 PM. He led the group in the Pledge of Allegiance.

  2. Sign Directors’ Orders – The Directors’ orders were signed.

  3. Approval of May 20, 2013 Minutes – Tom made the motion to approve the minutes without change and the vote was unanimous.

  4. Public Questions/Comments – Trish Pelkey asked about the 5th grade being one group next year. She said she felt it was too large a group. Joe Fleming said nothing has changed at this point but more information will be available by the next meeting. Debra noted the class size policy, which includes a minimum, optimum, and maximum number. She will email this policy to Trish.

  5. Reports from Administration

• Superintendent’s Report. Debra provided a written report.

Annual Report of Student Achievement – Noel Bryant presented the report which provides information on Assessment, Accountability, and Teacher Quality. This data is required by the No Child Left Behind Act. She said that all teachers at West Rutland School are “highly qualified”. She noted that the report illustrates some achievement gaps that need to be addressed. She cited the document Roots of Success which provides strategies for school improvement.

Staff Contracts – Debra presented the 1st grade teacher contract for Sarah Crossmon. The motion was made by Blake to approve the contract. The vote was unanimous.

Debra described the recruitment and hiring processes.

Debra presented a contract for Lynn Ackerman as Registrar and Administrative Assistant. Lisa made the motion to approve the contract and the vote was unanimous.

Transportation Contract - Cheryl presented the contract renewal with Student Transportation of Vermont. The contract amount is $65,498.75 to and from school for next year. The motion was made by Lisa to extend the contract for the next year with STA/Bet-Cha for that amount. The vote was unanimous.

Food Service Contract – Cheryl presented the information on the food service contract with the Abbey Group and explained the USDA requirements. This year will be the third renewal on the contract. The motion was made by Fran to continue the contract with Abbey Food Service Group for the 2013/14 School Year. The vote was unanimous. This past year West Rutland School had a grant to provide fresh fruits and vegetables and the application has been submitted again.

UNOFFICIAL

page1image24776
page1image25048
page1image25320
page1image25592

1

Meal Pricing – Cheryl provided information on proposed meal pricing for the 2013/14 school year. The proposed price is $2.40 for the paid student lunch, $3.50 for the paid adult lunch, $1.25 for the paid student breakfast, $1.50 for the paid adult breakfast and the cost of the reduced lunch will remain at 40 cents. The motion was made by Lisa to approve the meal pricing for the 2013/14 school year and the vote was unanimous.

Lisa suggested that the Board look into the possibility of providing free breakfast for all students during the budget process next year.

FY12 Audit – Cheryl presented the Audit Committee Letter, noting that there were no issues. The motion was made by Blake to accept the FY12 Audit and the vote was unanimous. The Board commended Business Office and the West Rutland School staff.

FY13 Audit Engagement Letter – The proposed fee for FY 13 audit will be $13,350. The motion was made by Lisa to sign the engagement letter with A.M. Peisch & Company. The vote was unanimous.

FY13 Budget Update – Cheryl provided the budget update and offered to answer any questions.

● Principal and Associate Principal Report – Joe provided a written report. He noted that graduation is Friday evening and Board members are invited to sit on the stage.

Senior Project and HS Graduation Requirements - Scott Maxham has been the director of the project since it started. He has worked with the administration to develop a proposal for a new program called Senior Seminar. It would include speakers on a variety of topics (career information, financial information, resume building, financing for college, etc.). Joe Harrington explained that the proposal means the “Senior Project” would no longer be a separate graduation requirement. He distributed the current graduation requirements. The motion was made by Blake to accept the proposal from the administration on updating the Senior Project to the Senior Seminar. The vote was unanimous.

Security Project Update – Three bids have been received on the shut-down doors. Joe recommended a meeting of the Maintenance Committee to discuss these. Joe is waiting for information from Sun-Ray concerning the specifics of the security bid. Jim said that the bid should include the requirement that the job be completed on a direct schedule and not started and stopped while contractors worked on other jobs. Cheryl indicated that this stipulation should be in the specs on the bid.

  1. Committee Reports – There were no committee reports. The Maintenance Committee will meet Thursday, June 6, at 5 PM.

  2. Unfinished Business

• Farm to Table – Debra said that an application is available that would be due in October. Lisa said that she is interested in working on that project.

  • ●  Solar Project – Debra spoke about the process if funding was available. She suggested that the Maintenance Committee review the solar information as well as the biomass feasibility sometime during the summer.

  • ●  Biomass Study – The topic will be discussed by the Maintenance Committee over the summer. 2

UNOFFICIAL

page2image27312
page2image27584
page2image27856
page2image28128
page2image28400
page2image28672
  1. New Business – There was no new business.

  2. Future Meeting Agenda Items

10. Next Meeting Date

Joe Fleming is not able to make the June 17 meeting. There was a discussion about having one meeting in July and one in August. There will be one meeting in July (July 15) as the goal-setting session. There will be one meeting in August (August 19). The other meetings in July and August were cancelled.

11. Executive Session – The motion was made by Tom at 8:38 PM to go into Executive Session to discuss personnel-administrator evaluation. The vote was unanimous. The motion was made by Lisa to come out of executive session at 9:31 pm. The vote was unanimous.

12. Adjournment - The motion was made by Lisa to adjourn at 9:32 pm. The vote was unanimous. Respectfully submitted,

Susan Englese Recording Secretary

3

UNOFFICIAL 

Agenda/June 17, 2013

posted Jun 13, 2013, 11:09 AM by Lynn Ackerman


Rutland Central Supervisory Union 

 

WEST RUTLAND BOARD OF EDUCATION 

Regular Meeting 

West Rutland School Library 

Monday, June 17, 2013 

5:30 P.M. 

AGENDA 

 

 

1. Call Meeting to Order 

 

2. Sign Directors’ Orders 

 

3. Approval of Minutes (Action) 

June 3, 2013 

 

4. Public Questions/Comments 

 

5. Administrative Reports  

 

a. Superintendent’s Report 

Contract (Action) 

Class Size Report (Discussion) 

 

b. Principal and Associate Principal Report 

Security Project Update (Discussion) 

 

6. Committee Reports 

Building and Grounds Committee  

 

7. Unfinished Business 

 

8. New Business 

 

9. Future Meeting Agenda Items 

 

10. Next Meeting Date 

July 15, 2013 - Goal Setting 

August 19, 2013 

 

11. Adjournment 

Minutes/May 20, 2013-official

posted Jun 4, 2013, 6:42 AM by Lynn Ackerman

OFFICIAL 

 

West Rutland Board of Education 

Regular Meeting 

May 20, 2013 

 

Present:  James Mumford (Chair), Lisa Garcia (Vice Chair), Tom Callahan (Clerk), Blake Cushing (Member), Fran Girardi (Member), Debra Taylor (Superintendent), Joe Fleming (Principal), Joe Harrington (Associate Principal), J.J. Bixby (School Resource Officer), Tom Clark (Sun Ray Fire & Security) 

 

1.  Call to Order.  The meeting was called to order at 5:32 PM by Jim.  He led the group in the Pledge of Allegiance.   

 

2.   Sign Directors’ Orders.  The Directors’ orders were signed. 

 

3.  Approval of May 6, 2013 minutes.   The motion was made by Tom to approve the minutes.  There was one correction.  With that correction, the vote was unanimous. 

 

4.  Public Questions/Comments.  There were no public questions or comments. 

 

5.  Security Upgrade Recommendations.  This item was moved on the agenda to accommodate the presenter, Tom Clark of Sun Ray Fire & Security.  He reviewed the report and noted there was a total of 16 cameras recommended.  He also described the access control system which can control up to 32 doors. The total estimate on this is $34,900.  The job will have to be sent out to bid.  Fran asked if there were any grant funds available for school security and Debra said she would look into it.  The motion was made by Lisa to support the proposal for the security system as outlined by our consultant and reviewed by the Maintenance Committee and full School Board.  The vote was unanimous. 

 

6.  Administrative Reports. 

Superintendent’s Report.  Debra provided a written report including a legislative update.   

 

- Contracts. The motion was made by Fran for the Board to go into Executive Session at 6:25 PM.  The vote was unanimous. 

 

Blake made the motion to end the Executive Session at 6:37 PM.  The vote was unanimous and the meeting reconvened. 

 

Debra presented a proposed contract for Elmer Jones.  Tom made the motion to approve the contract and the vote was unanimous. 

 

Debra presented a proposed contract for Kathleen Cunningham. Lisa made the motion to approve the contract and the vote was unanimous. 

 

Debra presented a contract for Kimberly Cloutier.  Tom made the motion to approve the contract and the vote was unanimous. 

 

Debra presented the contract for Kathy Hogan.  Blake made the motion to approve the contract and the vote was unanimous. 

 

Debra presented an amended contract for Kari Maughan.  Fran made the motion to approve the contract and the vote was unanimous. 

OFFICIAL 

Principal and Associate Principal Report. Joe Fleming provided a written report. 

  

- High School Health - Joe commented that they will be adding a high school health class next year. 

 

Jim asked about the process for evaluation of all employees.  Joe said it is on-going and Debra noted that a policy would be developed. 

 

7.  Committee Reports.   

Building and Grounds Report.   

 

Security Upgrade Recommendations.  This item was presented earlier in the agenda. 

 

8.  Unfinished Business.  Blake addressed a student climate survey and required readings.  

 

9.  New Business.  There was no new business.   

 

10.  Future Meeting Agenda Items.   

 • Senior Project 

 • Action Plan 

 • Board Goal-Setting 

 • Possibility of Solar 

 • Biomass Feasibility 

 • Farm-to-Table Initiative 

  

11.  Next Meeting Date.   

 • June 3, 2013 

 

12. Adjournment.  The motion was made by Tom at 7:31 PM to adjourn the meeting.  The vote was unanimous. 

 

Respectfully submitted,

 

Susan Englese, Recording Secretary 

Agenda/June 3, 2013

posted May 31, 2013, 9:37 AM by Lynn Ackerman

Rutland Central Supervisory Union 

 

WEST RUTLAND BOARD OF EDUCATION 

Regular Meeting 

West Rutland School Library 

Monday, June 3, 2013 

5:30 P.M. 

AGENDA 

 

1. Call Meeting to Order 

 

2. Sign Directors’ Orders 

 

3. Approval of Minutes (Action) 

May 20, 2013 

 

4. Public Questions/Comments 

 

5. Administrative Reports  

 

a. Superintendent’s Report 

Annual Report of Student Achievement - Noel Bryant (Discussion) 

Staff Contracts (Action)  

Transportation Contract (Action) 

Food Service Contract (Action) 

Meal Pricing (Action) 

FY12 Audit (Action) 

FY13 Audit Engagement Letter (Action) 

FY 13 Budget Update (Discussion) 

 

b. Principal and Associate Principal Report 

Senior Project and HS Graduation Requirements (Discussion) 

Security Project Update (Discussion) 

 

6. Committee Reports 

 

7. Unfinished Business 

Farm to Table (Discussion) 

Solar Project  (Discussion) 

Biomass Study (Discussion) 

 

8. New Business 

 

9. Future Meeting Agenda Items 

 

10. Next Meeting Date 

June 17, 2013 

 

11. Executive Session 

Personnel 

 

12. Adjournment 

Minutes/May 20, 2013-unofficial

posted May 31, 2013, 5:49 AM by Lynn Ackerman   [ updated Jun 13, 2013, 4:09 PM ]

"UNOFFICIAL MINUTES NOT YET APPROVED BY BOARD"

UNOFFICIAL 

 

West Rutland Board of Education 

Regular Meeting 

May 20, 2013 

 

Present:  James Mumford (Chair), Lisa Garcia (Vice Chair), Tom Callahan (Clerk), Blake Cushing (Member), Fran Girardi (Member), Debra Taylor (Superintendent), Joe Fleming (Principal), Joe Harrington (Associate Principal), J.J. Bixby (School Resource Officer), Tom Clark (Sun Ray Fire & Security) 

 

1.  Call to Order.  The meeting was called to order at 5:32 PM by Jim.  He led the group in the Pledge of Allegiance.   

 

2.   Sign Directors’ Orders.  The Directors’ orders were signed. 

 

3.  Approval of May 6, 2013 minutes.   The motion was made by Tom to approve the minutes.  There was one correction.  With that correction, the vote was unanimous. 

 

4.  Public Questions/Comments.  There were no public questions or comments. 

 

5.  Security Upgrade Recommendations.  This item was moved on the agenda to accommodate the presenter, Tom Clark of Sun Ray Fire & Security.  He reviewed the report and noted there was a total of 16 cameras recommended.  He also described the access control system which can control up to 32 doors. The total estimate on this is $34,900.  The job will have to be sent out to bid.  Fran asked if there were any grant funds available for school security and Debra said she would look into it.  The motion was made by Lisa to support the proposal for the security system as outlined by our consultant and reviewed by the Maintenance Committee and full School Board.  The vote was unanimous. 

 

6.  Administrative Reports. 

Superintendent’s Report.  Debra provided a written report including a legislative update.   

 

- Contracts. The motion was made by Fran for the Board to go into Executive Session at 6:25 PM.  The vote was unanimous. 

 

Blake made the motion to end the Executive Session at 6:37 PM.  The vote was unanimous and the meeting reconvened. 

 

Debra presented a proposed contract for Elmer Jones.  Tom made the motion to approve the contract and the vote was unanimous. 

 

Debra presented a proposed contract for Kathleen Cunningham. Lisa made the motion to approve the contract and the vote was unanimous. 

 

Debra presented a contract for Kimberly Cloutier.  Tom made the motion to approve the contract and the vote was unanimous. 

 

Debra presented the contract for Kathy Hogan.  Blake made the motion to approve the contract and the vote was unanimous. 

 

Debra presented an amended contract for Kari Maughan.  Fran made the motion to approve the contract and the vote was unanimous. 

 

Principal and Associate Principal Report. Joe Fleming provided a written report. 

  

- High School Health - Joe commented that they will be adding a high school health class next year. 

 

Jim asked about the process for evaluation of all employees.  Joe said it is on-going and Debra noted that a policy would be developed. 

 

7.  Committee Reports.   

Building and Grounds Report.   

 

Security Upgrade Recommendations.  This item was presented earlier in the agenda. 

 

8.  Unfinished Business.  Blake addressed a student climate survey and required readings.  

 

9.  New Business.  There was no new business.   

 

10.  Future Meeting Agenda Items.   

 • Senior Project 

 • Action Plan 

 • Board Goal-Setting 

 • Possibility of Solar 

 • Biomass Feasibility 

 • Farm-to-Table Initiative 

  

11.  Next Meeting Date.   

 • June 3, 2013 

 

12. Adjournment.  The motion was made by Tom at 7:31 PM to adjourn the meeting.  The vote was unanimous. 

 

 

 

Respectfully submitted, 

 

 

Susan Englese, Recording Secretary 

Minutes/May 6, 2013-official

posted May 23, 2013, 6:01 AM by Lynn Ackerman

OFFICIAL 

 

West Rutland Board of Education 

Regular Meeting 

May 6, 2013 

 

Present:  James Mumford (Chair), Lisa Garcia (Vice Chair), Tom Callahan (Clerk),  Fran Girardi (Member), Blake Cushing (Member), Debra Taylor (Superintendent), Joe Fleming (Principal), Joe Harrington (Assistant Principal), Tom Clark (Sun Ray Fire & Security), Elmer Jones (Head Custodian), Officer J.J. Bixby (Resource Officer), Wendy Dowst-McNaughton, Julia Pipeling, Rene McIntyre, Elizabeth Moser (staff), Katrina Doty, Wendy Parker, Jennifer Logan, Dianna Serrani, Trish Pelkey, Carol Driscoll, David Nettleton, Kathryn Fredette, Edward Gelber (community members) 

 

1.  Call to Order.  The meeting was called to order at 5:32 PM by Jim.  He led the group in the Pledge of Allegiance.   

 

2.   Sign Directors’ Orders.  The Directors’ orders were signed. 

 

3.  Approval of April 1, 2013.   The motion was made by Lisa to approve the minutes of the April 1, 2013 meeting.  The vote was unanimous. 

 

4.  Public Questions/Comments.   

 

Tonia Ericson and Wendy Dowst served as the coaches for Destination Imagination.  Tanya spoke about the program.  Two teams were sent to Destination Imagination this year. One of the teams won a certificate award and this was the first time a West Rutland team received an award.  The students spoke about their experiences. 

 A parent said that the program spoke to 21st century learning. 

 

5.  Administrative Reports. 

a. Superintendent’s Report.  Debra provided a written report.  She invited Joe Fleming to provide the security report.   

 

Joe introduced Tom Clark of Sun Ray Fire & Security.   Security recommendations included:  access control to the building, two proposed doors in each entry hallway as well as a camera system, a video station, and magnetic locks on the front entry and hallway doors.  Officer Bixby spoke about the process of determining security priorities.   Joe asked that at the next meeting the Board be ready to make a decision on security changes.  Debra reminded the Board that $30,000 had been previously allocated to replace doors and $50,000 was approved at Town Meeting for further security measures.  The Maintenance Committee will meet at 7:00 am on May 14 to formulate a recommendation to the full board. 

 

• FY13 Last Day of School for Students and Staff.  Debra presented a proposed final day of Monday, June 17.   The motion was made by Fran to end the school year on Monday, June 17 with a half day of school for students.  The vote was unanimous. 

 

• Coaching Contracts.  Debra presented coaching contracts:  Rob Roth (7th and 8th grade baseball) and Emily Sumner (7th and 8th grade softball).  Lisa asked about evaluations for coaches and whether the Board could be notified before the contracts are brought forward.   Tom made a motion to accept the two coaching contracts.  The vote was unanimous. 

 

• Amended Teaching Contracts. Debra provided the following amended contracts:  Dennis McLaughlin, Matthew Olewnik, and Samantha Gilmore.   Fran made a motion to approve the amended contracts.  The vote was unanimous. 

 

• Teacher Resignation.  Debra provided a resignation from Nicole Graves.  Blake made the motion to accept the resignation and the vote was unanimous.  

 

• Request for Additional Tuition to Support Two Teachers’ Attendance at Vermont Math Initiative (VMI) Program (Rene McIntyre and Carisa Chadburn).  Debra presented the request to the Board and explained the program.  She proposed reimbursement for the six additional credits.  Lisa made the motion to support this request.  The vote was unanimous. 

 

• Pre-School and Kindergarten Screening and Enrollment Efforts.  Debra notified the Board that pre-school and kindergarten screening had been scheduled.   

Debra also noted that tomorrow is Teacher Appreciation Day. 

 

b. Principal and Associate Principal Report.  Joe provided a written report.  He spoke about a number of school activities.  He noted the resignations of Dawn Sargeant and Dawn Custer. 

 

6.  Committee Reports.   

• Building and Grounds Report.  A meeting was held on April 23, with discussion on some security issues and well as the need for development of a “to do” list in terms of priority.  

 

• West Rutland Historical Society – School Board Appointee.  Jim told the Board that he had received a request for someone to serve on the West Rutland Historical Society Board.  Jim said that he would volunteer to serve in this role. 

 

7.  Unfinished Business.  Tom asked about the Senior Project.  Joe Harrington noted that it was currently a graduation requirement as part of Life Skills.  He said that at one time there was going to be a state requirement to have a capstone project, but that never actually became a requirement.  Debra suggested the Board speak about this issue at a later meeting as well as all high school graduation requirements.   

 

Lisa asked about having a technology update. She said she had been contacted by a parent concerning filters in place on school computers.  Debra said she would plan a technology update when the Action Plan report was provided in June.  

 

8.  New Business.  The principal survey was discussed. 

  

OFFICIAL 

 

9.  Future Meeting Agenda Items.   

Senior Project and HS Graduation Requirements 

Action Plan Update and Proposal 

Possibility of Solar 

Biomass Feasibility 

Farm-to-Table Initiative 

Board Goal Setting 

 

10.  Next Meeting Date.   

 • May 20, 2013 

 

11. Adjournment.  The motion was made by Lisa to adjourn at 8:15 PM.  The vote was unanimous.  

 

Respectfully submitted, 

 

Susan Englese, Recording Secretary 

Agenda/May 20, 2013

posted May 20, 2013, 5:57 AM by Lynn Ackerman


Rutland Central Supervisory Union 

 

WEST RUTLAND BOARD OF EDUCATION 

Regular Meeting 

West Rutland School Library 

Monday, May 20, 2013 

5:30 P.M. 

AGENDA 

 

1. Call Meeting to Order 

 

2. Sign Directors’ Orders 

 

3. Approval of Minutes (Action) 

May 6, 2013 

 

4. Public Questions/Comments 

 

5. Administrative Reports  

 

a. Superintendent’s Report 

Contracts (Action) 

 

b. Principal and Associate Principal Report 

    High School Health (Discussion) 

 

6. Committee Reports 

Building and Grounds Report 

- Security Upgrade Recommendation 

 

7. Unfinished Business 

 

8. New Business 

 

9. Future Meeting Agenda Items 

Senior Project  

Action Plan 

Board Goal Setting 

Possibility of Solar 

Biomass Feasibility 

Farm-to-Table Initiative  

 

10. Next Meeting Date 

June 3, 2013 

 

11. Adjournment 

1-10 of 319