Information Packet

 CINDERELLA MUSICAL

Informational Packet

Coleytown Company, the drama department at Coleytown Middle School, is committed to educational theatre excellence. Theatrical experiences include performance, set construction, set painting, running crew, and production team opportunities. We believe strongly in the collaborative effort of all aspects of the theatre.


PRODUCTION STAFF CONTACTS

Attendance/Company Manager          Sarah Keiser            341-1666            skeiser@westport.k12.ct.us
Tech Coordinator                                Dan Miller                 341-1631            dmiller@westport.k12.ct.us
Parent Producer                                 Tami Benanav           912-3595            tbenanav@me.com


Who can answer my questions if I can’t find the answer online?

For questions, please first refer to the website (before-casting) 
& the Coleytown Company Schoology group (after-casting).

If it’s an attendance related question call or email Sarah Keiser

If it’s a tech crew related question call or email Dan Miller

All other questions please call or email Tami Benanav

 
Performance Opportunity

All students (grades 6-8) interested in an on stage role must audition. In order to audition, each student must have his or her completed contract & audition form turned in to Mr. Frimmer’s mailbox (in the office) by:
1:00 pm on TUESDAY, NOVEMBER 22, 2016.

Paper Audition Forms

·        Will not be accepted late for any reason

·        Must be completely filled out

·        Must include a recent photo, printed on regular paper. 

·        Photos will not be returned

·        The photo must fit in the space provided on the form

·        Attach photos with CLEAR TAPE – Do not use paper clips or staples

 On-line Audition Forms

·        Must be completed by deadline

Audition Dates and Procedures

            Tuesday November 22nd                        Optional Audition Workshop                  2:45 – 4:30

·        Children should report to the cafeteria immediately after school

·        This is both a vocal and dance workshop so students should come dressed to move (sweats are fine)

·        Please arrive 5 minutes before workshop is scheduled to end to pick-up your child


         Thursday December 1st                                       Dance & Acting                               2:45 – 5:45

·        Children should report to the cafeteria immediately after school

·         Students will be grouped and will rotate through stations (acting, dancing, homework)

·        All students (dancers and non-dancers) will learn a dance combination

·        All students will read from the script

·        Students should come dressed to move (dance clothing or sweats)

                  ·        Students must wear either dance shoes or sneakers


            Friday December 2nd                                  Vocal Audition                                    2:45 – 7:00

·        Children should report to the cafeteria immediately after school
·        While waiting to audition students should work on homework
·        Children will sing privately (one at a time) for the audition committee
·        It is highly recommended that students prepare a song from a musical
·        Students will sing 16-24 bars with the pianist
·        Those auditioning with a song must have sheet music for the accompanist
·        If you need music for yourself, bring a second copy
·        Students without music will be asked to sing Happy Birthday and a musical scale 
·        It is very difficult to fully judge a voice without a prepared song 

***Once your child is finished auditioning, they should call you to be picked up

  ***A LIST will be posted by Friday evening on the Coleytown Company website for those students who have a callback for Monday


               Monday December 5th                   Call-backs                                            2:45 – 5:45

·        Students will be called back as needed for singing, dancing, and acting
·        Students with callbacks should report to the drama room immediately after school
·        Only those students we need to see again will be called back
·        Not being called back does not mean you’re not in the show


               Tuesday December 6th                   Call-backs                                        2:45 – 5:00

·        If needed, there will be additional call-backs on December 6th
·        Students with callbacks should report to the drama room immediately after school
·        Not being called back does not mean you’re not in the show


Production Crew Opportunities

The tech crew program is for students in seventh and eighth grade only.  Students who participate in the tech program will have the opportunity to be involved in the many behind the scene aspects of producing a show.   
Students may participate in some of the following areas: set construction, costumes, painting, lighting, make-up, props, and front of house.

Students interested in participating must submit a letter of interest and the tech contract by 1 pm on TUESDAY, NOVEMBER 22nd to Dan Miller’s mailbox.  The letter of interest should explain why you would like to be part of tech crew and should be one typed page.

The teacher recommendation forms should be given to teachers to complete and these are due in Mr. Miller’s mailbox by Tuesday, November 22nd

***Please note that students need to make a choice between being a part of the cast or crew.  Students not cast in the show will not be able to participate in the tech program. 

Casting and Crew Assignments

Company list will be posted on the Coleytown Company website as soon after callbacks as possible.
There are a limited number of stage roles per production. Please talk to your child about the possibility 
that they won’t be cast prior to their audition. 
The production has certain needs that must be filled based on 
specific numbers. While we do our best to include as many children as possible, not all children will be cast or part of the crew.

The cast list and crew assignments are final. Please do not contact us to discuss why your child did or did not 
get a callback, get cast, or get assigned a specific role they feel they would have liked or deserved. There are 
many factors that play into casting a show including vocal range, role fit, character matching, performance ability, 
audition preparation, and many more. The directorial staff makes all decisions as a team and no member of that 
team will discuss an individual audition. The same is true for crew assignments. Crews are picked based on experience, need, and crew size.

Rehearsal Schedule

The rehearsal schedule will be posted on Schoology, generally two weeks in advance. Please check daily for updates.

Rehearsals are scheduled Monday through Friday 2:45 – 5:00 (Tuesday, January 3rd through Thursday March 9th).   Not every child will have rehearsal every day. Once a child is done with their call for the day, they may go home. 

Starting Friday March 10th, we extend the schedule.  While it is subject to change (look online for updates), we are including our best attempt at the schedule below. Please make sure you can make all rehearsals from March 10th on, before making the commitment to be part of the production.   Please note that, in addition to the no-absence period rehearsals, all cast and crew are required to attend the March 10th costume parade.

 

CINDERELLA FINAL 4 WEEKS REHEARSAL SCHEDULE

***NO ABSENCE PERIOD***

ALL STUDENTS MUST BE PRESENT FOR THE ENTIRE REHEARSAL

(Note the schedule below is our best attempt at a final schedule) 

March 10th

Friday

2:45 – 6:30

Costume Parade – full company (cast & crew)

 

March 13

Monday

2:45 – 5:45

Specifics TBA

March 14

Tuesday

2:45 – 5:45

Specifics TBA

March 15

Wednesday

2:45 – 5:45

Specifics TBA

March 16

Thursday

2:45 – 5:45

Specifics TBA

March 17

Friday

2:45 – 5:45

Specifics TBA

 

March 20

Monday

2:45 – 6:45

Cleaning, Full or Act Run

March 21

Tuesday

2:45 – 6:45

Full Run – full company

March 22

Wednesday

2:45 – 6:45

Full Run – full company

March 23

Thursday

2:45 – 6:45

Full Run – full company

March 24

Friday

2:45 – 7:30

FIRST DRESS REHEARSAL


March 27

Monday

2:45 – 7:15

DRESS REHEARSAL
with band & sound

March 28

Tuesday

2:45 – 7:00

DRESS REHEARSAL

March 29

Wednesday

2:45 – 7:30

DRESS REHEARSAL


 

CINDERELLA PERFORMANCE DAYS SCHEDULE

**ALL CAST AND CREW MUST BE AVAILABLE FOR ALL FOUR SHOWS**

 

March 30

Thursday

***
8:00 am
4:45
4:45
5:00
5:15
5:30
6:15
6:15
7:00

Logowear Day
Students on CTV
Body Mics Actors
Make-up group 1
Make-up group 2
Tech Crew
Make-up group 3
Vocal Warm-Up
Pit Call
Lights Up

March 31

Friday

***
4:45
4:45
5:00
5:15
5:30
6:15
6:15
7:00

Dress Up Day
Body Mics Actors
Make-up group 1
Make-up group 2
Tech Crew
Make-up group 3}
Vocal Warm-Up
Pit Call
Lights Up

April 1

Saturday

10:45
10:45
11:00
11:15
11:30
12:15
12:15
1:00
*****
4:45
4:45
5:00
5:15
5:30
6:15
6:15
7:00

Body Mics Actors
Make-up group 1
Make-up group 2
Tech Crew
Make-up group 3
Vocal Warm-Up
Pit Call
Lights Up
****************
Body Mics Actors
Make-up group 1
Make-up group 2
Tech Crew
Make-up group 3
Vocal Warm-Up
Pit Call
Lights Up

 

April 3

Monday

2:45 – 6:00

SET STRIKE

 

Absences

Children are allowed 2 absences from rehearsal prior to March 10th. No absences will be permitted from that point on. Students who have more than two absences are subject to being dismissed from the play.

All children in the production (cast and running crew) must attend all 4 performances.

The only early dismissals that will be excused are for religious classes. Students attending religion class may leave at 4:30pm once a week with prior approval. Any other early dismissals will be marked as an absence. Children who leave early may have their part pulled back in the size due to the tight rehearsal schedule. No early dismissals will be allowed after March 10th.

Please inform the theatre staff at least two days in advance of a missed rehearsal. We ask that you do so by leaving a message on Sarah Keiser’s voicemail at (203)341-1666 or emailing her at SKeiser@westport.k12.ct.us. Missing a rehearsal without leaving a message ahead of time makes planning a rehearsal very difficult. 

On a day that you are out of school, you may not attend rehearsal or a performance. Please leave a message with Sarah Keiser notifying us that you are ill on the day of your absence. These absences are considered excused and are not part of your 2 planned absences. 

 

***Pick up times***

All children must be picked up from rehearsal and crew calls on time. Students not picked up on time, will not be allowed to continue in the program.  IF YOU CAN’T ARRIVE EXACTLY ON TIME, ARRANGE FOR ANOTHER PARENT TO PICK YOUR CHILD UP. Parents are asked to arrive at 4:55 for a 5:00 prompt pick up. 

Costumes

Coleytown Company currently works with a professional costume designer and rents costumes. The care and good handling of costume pieces is the sole responsibility of the performer. Students will be held financially responsible for lost or damaged costumes. Actors are always responsible for providing appropriate footwear and undergarments. A $40 costume fee per child will be charged to help defray the cost of costume rental and dry cleaning.

Tape Recorders or Digital Voice Recorders

All actors are required to supply their own battery-operated tape recorder or digital recorder. Phones are acceptable. This will be used to assist them in learning their music. Please make sure they are practicing the music they have learned in rehearsals at home. Students must have their recording device by the 1st vocal rehearsal (1stweek of January).
 

Parent Volunteers

You are vital to what we do. In order for your child’s production to be a success we need your help. Parent volunteer committee descriptions can be found on the Coleytown Company link off the CMS website.  Please review these descriptions.  

There will be a parent volunteer meeting on Monday December 12th 3:45 – 4:15 pm.  This is before the end of the full cast read through so parents can come to the meeting and then pick up their children. At the meeting we will review the committees what needs to be done for each job. Parents will be expected to sign-up for volunteer positions at the meeting.  If you have a conflict, contact Tami Benanav PRIOR to the meeting to volunteer.

We urge parents with any sewing skills (basic to advanced) to please volunteer to work with the costume committee.

In addition to the committee work, we ask that each family have a family member work during at least 1 of the 4 full performances.  Show night jobs include: Ushering, make-up, ticket sales, boutique and concession (all can watch the show the night they work) and backstage and costume monitors (cannot watch the performance the night they volunteer but have a very unique experience). Your help is appreciated, necessary, and expected in order for the production to happen.

Parents who work 15 or more hours in addition to working a performance will be allowed to purchase up to 8 tickets one day in advance.

 

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