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Organization

Officers

The Chair

  • is the principal contact and spokesperson for the Computing Director's group;
  • in consultation with the Group, identifies, solicits, assigns and/or designates resources required to accomplish the Group's mission and objectives;
  • appoints sub-committee chairs and working group leaders;
  • may convene special meetings as needed;
  • in the absence of a facilitator, or at specially-convened meetings, presides over meetings of the Group or appoints a meeting facilitator.

The Facilitator

  • in consultation with the Group, develops the agenda for a Group meeting and communicates the agenda to Group members at least 3 days before the scheduled meeting and posts the agenda on the website;
  • obtains an appropriate location for a Group meeting;
  • presides over a Group meeting and facilitates discussion.

The Scribe

  • takes minutes at a Group meeting and posts them to the website;
  • sends monthly meeting notices to the Computing Directors and the Board of Deans and Chancellors;
  • assists in collecting and coordinating agenda items.

 

Statement of Purpose

The purpose of the University of Washington Computing Directors group is to collectively exercise influence and leadership on UW information technology, systems, and services initiatives and directions. We collaborate, share information, and communicate our vision and interests to campus leaders and the UW IT community as a whole. 

The group:

  • Provides a forum for discussion of strategic IT issues at the University of Washington;
  • Represents the IT needs of UW schools, colleges, and other academic units;
  • Identifies and proposes solutions to common unit-level IT challenges;
  • Influences and helps develop UW Information Technology and UW-wide IT strategic priorities.
 
 

Membership Guidelines

The foundation of the Directors Group is made up of designated representatives from each of the colleges and schools that comprise the academic/research units which are enumerated by the Board of Deans and Chancellors (http://www.washington.edu/discover/leadership/deans-and-chancellors). These members comprise a group of individuals who speak for the needs and interests of their sending units to the Computer Director’s Group and the larger technology community at the University of Washington.

Adding New Voting Members: (Approved 20 September 2012)

Extending this foundation to include more than these designated representatives enables the Directors Group to increase its leadership diversity. If the primary unit representation is already filled, additional potential members may request admission to the group. Applicants must attend and participate in meetings as a non-voting member for a minimum of three sessions before their application will be reviewed. Approval by a majority of the voting membership using the Voting Process is required to admit a new member.

Individuals who are voting members of the group at the time these guidelines are approved shall be grandfathered in, independent of their path to membership.

There are two paths for becoming a member:

Path 1:

  • Individuals who report to a member of the UW Board of Deans and Chancellors ; and
  • hold a high information technology leadership position in their unit; and
  • are empowered to make decisions about their unit's strategic IT directions and represent their unit's IT needs; and
  • have a letter of support from a Dean, Chair, Administrator or other person of high rank within that individual's unit; are members.

Path 2:

  • Individuals may apply for membership. 
  • Applicants must attend and participate in meetings as a non-voting member for a minimum of three sessions before their application will be reviewed.
  • Applicants will be evaluated on factors such as:
    • A letter of support from a Dean, Chair, Administrator or other person of high rank within that individual's unit;
    • The size of the unit represented (number of staff, faculty, and students);
    • The size and complexity of the IT infrastructure present within that unit (number of machines, applications, services provided to users etc.);
    • Job title that reflects a high level of responsibility in the unit (for example "Computing Director", "CIO", "CTO", "IT Director" or similar);
    • Quality of participation with the group prior to application submission.
Approval by a majority of the voting membership is required to admit a new member.

Membership guidelines will be reviewed annually.

 

Ex Officio Membership: (Approved 29 November 2012)

Members of the UW IT leadership team, as designated by the Vice President for UW Information Technology and Chief Information Officer, serve as ex officio members without vote.

Expectations for Membership Continuation: (Approved 21 February 2013)

All members are expected to regularly participate in the group on an ongoing basis throughout the current fiscal year.
 
At the beginning of each fiscal year, members will be queried regarding their desire to continue with the group for another year. Those members who do not wish to continue or whose obligations prevent their continued participation will be asked if they can suggest or designate someone from their unit to continue that unit's participation. Failing that, the chair of the Computing Directors group will contact the Dean or Chancellor from that individual's unit in order to elicit the assignment of another member.
 

Process & Procedures

Processes for Voting, Meeting Conduct, Officer Selection and related organizational mechanics.

Procedures for managing the website, including adding agenda and minutes.

Routine activities of the chair 

Mailing list management


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